Best Time Management Apps in 2024: Reviewed & Curated
Best Time Management Apps
Nov 24
Here's our list of the best time management apps to help you become more productive, focus on tasks better and make the most of your time to create a better work-life balance and get more done. See our best apps for time management below.
"So much to do, so little time."
Are you looking for a better way to manage your time? Maybe you want to get more done, or just relax a little bit more knowing your week is planned to perfection and you will get everything done in due time.
To avoid falling behind, feeling stressed, and therefore not completing all the things on your to-do list, you can use a time management app to help you through your day and get everything done. But what are the best apps for time management? We have created a huge list of fifteen time management apps to help you choose the best time management apps for yourself and your team.
Let's dive in and mind you a new time management app.
Best Time Management Apps and Software: Shortlist
- Toggl Track - A time tracking app for working from home to better manage your time
- Rize - An AI time tracking tool to understand how you spend your time
- Sunsama - A daily planner with a focus on work-life balance
- Mayday Calendar - Protect your time and use AI assistance
- Freedom - A website and app blocker tool to help you focus on work
- ChatGPT - For asking questions about how to spend your time better
- Notion - A flexible and customizable project planning tool
- 1Password - Save time inputting passwords with a password safe
- Flown - Body doubling to work alongside other professionals
- Habitify - Manage your habits in one place and track your stats
- Raycast - Command center tool for MacOS
- SetApp - Monthly fee for unlimited productivity apps
- Session - Timer app for adding more focus to tasks
- Spike - Conversation email app with tasks and notes
- Due App - Reminder tool to help you stay on top of tasks and routines
What Should A Time Management App Include?
The best time management apps include most of or some of the following attributes. Not all time management apps are the same and some may swing more towards a task management app, calendar management app, or an all-in-one space app.
- Notes - Helps to create more clarity
- Task organization - Moving tasks into folders and color organization
- Work hours tracker - helps with ensuring a healthy work-life balance
- Calendar integrations - Key for organizing and scheduling your time such as Mayday
- Scheduling abilities - Helps with finding the best times
- Automated actions - Speed up processes and spend less time organizing your tasks
- Communication abilities - Reduces the need for other apps
- Collaborative spaces - Great for teams or individuals with apps like Flown
- Timers - Such as Session to help with focus and getting things done
- Daily Plan - Create a better routine
Time management apps are not limited to certain features, you can probably find more or less of these features inside a time management tool.
Let's dive into the list of the best apps for time management.
Top Picks: Best Time Management Apps
There are a lot of apps in this list, here are the top three for time management.
Tools Reviewed
Let's explore the gems in the time management space:
1. Toggl Track
Best Time Tracking App
- Pricing: Free, $9, $18 per month
- Best For: Time tracking, billing, managing workloads
- Time Management Features: Employee time tracking, billing, invoicing, and reporting
What Makes Toggl Track the Best Time Management App?
Toggl Track is more than a timer app, it's for all productivity and profitability needs. Toggl Track provides a space to manage billable hours, projects, client invoices, and much more. Saving you a ton of time having to manage and organize hours, employee hours, invoices, and money spent.
With Toggl Track you save so much time by creating invoices from billable hours directly from your team's data and where they have spent their time. You can specify where time has been spent on client documents so they know exactly what they are paying for. Alternatives to this are apps such as Bonsai and Honeybook if you want to dive deeper.
Should I Use Toggl Track for Time Management?
Toggl Track is a great tool to use for time management especially if you want better control over where you spend your time to then help with creating invoices or billable hours. You can also use other Toggl Apps such as Toggl Plan in conjunction.
Overall, Toggl Track helps you better manage your time by seeing where you and your team are spending time, tracking billable hours, and allowing you to stay within budget. You can also check out these timer apps on Tool Finder for more inspiration.
2. Rize
AI Powered Time Management
- Pricing: Free, $9.99, $16.99 per month
- Best For: AI automatic time tracking
- Time Management Features: AI tracks time spent and where, time scores, and habit builder
What Makes Rize the Best Time Management App?
Rize is a productivity-tracking app that uses AI to analyze time spent to optimize time, improve focus, and get more done. All your time spent is automatically tracked and categorized for you to manage at the end of the day,
Once you understand where you spend your time, you can then begin to create better work habits to spend time more effectively. For example, you can track your focus time in Rize and then see how often you context-switched or which apps and websites distracted you.
To defeat website and app distractions, you can then use a blocker such as Freedom to make sure you aren't tempted into procrastination. By using website blockers you can ensure better focus.
Should I Use Rize For Better Time Management?
Rize is a clever AI tool that may appeal to users who want to dive into this world. It's also great for those who want a more interesting and in-depth way to keep track of time and block potential distractions.
