5 Best Team Productivity Apps in 2025
Best Team Productivity Apps
26 Mar 2025
Tools are one of the many ways to get more done as a team. If you're looking for ways to better work together, whether remote, hybrid or in the office, what better than collaboration tools to optimize your workflow. Let's explore the best tools.
Working in the office, remote or hybrid?
Whatever your choice of location, we all want to work better together.
Working better together means less office arguments, less workplace stress & hopefully more things done. This is the recipe to team productivity and is a blend of ingredients like tools, tactics and balancing tempers.
Let's explore some of the best tools for team productivity, ones that can help you collaborate better in messages, dictate a better path of reducing team administration & keeping people working effectively together.
1. Fellow
Best for Team Meetings
Teams are turning their heads to new ways to reduce meeting pain, and one of those is the stress that comes with managing the meeting. There are new tools called AI note-takers that uses AI to take meeting minutes, even organize the agenda and sends them out after the meeting using automations.
This idea is a not a new one, but very popular in teams as a way to reduce the legwork of the meeting preparation and follow-ups. Tools like Fellow are really good options for meeting collaboration and baking all those meeting pain points into one.
Fellow takes your meeting notes and turns them into a better transcription, with the video version of the meeting recording too. Teams aren't just finding this as a better way to do internal meetings, but also with external clients too. Fellow does well too, as it focuses on the various parts of a meeting like agenda preparation, using AI to help form those agendas and automations for doing the actions post-meeting.
There are other alternatives out there too like Granola, Circleback & more that can connect with Google Meet, Cisco or even Zoom & Microsoft Teams too.
2. Slite
Best for Team Knowledge
Sharing knowledge is a team can be awful. Teams just share stuff all the time and forget that this can get trapped in tools like Microsoft Teams or Slack, for people to panic later and go down a search rabbit hole to find it.
Slite is a great tool that not many people know. The goal of Slite is to capture the knowledge but bring it to life when it is most useful. It has a powerful AI search feature that allows you to recall the knowledge at anytime.
Why is that useful? Well as a team, you might want to ask silly questions sometimes. Silly to you, but maybe annoying to others. Things like "What is our process for hiring a new team member?" or something office-related. These sort of questions might plague your team if not capture and organized for new onboards.
Slite just does such a good job at using AI to help you search and a bunch of features for condensing your knowledge into a useful internal wiki.
3. Miro
Best for Team Ideation
If your team has lots of ideas, but can't find a central place to bring them together. Miro could be that. If you force people into a meeting room each week, bring ideas together and make them do that routinely, they might not get that creative sparks flying.
Whereas if you create a board in Miro, things might happen more organically across the week. It might inspire your team to bring ideas to the board across the week, giving that weekly meeting more drive and visuals to work from.
This is why so many companies use Miro and with more teams going remote and hybrid, this can help them get more done in a team setting without the need for constant meetings.
4. Hiver
Best for Email Tickets
If your team uses Gmail for your support tickets, for team productivity that might be a nightmare. Forwarding emails, or collaborating on one email account might not be the way forward. There is alternative solutions and they are called help desk tools.
One of those that has been popular for using within Gmail is Hiver. Hiver uses Gmail as a baseline and just layers on top making it easy to manage, assign and share emails without the stress of using another platform and that long-winded teaching in a team that comes with that. Hiver allows you to build out a framework within the Gmail web experience and runs things fast & easy.
There are alternatives to Hiver like Missive and Front too that are built as more powerful help desks.
5. Slack
Best for Team Chatter
Slack is one of the most well-known tools for team communication and if you are getting Microsoft Teams dread, then this one might be worth considering. Slack is a fun, playful way to chat as a team and can be super customizable.
The tool is now owned by Salesforce, a company that helps to build automations and optimize your sales, potentially making it more powerful for building better tools to automate and use AI for your business.
But most importantly, this is a great tool for chatting with your team and bringing everything into one. You can send messages to each other, leave voice notes, or video messages, do video calls with Slack & more.
It's a perfect hub for using as a team for productivity & collaboration. And it might shake up your day outside of Teams.
What team collaborations tools do you recommend?
The options above are a great starting point, but there are loads of tools you can use to better collaborate as a team and reduce stress in the office.
For Project Management
There are plenty of project management tools out there. Tonnes!
But there are some good ones for all round productivity and collaboration that we'd recommend. These are ones that are better suited to most teams, versus specific teams.
ClickUp and monday are both good all-rounder options and some of the best tools that include a lot of collaboration baked into one tool. They both include chat, documents & project management abilities all under one roof.
For Office Wellness
As a team, it's worth considering ways to better enhance your wellness. One of those ways is embracing the stretch together. Those who stretch together, work well together...
One of the tools to help you do that is Wakeout, a tool that will help you do office based workouts, or even workouts without leaving your desk, as a team for a fun playful activity that better enhances mood and the mind ready for those deadlines.
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