Best Daily Planner Apps for 2025
Planning your schedule and day ahead can be one of the ways to reduce your decision fatigue and get you locked into the day ahead. Thousands of to-do list apps can help you do great things, but daily planner apps combine calendar and task management apps into one for ultimate personal scheduling.
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Staying organized and productive these days can feel like a losing battle.
Constantly juggling professional deadlines, personal appointments, and daily tasks can overwhelm anyone, and rightly so. Most people are familiar with the frustration: unanswered emails piling up, sticky notes stuck everywhere, and that constant worry of forgetting something important.
Daily planner apps promise to fix this chaos, but with so many options, choosing one that fits your needs is tough without wasting time on trial and error.
To save you the headache, we’ve conducted extensive research and tested the most popular (and some lesser-known) planning apps to see which actually deliver on their promises.
Our carefully selected list includes the 9 best daily planner apps that approach daily organization from different angles. Some focus on simplicity, others pack in advanced features. Some work best for professionals, others suit students or freelancers better.
9 Best Daily Planner Apps 2025 – An In-Depth Comparison
Let's explore the top 9 best daily planner apps for 2025.
We've broken down each of their pricing, features, pros, cons, and customer reviews so you can quickly compare your options and pick the planner that will help you stay organized without adding more clutter.1. Motion – Best overall daily planner
1. Motion - Best overall daily planner
If you’re looking for an AI-powered daily planner that can handle both your tasks and calendar in one place, Motion is definitely worth a look.
It’s designed to handle everything from to-do lists to note-taking, with AI tools that take care of repetitive tasks and help you focus on what matters most. Starting from $29 per month (billed annually), it’s on the pricier side, but it delivers serious value for anyone looking to save time on planning their day.
Features
The app's AI algorithm sorts tasks into your schedule based on priority and context, so your most important work gets done first.
Breaks tasks into smaller, manageable steps.
Integration with Google Calendar, Outlook, and iCloud Calendar.
The AI note-taker extracts tasks and action items from your meeting notes, turning them into a clear to-do list.
Includes project views like Gantt, timeline, documents, and Kanban, making it easy to oversee your projects and share plans with others in your team.
Pricing
Starts from $29 per month for annual billing (one seat).
$99 per month plan for AI Employee Light (three seats).
A 7-day free trial is available.
Platforms
Mac, Windows.
iOS, Android & Web.
Pros
Strong AI features with a focus on useful assistants (e.g. AI Executive Assistant, AI Sales Representative, AI Marketing Associate).
The scheduling tool saves time and cuts down on switching between platforms.
Robust project management capabilities with flexible views.
User-friendly interface that’s easy to pick up.
Works well for individuals and small teams alike.
Less admin work is needed when managing to-dos.
Several ways to add team members and work together.
Comes with a handy time-tracking feature.
Cons
Getting comfortable with the AI features takes some time, especially for those using the more advanced plans.
Pricing is higher than most planners and may not be worth it for casual users.
Most people looking for a basic planner won’t need all it offers.
Best suited for
Busy professionals with dynamic schedules, like freelancers, solopreneurs, entrepreneurs, and those in mid to senior management roles.
Small to medium-sized teams of up to 25 people looking for centralized task and calendar management. Customized enterprise solutions are also available for larger teams.
Anyone interested in using AI to sort tasks and schedules.
Not best for
People seeking a basic household or personal planner.
Anyone switching from a simpler to-do list tool.
Large companies of 100+ unless AI is central to their work style.
Our Verdict
After using Motion over several years, we’ve seen it improve with each update.
Motion combines powerful automation and flexibility. Its AI is genuinely useful, skillfully shifting your tasks based on priority, time, and project needs. The multiple views, task breakdowns, and integration with calendars make it particularly good for work-related tasks.
Overall, Motion is worth considering if you're comfortable letting AI help manage your schedule, don't mind paying premium prices, and plan to use most of its features. It takes time to learn, but it is reliable and presents a solid set of features for planning your schedule as a busy individual.
Customer verdict
Tool Finder user rating: 7.8/10
Most agree that Motion does a solid job at keeping busy schedules organized, with particular praise for the auto-scheduling and task sorting abilities.
Users do bring up its high price, but many find the investment worth it because of what it offers.
Many appreciate the mobile app for staying on top of tasks on the go. However, when compared to Motion alternatives, people feel the system can be rigid and may require manual adjustments, particularly on slower days.
A few reviews mention Motion's subscription upsells and marketing can be a tad too assertive, but overall, the app gets high marks for productivity.