Overall, Rize is a great app for anyone who wants to track how they spend their time, especially useful if you work from home and want to optimize your focus and create better, healthier work habits. You could always enhance focus with deep work focus tools.
3. Sunsama
Healthy Work-Life Balance App
- Pricing: $16, $20 per month
- Best For: Digital daily planning and better work-life balance
- Time Management Features: Guided daily planning, time boxes, and integrations
What Makes Sunsama the Best Time Management App?
Sunsama is an all-in-one application for better managing your time, creating a healthier work-life balance, and avoiding toxic productivity. If you are looking for a tool to plan your week and use time blocking to visualize your time spent, Sunsama is a good app to try out.
With Sunsama you can drag and drop tasks into your day, and you can also see how your tasks stack up against each other with time boxes, this helps with time management since you can plan your tasks to finish work at the right time, instead of working all through the night.
Sunama also helps with guided daily planning, which fills in your daily tasks, you can also set daily goals, auto-schedule tasks, and use focus mode to further enhance your time management. There are other alternatives to Sunsama you can read about on Tool Finder.
Should I Use Sunsama for Time Management?
Sunsama gives you a round application for everything you may need when it comes to planning, tasks, projects, and organizing your time in one space. Sunsama is great for those who want to keep everything inside one app.
Overall, Sunsama is a great choice for those wanting an aesthetic daily planning app, along with a way to better manage their work and life. You can check out our Guide to Mindful Productivity to further enhance this.
[Mayday has now shutdown, please seek out these alternatives for calendar use]
4. Mayday Calendar
Protect Your Time with AI Assistance
- Pricing: Free
- Best For: Busy teams and AI scheduling
- Time Management Features: AI auto-scheduling and rescheduling, tags, and tasks
What Makes Mayday the Best Time Management?
Mayday is a great time management app for busy teams looking for a scheduling app, and a place to manage time. Mayday uses AI to learn your scheduling patterns and how you work to then help find the best times for tasks, meetings, and events.
AI in Mayday can also automatically reschedule all events if something pops up or if you have to move things around, all other tasks and events can be reshuffled if they need to be. This further protects your time ensuring you can still get everything done.
You can also perform other tasks with features such as calendar integration to consolidate events, combine existing events, use Smart Tags to categorize events to organize and sort priorities, and much more.
Should I Use Mayday?
Mayday is pretty good for all-round management of tasks and has great organization abilities, however, this app is more aimed towards those who will take advantage of its clever scheduling abilities.
Overall, Mayday seems like a good choice for busy people to use AI to schedule and manage time for them. You could check out Motion as another meeting scheduling app alternative, also with AI abilities.
5. Freedom
Distraction Blocker Tool
- Pricing: $ 8.99 per month
- Best For: Distraction blocking
- Time Management Features: Set schedules, and block websites and apps
What Makes Freedom the Best Time Management?
Freedom is perfect for anyone who needs extra help with focusing and getting things done. Around 12.8% of us work from home and 28% work hybrid, and we know it is very easy to procrastinate, tools such as Freedom are almost essential for easily distracted people.
With Freedom you can set with websites and apps you want to block at certain times. This stops any notifications from popping up and distracting you from your workflow, it also stops you from using any applications while you are working.
Set up distraction blockers for certain devices, times, websites apps and set them to repeat on certain days. This makes Freedom a great time management app as it allows you to focus your time better on what's important, rather than procrastinating.
Should I Use Freedom For Blocking Distractions?
Freedom is probably the best distraction-blocking tool you can find. There arent many apps and tools you can use to create customized lists of websites and apps you want to block to allow for better focus at certain times.
Overall, if you are looking for a better way to focus, get more done, and block every possible distraction on devices, Freedom is a great choice, or you can check out Ochi as an alternative.
6. ChatGPT
Outstanding tool to be learned for time management.
7. Notion
Flexible Project Planning
- Pricing: Free, $8, $15 per user, per month
- Best For: All-in-one project and task management
- Time Management Features: Charts, timelines, tables, databases, to-do lists
What Makes Notion the Best Time Management App?
Notion is an all-in-one productivity app. You can manage just about anything in here, including your time. Create your workspace to suit your own needs surrounding task management, managing teams, projects, notes, and much more.
The time management aspects come from the handy features inside Notion that save time with planning and tasks, and the ability to create to-do lists, pages, tables, add notes, images, links and again, and much more.
Use databases to link information to pull up in multiple spaces, this helps with task management because you can then add tags and indicate which task is next, this can be seen throughout different pages to help you stay on top of tasks.
Should I Use Notion?
Notion ticks a lot of boxes when it comes to task management, time management, project management, and so on. That being said, Notion may be too much if you are just wanting a better way to manage time. If you want an all-in-one space, Notion is well worth it.
You can also get started with Notion Templates to save time in the beginning when using Notion and check out our Notion for Beginners Guide.
8. 1Password
A Password Vault For Easy Use
- Pricing: $2.99+ per month
- Best For: Password and security
- Time Management Features: Password storing, password security
What Makes 1Password the Best Time Management App?
Inputting passwords, having to remember them, and writing them down in endlessly lost notebooks wastes a whole lot of time and is very frustrating, with a password management app like 1Password you can store and share all passwords securely in one space.
So, when you go to log into an app or website you use daily, you can simply click and you're in. You can also send passwords to team members, family, and friends within a certain time frame, then the password is locked again.
Should I Use 1Password?
1Password is almost essential for those who have tons of logins and important information they want to keep secure. It makes it easier to manage sensitive information and quickly log in and out of websites and apps.
To further your security and privacy, you can always use encrypted applications, these apps are tools you often send and share sensitive information. Using encrypted workspaces adds another layer of security.
Overall, using a password manager saves time because it allows you to quickly access your workspaces, apps, and websites straight away. It also saves you time having to change passwords or worry about passwords being stolen, since they are in a secure space.
9. Flown
- Pricing Plans: $25+ per month
- Best For: Virtual co-working
- Time Management Features -
What Makes Flown The Best Time Management App?
Flown is a really interesting tool that is perfect for those who work from home, looking for freelance apps, or needs a coworking space to work better. Flown gives you an online co-working space to hold each other accountable and connect even when you work alone.
Flown provides sessions you can join for deep dives, focus, chatting, sharing achievements and so much more. This helps with time management because it gives you more of a community feel to working and can help you procrastinate less.
They also hold sessions for breath work and mindfulness which is perfect for helping you create a healthy mind whilst working remotely, or from home. You can also check out our Guide to Mindful Productivity if you want to dive deeper into this.
Should I Use Flown For Time Management?
The time of working in an office is slowly decreasing, which may be hard for some. The ability to create spaces and deep dive with others who work alone and from home is an excellent way to hold yourself accountable and feel a sense of community.
Overall, Flown provides a nice communal focus platform for those who need that sense of teamwork even if they work alone.
10. Habitify
Manage All Habits and Tracking
- Pricing: $4.99 per month
- Best For: Tracking and creating habits
- Time Management Features: Daily schedules, focus, challenges, timer
What Makes Habitify The Best Time Management App?
Habitify is a habit tracker app, not a specific time management app, however, you can use Habitify to create a daily plan. Within your daily plan, you can include habits such as focus, planning for the next day, scheduling meetings, and so on.
Habitify is an interesting habit app because you can create challenges with others, as you can with Habitica, track your progress, and sync with your calendar. By creating challenges you can be more focused and determined to complete habits.
So how does Habitify help you better manage your time? By creating a solid plan for the morning, evening, and night you can create a better work-life routine that means you get everything you set out to do.
Should I Use Habitify?
Habitify is a great choice for anyone wanting a simple and easy way to track their habits and create a seamless daily routine. The app itself is super easy to use and also comes with time-tracking abilities.
Overall, if you are looking to implement new habits into your daily routine to support your work, boost productivity, and overall be happier, this is a good choice. Everyday Habits is a good alternative for simple habit tracking too.
11. Raycast
Command Bar Tool for MacOS
- Pricing: $8, $12 per month
- Best For: Super fast launching of apps
- Time Management Features: Command bar, keyboard shortcuts, AI
What Makes Raycast the Best Time Management App?
Raycast is just for Mac users and it replaces the Spotlight feature with an even faster command bar tool to navigate around your device, open apps, perform actions, and much more.
With Raycast you may need to learn the keyboard shortcuts to enhance this experience. Once you have mastered the keyboard shortcuts you can find your way around the app and your Mac in no time.
Raycast does help with time management since it speeds up the process of switching between apps. If you are someone who works from home and uses an array of productivity tools, something like Raycast can be really helpful.
Should I Use Raycast?
Raycast is quite a niche tool and not something everyone would want to or like to use, however, it is very useful for anyone who often switches between apps and works solely on their Apple Mac.
12. SetApp
Productivity App Subscription Service
- Pricing: $9.99
- Best For: App subscription service
- Time Management Features: Test out different apps, and productivity apps
What Makes SetApp the Best Time Management App?
So, SetApp is a subscription-based app where you can use all kinds of productivity apps for a set price, this means you can save money and time searching for which apps you need to help boost your productivity and time management.
You can search within SetApp for time management apps and download timers, daily planners, organizers, and more. It's a nice and easy tool to use and you can create a system of apps to help with your workflow.
Should I Use SetApp?
Again, SetApp isn't for everyone, however, it is a great tool for those who use tons of different applications or those who want to test out different tools before creating a productivity stack for themselves.