2. Structured - Best iPhone planner for ADHD Support
Structured stands out for its clear visual style that makes planning feel simple. Perfect for mapping out routines, events, and daily to-dos, this app allows you to see your entire day at a glance. You can put together your schedule quickly without getting lost in menus or confusing options.
There’s always a bit of a learning curve when trying something new, but Structured keeps it simple. The app has clear icons and straightforward ways to create tasks or block time in your calendar.
Structured is popular in the ADHD community, as its visual timeline and minimal layout make it easier to stay focused and follow daily routines without feeling overwhelmed.
What's particularly interesting about Structured, which we’re yet to see in other daily planner apps, is its Energy Monitor tool. This feature, developed by the Structured team and researchers and medical professionals at the Dutch institute Breinstraat, helps you balance your daily plans to avoid burnout.
Features
AI-powered scheduling that automatically arranges your tasks into a realistic daily plan.
Recurring tasks and routines to support consistent habits and maintain a smooth daily flow.
An Energy Monitor that helps you track your energy levels so you don't get burnt out.
An inbox section where you can keep your unstructured thoughts until you're ready to add them to your schedule.
Lets you import calendar events from Google, Outlook, and more.
A straightforward, simple layout for task organization that keeps your day structured without clutter.
The ability to break tasks into subtasks, which helps you manage bigger projects or multi-step activities.
A timeline-style layout that clearly visualizes your day and shows how your hours are allocated.
Lets you turn a photo of a paper schedule into a digital version.
Pricing
$19.99 per year, billed annually.
A lifetime plan is available for a one-time payment of $64.99.
A 3-day free trial is available.
Platforms
Mac, Web
iOS & Android
Apple Watch.
Pros
AI-powered scheduling that organizes your day in seconds.
Great for visualizing routines and small to medium task lists.
Reasonable lifetime pricing.
Neat inbox feature for capturing tasks.
A much-loved AI feature for quickly organizing a day using your voice.
OCR scanning feature to turn your written schedule into a digital one.
Cons
Not ideal for large teams or complex project management.
AI scheduling works best for daily routines, not massive projects.
Limited features for Android users (lacks most AI features).
Best suited for
Individuals looking for an easy-to-use planner for personal, on-the-go use.
Those who want AI assistance to structure their daily routines efficiently.
People with ADHD who like visual schedules/routines.
Not best for
Workplace scenarios.
Teams or organizations managing large projects.
Those looking for advanced task management features beyond daily routines.
Our verdict
Structured is hard to beat for its price and ease of use. It’s perfect for personal planning, especially if you want a clear, visual schedule without feeling overwhelmed.
We recommend it to anyone who wants to keep home or personal plans in order, needs a gentle routine organizer, or learns best from visual tools.
Structured's interface makes it easy to adopt right away. It won’t replace heavy-duty project management tools, but it hits the sweet spot for personal planning.
Customer verdict
Tool Finder user rating: 8.8/10
With over 15 million users and great App Store and Google Play ratings, Structured is well-received by people who want something easy to use and pleasant to look at.
Users consistently praise Structured for its simplicity and ability to turn calendar events and reminders into a clear, time-based schedule, which is especially useful for managing busy days or maintaining focus.
Some users mention minor issues, like recurring bugs and slight sluggishness on the Android version, noting that the iOS version is stronger than the Android or web one.
Still, Structured is highly recommended for anyone seeking a visually clear, lightweight, and effective daily planner. It’s especially popular among users in the ADHD community, new parents, or those looking for a simple yet powerful routine planner.
3. Akiflow – Best for work
Akiflow is a task and calendar management app designed to compile your workflow in one place. It brings together tasks, calendar events, and items from other apps, helping you manage your day without constantly switching between platforms.
It is well-designed and user-friendly, making it easy to visualize your schedule, block time, and plan tasks efficiently. Guided planning and AI-assisted organization help you prioritize and stay on top of your workload.
Akiflow’s built-in AI assistant, Aki, acts like a digital personal assistant. It helps with prioritizing, scheduling, goal planning, and even drafting meeting follow-ups on your behalf via email. Over time, Aki gets better at learning your habits and helping you get the most out of each day.
Features
The AI assistant, Aki, can manage everything from setting meetings to marking tasks complete, and it works with both text and voice commands in over 50 languages.
Combines tasks and events from multiple apps like Google Calendar, Outlook, Gmail, Slack, Notion, and ClickUp.
Time-blocking that lets you see your day laid out visually, making it easy to plan and move through tasks in a natural, linear flow.
Command bar for fast navigation and task management.
Daily statistics to track progress and performance.
Built-in focus timer to help you "lock in."
Its AI tool automatically organizes your projects into appropriate categories.
Pricing
$19 per month per user, billed annually.
Pro monthly billing is available at $34 per month.
Teams or annual subscribers save up to 44% per year.
A 7-day free trial is available.
Platforms
Mac, Windows.
iOS, Android & Web.
Pros
Consolidates multiple apps into a single workflow hub.
Guided planning helps you to prioritize tasks.
Visual time-blocking for clear daily scheduling.
AI organizes tasks into projects and learns your habits.
Integrations with email, calendar, workflow, and productivity apps reduce context switching.
A wide range of integration and providers.
Cons
Relatively high monthly price compared to simpler to-do apps.
The design isn't as attractive as other apps.
The AI features are still in early stages of development.
Best suited for
Busy professionals juggling multiple apps, projects, or calendars.
Freelancers who need tools for more than just task lists.
Users who benefit from guided planning and visual time-blocking.
Solopreneurs or business owners.
Smaller teams (up to 5 people).
Not best for
Casual users who just need a simple to-do list.
Basic home organization.
Teams needing collaboration or shared project management features.
Those on a tight budget who want free or low-cost task apps.
Our verdict
Akiflow is a solid choice for bringing tasks, calendars, and app integrations together in one place. Its visual time-blocking and guided planning are great for professionals who want to stay focused without switching apps constantly.
While the price and learning curve are higher than more basic task management apps, the return is worth it for anyone who wants more order in their workday.
The assistant, Aki, is a clever addition, though there are times when it can lag or miss a beat. Still, we expect this technology to keep getting stronger. The development team is highly responsive and frequently updates the app.
Customer verdict
Tool Finder user rating: 8/10
Many users love Akiflow for how it brings together scheduling, communications, and to-dos in a way that saves time. People appreciate the integrations and the single dashboard, though some mention early hurdles with syncing or the learning curve.
The cost is a common topic, but most agree that the value is there for professionals drowning in constant tasks. Some end up trying alternatives like Motion for AI or Todoist for savings, but Akiflow has a dedicated following, especially among those in project-driven environments.
4. Sunsama – Best for calmer, mindful planning
If you’re feeling burnt out by endless tasks or struggling to maintain work-life balance, Sunsama offers a refreshing approach to planning. This app focuses on helping you prioritize quality over quantity, creating a calm and intentional way to organize your day. It’s perfect for anyone who wants to stay productive without feeling overwhelmed.
Sunsama encourages you to focus on fewer, more meaningful tasks. It pulls together tasks from various apps, syncs with your calendar, and guides you through planning your day thoughtfully. By combining task management, calendar integration, and a mindful approach, it helps you stay focused on what truly matters in both work and personal life.
Features
Syncs tasks and events from multiple apps like Google Calendar, Outlook, iCloud, Todoist, Trello, Asana, and Notion.
Focus Mode and Pomodoro timers for sessions of deep work.
Backlog area for tasks you’re not ready to commit to yet.
Its AI-powered "daily highlights" view lets you see how much progress you've made per day.
Logs reports of your day's success on Slack.
Team collaboration through shared channels and task assignments.
A daily shutdown feature so you can stop working and reflect on the day.
Task limits and loading recommendations to stop you from overloading your work list.
Pricing
$20 per month, billed monthly.
$16 per month, billed annually.
14-day free trial available.
Platforms
Web.
Windows, macOS.
iOS and Android.
Pros
Easy-to-use and has a familiar navigation system.
Focuses on quality over quantity for task management.
Excellent calendar and task integration from multiple apps.
Built-in focus timer and Pomodoro support for deep work sessions.
Guided planning prevents overloading your day and keeps tasks manageable.
Attractive design and feel.
Auto-scheduling helps plan tasks without overloading your day.
Cons
Lacks some advanced AI features found in other productivity apps like Motion and Akiflow.
Can feel minimalistic for users who want more customization.
The mobile versions are not as powerful as the desktop versions (important to note).
Pricing can seem steep for people who just need simple planning.
Best suited for
Those looking to improve their focus on top priorities and reduce overload.
Anyone battling burnout or working on a better work-life balance.
Freelancers, small business owners, and managers.
Those with ADHD looking for extra structure.
Teams that want to see each others’ plans without diving into complex project software.
Not best for
Casual users with simple planning needs.
People on tight budgets looking for free or low-cost apps.
Our verdict
Sunsama is one of the best tools for creating structure without the stress. Its guided planning makes daily organization less intimidating. While it doesn’t have every advanced feature of some competitors, its emphasis on mindful productivity is a clear advantage for those who are easily stretched too thin.