Overall SetApp just makes it easier to find applications to help improve your workflow. For example, you can find timer apps such as Session to help with focus and project planning apps for all your needs. Once you have created the best stack of apps you can then improve your time management.
13. Session
A Neat Pomodoro Timer App
- Pricing: $4.99 per month.
- Best For: Pomodoro Timer
- Time Management Features: Time tracking, Pomodoro timer, block sites (Mac only).
What makes Session the best Time Management App?
Session is a great tool for time management because there's no better way to control your time than using a timer app. You can set up focus sessions to start deep work, track how you spend your time, review your time spent, and block apps and websites.
Session is one of the best time management apps because it is so simple to use and by tracking your time spent you can make sure you are using your time wisely and getting things done within certain time frames.
Should I Use Session For Time Management?
Session is a really great tool for tracking time, creating time-focused sessions, and having an overview of your productivity. You can then work towards improving where you spend your time thanks to Session.
You can even see your daily session plans in a time box list at the side and you can also find Session on SetApp, another time management tool we have in this list. Overall, the Session is a simple time-tracking app great for anyone to use.
14. Spike Email
Conversation Email and Tasks
- Pricing: $6+ per month
- Best: Conversational Email and Tasks
- Time Management Features: Faster messaging, all-in-one, calendar integration.
What Makes Spike the Best Time Management App?
Spike is one of our best email apps for Chromebooks, but not like Gmail, Yahoo, or Outlook. It provides a more chat-based system for talking with your team, clients, friends, and family. You can create profiles to see all key information whilst in a chat and even use AI to write messages for you.
Spike Email helps with time management because emailing is time-consuming. With Spike you can quickly search for information, use AI to write messages, collaborate on documents together in real-time, arrange meetings, and hold video calls almost instantly.
Should I Use Spike Email To Manage Time Better?
Spike is great for teams who want new ways to communicate with each other that aren't like the traditional method of emailing. It can help save time thanks to the use of AI and the ability to work together in real-time.
Overall, Spike does help with time management because it cuts out all the fluff of always needing to have professional conversations through emails and provides a space for teams to chat quickly.
15. Due App
A Persistent Reminder App
- Pricing: iOS $4.99, Mac $14.99.
- Best For: Reminders
- Time Management Features: Persistent reminder notifications for tasks
What Makes Due the Best Time Management App?
Due helps users with time management because it makes you get things done. You can stay on track with your to-do list thanks to reminders that pop up on your device until it is done. You can snooze these but don't.
Due also saves time because it's so quick and easy to add tasks into the app, along with due dates and other details such as how often you want to be reminded. You can also set timers for all your errands to stay within time frames and avoid procrastination.
Should I Use Due For Reminders?
Due is a great tool for those who always forget what needs to be done, or struggle with managing priorities. With Due you are almost forced to complete the tasks you set reminders for.
Overall, Due is a handy tool to have for time management, especially if you often forget about the tasks you need to do and need that extra nudge to get things done. If you want to add other reminder tools to your productivity stack, we have a list of the best reminder apps here on Tool Finder.
What is the best time management tool for a person who procrastinates?
Freedom is the best time management app for anyone who finds themselves procrastinating often or finds it hard to stay focused due to distractions.
With Freedom, you can block apps and websites to stop yourself from wasting time doom scrolling and not completing the tasks that need doing.
What are four time management tools?
- Rize - A fully automatic time tracker with AI to help you understand your work patterns and create better, more time-effective working habits.
- Notion - You can manage and organize all tasks and projects inside Notion, meaning there is no need for other apps, you can also keep track of to-dos here.
- Habitify - A habit-tracking app to help you create healthier daily habits that will in turn help you focus better and spend your time more wisely on things that matter.
- Raycast - A superfast command bar tool to help you quickly navigate around your Mac to complete actions, switch contexts, and much more.
What is the time management app created by Google?
Google Keep is a great time management app created by Google. It's super simple and easy to use and also provides a fun way to take notes, share lists, and stay on top of your tasks.
With Google Keep you can create sticky note-type notes. These notes can be about anything and everything. Notes can also be customized, have images, be voice notes, and be shared with others.
What is Time Management?
Time management is more than setting a timer app for completing tasks, or organizing your calendar right down to the last minute you have available. Once you master your time management, your work days will become easier, less stressful, and more manageable.
It's about making the most of the time you have each day, effectively spending your time wisely every day to create a productive yet still healthy work-life balance with tasks and things you want to do for yourself.
Yes, you can plan your day to work 12 hours, but you will quickly burn out. By using a time management app you can make sure you complete the most important tasks for the day, along with making time for you to do things outside of work.
There are also tons of time management methods you can try such as the Trident Method and Time Blocking with these best time blocking apps. They both help you better understand your time, and priorities and get more done.
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