Sunsama helps keep burnout at bay through better planning. If you value balance and want a tool that helps you focus without stress, this is a great choice.
Customer verdict
Tool Finder user rating: 8.4/10
The general consensus on Sunsama is positive. People like its design and strong focus on time blocking. They also appreciate that it pulls tasks and emails from apps like Outlook, Todoist, Asana, and Slack into one place, making it easy to structure the day without juggling multiple tools.
A standout feature is the "daily shutdown" that closes your Sunsama at the end of the day with a message saying "Done for the day".
A common issue is its price compared to alternatives. Some feel Sunsama is worth the cost because of how much it improves the process of planning and reflecting, while others think it’s too expensive if you don’t use all of its capabilities.
5. Routine – Best for simple, uncluttered personal planning
Routine is another hidden gem that aims to be the go-to productivity platform for individuals. It is always adding new features, and the developers work actively to keep improvements coming.
The app combines task lists, notes, and your calendar in a single place so you can manage everything easily. Even with this range of features, Routine still feels lightweight and never tries to do too much. All the information you need is close at hand without adding clutter.
While not every feature is fully polished yet, Routine delivers on its promise of keeping things simple and effective, making it a great choice for personal use.
Features
Built-in calendar and agenda views help with day planning and reviewing progress.
Time blocking allows you to reserve hours for your most important work.
Project support helps you organize larger efforts with ease.
Helps you capture notes alongside your tasks and planning.
A Pomodoro timer lets you track periods of focused work.
Lets you centralize notes and knowledge to reduce silos and keep information organized.
Integrates with popular tools (such as Claude, Notion, Zapier, and Google Workspace) to bring tasks, calendars, and data into one place.
Lets you define custom types to structure your data in ways that fit your workflow.
Includes offline mode so you can stay productive without an internet connection.
Contextual capture (Pro) allows you to save websites, articles, or ideas with their context.
Pricing
A free plan, ideal for students and casual users.
Paid plans start at $10 per seat per month, billed annually.
Platforms
Linux, Mac, Windows.
iOS and Android.
Web.
Pros
Combines notes, tasks, and calendar in one space.
Great for manual, intentional planning. Helps with daily routines, time-blocking for habits, and forming consistent practices.
The free plan is solid for most personal users.
Actively improving performance and features.
Customer support via multiple channels (email, chat, Slack/Discord)
A lovely design and featured agenda view.
Cons
Still basic for advanced project management or team collaboration.
Doesn’t automatically reschedule tasks when your plan changes.
Some calendar layouts are locked under premium.
Current integrations are modest.
Best suited for
Those looking for a simple, uncluttered daily planner.
Users who like a balance between to-do lists and calendars.
Not best for
Teams looking for deep collaboration tools.
Those who need complex task tracking to manage heavy projects.
Our verdict
Routine is an excellent choice for anyone who wants a well-designed, simple planner. It doesn’t have the depth of features found in apps like Sunsama, but its agenda view, weekly calendar layouts, and note-taking capabilities make it a solid middle ground between a basic to-do list and a full project management tool.
The free plan is generous, making it one of the best free planners available. While it’s not ready for heavy team use, it’s a great pick for personal planning if you want a clear, uncluttered way to map out your day.
Customer verdict
Tool Finder user rating: 7/10
Routine earns praise for its minimalist UI and the way it blends tasks, notes, and calendars into a single system. Some users consider it a breath of fresh air compared to other task apps they've used and say it has the potential to grow into something even more powerful.
That said, a few users note areas where the app still needs work, like smoother performance and stronger integrations. Despite these gaps, Routine is viewed as a promising tool that already makes daily planning simpler while showing clear ambition to become much more.
6. Timestripe – Best for long-term vision
Timestripe caught our attention a couple of years ago, and it’s only gotten better since.
It’s a unique planner that goes beyond daily tasks, helping you connect your day-to-day work with goals spanning years or even decades. This big-picture approach, often called a 50,000-foot view in productivity circles, lets you align your weekly tasks with long-term aspirations.
With Timestripe, you can manage daily priorities, yearly plans, and lifelong goals in one place. If you’re someone who likes to plan both short-and long-term, Timestripe is worth checking out.
Features
Offers a layered planning system that connects daily, weekly, monthly, yearly, and even lifelong goals.
Provides a calendar view so you can visually schedule and organize your time.
Supports boards for projects, planning, or tracking different areas of your work and life.
Includes habits and “climbs” (pre-designed sets of tasks) that help you set up recurring challenges like "30 days of coding."
Offers insights so you can look back on what you’ve completed and track your progress over time.
Allows collaboration features like shared boards, assigning tasks, and commenting for small teams.
Includes a gallery of templates (like OKRs, Agile, or GTD) you can copy into your own workspace.
Comes with a great set of clock features for visualizing time differently.
Pricing
$9 per month, billed annually.
$19 per month, billed monthly.
Yearly subscribers save up to 53% per year.
A free limited plan is available.
Platforms
iOS, Android.
Mac, Web.
Pros
Great for people who want to combine milestone-first thinking and daily task management with long-term goal setting.
Attach rich text, images, videos, maps, and more to your goals.
Calendar and board views make planning more visual and flexible.
Built-in templates (like OKRs and GTD) give you a head start.
Collaboration features make it possible to plan with teammates or small groups.
Habit and “climb” features help build consistency, structure, and knowledge-building into your routines and goals.
Amazing clock interfaces to help re-frame your time perspective.
Cons
Can feel overwhelming at first because of how many layers and features are packed in.
Heavily goal-oriented, which may not suit users who prefer simpler, linear task lists.
Lacks AI features.
Climbs can be overwhelming if you want to stop a habit.
Lacks robust integrations or two‑way syncs with popular calendars and productivity tools.
Rated low on the Android Google Play Store.
Best suited for
Those who want to balance short-term planning with long-term vision.
Users who like a more holistic or goal-oriented approach to productivity.
Small teams that want to collaborate but don’t need a heavy project management tool.
Not best for
Anyone looking for a simple to-do list app.
Users who prefer task managers with deeper integrations and more automation options.
Larger teams that need more robust collaboration tools.
Our verdict
Timestripe is one of the few planner apps that really makes you think about the bigger picture while also helping you get through the day. If you’re someone who wants to think deeply about both daily progress and where you’re headed in life, Timestripe is a perfect match.
Though it doesn’t include automated planning or AI tools, it does give a new perspective on time itself. This app is best left for those who are goal-oriented at work or personally, rather than someone who just needs to keep up with chores.
Customer verdict
Tool Finder user rating: 7.7/10
Users appreciate Timestripe's unique ability to connect daily tasks with long-term goals, as it creates a holistic planning experience. Many find this approach motivating and powerful, though it can feel niche and not as practical for everyone. Some note that while the idea is strong, its features are still developing and can sometimes be replicated in other tools.
Overall, customers see it as a promising platform with solid potential, especially for those who value big-picture planning.
7. Morgen – Best for collaboration
Best for All Round
Morgen is more than just a daily planner. It’s an all-in-one productivity platform that brings together calendars, tasks, and scheduling.
Instead of switching between apps, you can connect your calendars, sync tasks from other tools, and manage everything in one clean workspace. Its sleek design, with drag-and-drop scheduling and color-coded events, makes planning feel intuitive.
What makes Morgen stand out is how it bridges the gap between traditional calendar apps and modern task managers, giving you both structure and flexibility in the same workspace.
Features
An AI planner that takes the heavy lifting off your shoulders.
Integrates with popular productivity tools, such as Notion, Linear, Google and Outlook Calendars, and ClickUp.
Time blocking for more structure in your day.
Allows you to add contexts to tasks, like importance, urgency, and list types.
Customizable preferences for work style and break patterns.
Helps you have deep work sessions by protecting you from interruptions like unwanted meetings.
Pricing
Individual pricing:
$12 per month, billed annually.
$24 per month, billed monthly.
The long-term plan costs $8 per month when billed every 3 years.
All plans include a 7-day free trial and a 30-day money-back guarantee.
Discounts are available, including 25% off for students, academics, and nonprofits, and 15% off if you're switching from a different provider.
Team pricing:
$8 per seat per month, billed annually (minimum of 2 seats).
$20 per seat per month, billed monthly (minimum of 2 seats).
Each team plan includes a 7-day free trial and a 30-day money-back guarantee.
Platforms
iOS, Android.
Linux, Web, Windows & Mac.
Pros
AI planning and scheduling that actually feels practical and flexible.
Brings together your calendar events and to‑dos in one clean interface.
Features a wide integration ecosystem with calendars (Google, Outlook, iCloud, Fastmail) and task tools like Notion, ClickUp, Linear, Todoist.
Customizable preferences for work style and break patterns.
Helps protect deep work sessions from unwanted meeting interruptions.
Supports multiple accounts and task sources.
Thoughtful customer support and excellent responsiveness.
Cons
Initial setup can feel a little confusing until you get the hang of frames.
Light users may find it too complex.
Features like deep task automation and mobile widgets are still evolving.
Some advanced features are locked behind the paid plan.
Might be too pricey for those on a lower budget.
Best suited for
Busy professionals managing tasks across multiple apps.
Those who like structured blocks of focus time.
Anyone who wants AI to handle scheduling without giving up full control.
Not best for
Casual planners.
Users who prefer a simple to-do list over structured time blocking.
Our verdict
Morgen’s Smart Frames really impressed us. Unlike many AI scheduling tools we’ve tested, this one feels grounded in how people actually work day to day. You can set up frames for peak focus, smaller tasks, or meeting-free time, and Morgen fills them intelligently.
The Bento-like approach of sorting work into “small, medium, and large” also makes it easier to match tasks with your energy levels. It also has proactive modes for event clashes and time-blocking, meaning you get constant feedback about how your schedule is being molded and shaped.
It's more manual than Motion, but it presents some great features for those who want to dip their toe into AI planning, without too much fuss.
Customer verdict
Tool Finder user rating: 9/10
Users see Morgen as a dependable all-in-one planner that keeps tasks, calendars, and time blocks in sync, helping them stay on top of priorities. The support team earns praise for being responsive and improving the app regularly.
Some say the mobile version could be improved and report rare syncing issues. Otherwise, the broad consensus is that Morgen helps people feel more organized and keep up their momentum throughout the day.
8. Griply – Best for simplicity & ease of use
Griply is a fairly new planner app that combines task management, habit tracking, and goal planning in a single, easy-to-use place.
With Griply, you can keep track of everyday tasks, create habits, and plan long-term goals without switching between different apps. One of the app’s strengths is how it connects your daily routine, tasks, and goals. It creates a sense of direction by linking what you do each day with what you want to achieve long-term.
During testing, one feature we especially liked was the visual goal-setting tools. You can map out your goals, organize them along a timeline (with the premium upgrade), and add images to represent them. This turns abstract plans into something you can see and work toward every day.
Features
Break big goals into subgoals, tasks, and habits for a clear path to achievement.
The habit tracker shows perfect weeks, skips, and fails, helping you stay accountable and maintain streaks.
The goals timeline allows you to plot when you plan to start major goals and visualize progress.
Tasks can be grouped by goal or area of life, with options to add priorities, deadlines, and subtasks so that nothing slips through the cracks.
Life vision mapping lets you define what you want to achieve across all areas of your life.
Plan ahead with a multi-year roadmap that gives you a structured Gantt-style view of years, months, and weeks.
Pricing
$2.49 per month, billed annually.
A free plan is available with basic features.
A 7-day free trial is available.
Platforms
iOS.
Windows, Mac, Web.
Pros
Easy to see progress visually, with clear goal-tracking tools.
Combines a goal planner, habit tracker, task manager, and calendar in one platform.
Life area organization keeps all aspects of your personal and professional life centralized.
Charts and visual dashboards to monitor progress through habits, tasks, subgoals, and goal milestones.
Allows linking habits to goals for more actionable planning.
Very affordable.
Well-built iOS app that has high ratings.
Cons
Habit tracking offers basic analytics, not advanced insights.
Free plan restricts users to just two goals and two habits.
Users managing large task or goal backlogs might find the interface can get complex.
No Android app.
Best suited for
Those who want tasks, goals, and habits in one organized app.
Budget-conscious individuals seeking affordable tools.
Those who like visual progress tracking and clear organization by life areas.
Not best for
Users seeking a pure, advanced to-do list app.
Those who need highly detailed habit analytics.
Our verdict
While Griply's task management side does the basics well, the real strength lies in goal visualization and linking habits to goals.
If you enjoy tracking progress in every part of life and like everything in one place, the app is worth a look. It is both easy for new users and detailed enough for those who want to set and achieve big goals over time.
Customer verdict
Tool Finder user rating: 9/10
Users like that Griply is clutter-free and makes task and goal management simple and visually appealing. They appreciate that it offers more features than many other popular task management apps, supporting both daily planning and long-term projects.
Another benefit users highlight is the ability to use the app across multiple devices, making it easy to keep track of everything on the move. Griply is often described as the right blend of flexible features and simple operation.
9. Reclaim AI – Best AI-powered planner
Reclaim AI is a Dropbox-owned productivity tool designed to help you manage your time, tasks, and habits efficiently while keeping your calendar organized. It helps you prioritize what matters most and protects time for focused work, making it ideal for those who want a smarter way to schedule tasks alongside meetings and other commitments.
Reclaim AI works with different digital platforms and uses AI to help schedule activities based on your own priorities and patterns.
You can plan tasks, set focus blocks, track habits, and even manage external meetings, all while maintaining visibility into your weekly and monthly schedules.
Features
Focus time blocks distractions and creates time for deep work.
Focus analytics shows where you spent time being productive.
Scheduling links make it easy to set meetings by recommending the best times for you and your team.
Buffer time and breaks give you space between meetings to avoid burnout and maintain balance.
The habit tracker supports you in building and keeping consistent work routines.
The smart meeting feature automatically reschedules when conflicts or priorities change.
Task aggregation brings all your tasks from different platforms into one clear view.
Pricing
$8 per seat per month, billed annually (up to 10 seats)
$12 per seat per month, billed annually (up to 100 seats)
Free plan available for one user with basic features.
Discounts include 50% off for students, 20% off for nonprofits and startups, and 20% off for switching from competitors.
Platforms
Web-only.
Pros
AI-assisted scheduling automatically finds and defends time slots for tasks, habits, and meeting, while adapting to shifting priorities and deadlines.
Priority system helps you focus on the most important tasks.
Simplifies scheduling both one-on-one and group meetings with flexible links.
Tracks habits alongside tasks to align daily routines with goals.
Pull in tasks directly from tools like Asana, ClickUp, Jira, and Todoist.
Powerful Google Calendar & Outlook calendar auto-scheduling abilities.
Great habit feature that helps fit daily routines, like yoga or lunch, into your schedule.
Cons
Web-only solution that doesn't have native mobile apps.
Some features, like smart meeting scheduling, require premium access.
There are no sub-tasks or robust project features.
Can take time to fully understand the scheduling logic and AI adjustments.
Limited to one calendar service on the free plan.
Not as suitable for individuals. It's better suited for teams.
Lacks advanced team calendar balancing features.
Dropbox ownership raises concerns about long-term support.
Best suited for
Users looking to prioritize work, manage habits, and protect focus time.
Those who want AI assistance to make task management easier.
Google & Outlook Calendar users.
Busy individuals who need help scheduling tasks.
Small to medium-sized teams.
The 50% discount makes it attractive for students.
Not best for
Users who prefer using mobile apps to manage tasks and other activities while on the go.
Those who prefer a simple to-do list without AI-assisted scheduling.
Our verdict
If you rely on Google or Outlook calendars and want help automating your schedule, Reclaim AI is built for you. Dropbox’s recent changes to the product have made some users nervous, but new features like Outlook support suggest the tool will be maintained and improved.
Reclaim AI’s biggest strengths are its ability to protect time for what matters and to fit in the building blocks of good habits between your regular commitments. After learning the system, most users find it saves them time while keeping goals and routines on track.
For individuals or teams seeking structured, priority-focused planning with automated habit tracking, Reclaim AI offers a flexible, visual, and efficient way to stay on top of work and life.
Customer verdict
While customer reviews for Reclaim AI are limited, some praise its ability to intelligently schedule tasks, habits, and meetings to protect focus time and improve work-life balance.
However, some report frustrations with billing transparency, intrusive recurring calendar events, and difficulty uninstalling or downgrading their package.
Notable Mentions: Additional Daily Planners Worth Sharing
While our top picks cover a wide range of needs, a few other apps are worth considering if you’re looking for something different or if the above options don’t quite match your needs.
1. Amazing Marvin
Amazing Marvin is a highly customizable to-do list and task management tool designed to adapt to the way you work. One thing we liked is how quickly new users can dive in. The setup is fast, and you can begin entering tasks almost right away, although mastering all the advanced tools will take a little longer.
You can organize your days, set priorities, and track time with a variety of tools that can adapt to your own work style. Marvin is available for iOS, Android, web, Windows, Mac, and Linux users.
Features
You can estimate the time a task will take and quickly check the totals for your day or week.
The app keeps track of delayed or put-off tasks so you can spot patterns.
A chart shows when you’re busiest and where your hours go.
You can set daily or weekly work targets for different types of work.
Built-in timers and Pomodoro sprints help support focused sessions.
Gamified features let you earn points for task completion.
Anyone with coding experience can interact with Marvin through its API.
Pricing
$8 per month, billed annually.
$12 per month, billed monthly.
50% student discount available on monthly or annual subscriptions.
Best for
Users who are looking for agenda and timeline views.
Individuals who want a fully customizable task management system.
Those who appreciate granular control over prioritization, workflows, and time tracking features.
Not best for
Users seeking a simple, ready-to-go to-do list without configuration.
Teams that require a collaborative tool.
Casual users unwilling to spend time setting up and learning the platform.
2. OFFLIGHT
OFFLIGHT is a South Korean task management app that combines everything you need in one place. It pulls together tasks, calendars, and integrations (e.g. Notion, Linear, Google Calendar, Gmail, Slack) so you don’t have to jump between multiple apps. The platform helps with organization, goal tracking, and focus modes, making it a solid choice for managing both personal and work responsibilities.
Features
Tasks can be dragged and dropped into lists, organized by date, and tracked by percentages, numbers, or currency.
Tasks can be time-blocked in a clear layout, with unplanned tasks visible and progress tracked toward upcoming deadlines.
The interface provides a minimalist focus mode with a background timer to help users concentrate on the task at hand.
Goals can be added to tasks, with deadlines and progress tracking.
An in-app chat lets you type requests to an AI-powered assistant.
Pricing
$9 per month, billed annually.
$12 per month, billed monthly
Best for
Professionals juggling multiple communication channels and tasks.
Those who rely on smart, AI-driven time blocking and planning.
Anyone who appreciates focus modes and goal tracking.
Those who like a combination of calendar and task management in one platform.
Not best for
Users who need advanced collaboration features.
Users looking for mature, polished mobile experiences.
Those who prefer a simpler, minimal task manager without extra options.
3. Any.do
Any.do is a well-established productivity app that helps you manage tasks and daily plans with less hassle. Over the years, it has evolved from a to-do list app into a versatile platform that lets you manage personal tasks, work projects, and schedules all in one place. Its daily planner approach helps you stay organized, prioritize your day, and view everything from tasks to calendar events.
Features
Create tasks and get reminders on WhatsApp.
Add custom fields for greater customization.
Time-based, recurring, and location-based reminders.
Create private boards to manage sensitive data.
Premium features include AI-powered suggestions that generate subtasks and task recommendations.
Pricing
$4.99 per month, billed annually (one seat).
$8.33 per month, billed annually (four seats)
A free version is available.
There's a 14-day trial for the Teams plan.
Best for
People managing both personal and work tasks in one place.
Small teams or collaborators looking for simple project tracking.
Not best for
Large teams requiring robust project management features.
Those who need full-featured calendar task integration.
4. Day Flow
Day Flow feels like having a personal assistant right in your pocket. This AI-powered daily planner makes organizing your tasks, scheduling your day, and even getting personalized productivity advice surprisingly simple.
From work and school to personal errands and fitness routines, Day Flow helps you balance all areas of your life without feeling overwhelmed. The app’s clean interface, intuitive interactions, and smart AI suggestions make it easy to dive in and start planning immediately.
Currently, Day Flow is available on iOS and the Play Store.
Features
Provides task management with support for subtasks, notes, attachments, reminders, and recurring tasks.
Daily planning that surfaces your tasks and organizes them into an easy-to-follow schedule.
Calendar integration allows syncing with platforms like Apple Calendar, keeping your events and tasks in one place.
Tasks can be categorized by work, personal, or custom labels to maintain clear organization.
Chat with the AI (via voice or text) to automatically create tasks based on what you say.
Pricing
Pricing starts at $19.99, billed monthly.
A free trial is available.
Best for
Individuals looking for a smart daily planner with AI guidance.
People balancing multiple tasks across work, school, and personal life from their phones.
Users who enjoy using voice commands for scheduling and creating tasks.
Individuals with ADHD.
Not best for
Teams that need extensive collaboration features.
Anyone looking for a desktop-based daily planner app.
5. Ellie Planner
Ellie Planner is built for people who want structure without feeling overwhelmed. It’s lightweight, clean, and keeps the focus on what matters most: planning your day and managing tasks without drowning in menus or endless settings.
At its core, Ellie gives you a Kanban-style board that doubles as a weekly planner. You can drag tasks across days, timebox them into your calendar, and flip between a task view or a full calendar view depending on how you like to plan. It feels intuitive right from the start, with drag-and-drop actions, clear lists, and a layout that doesn’t get in your way.
Ellie isn’t trying to replace every productivity tool out there, but instead gives you a balanced mix between a task manager like Todoist and a daily planner like Sunsama. If you’re looking for something that’s lightweight but still gives you time blocking, calendar views, and list organization, it’s a good planner app to go for.
Features
Bulk task creation with its AI assistant.
You can create a backlog of tasks in an area called a "Brain Dump" and work on them later.
Categorize tasks by work, personal, or custom labels for better organization.
Daily planning that surfaces tasks and organizes them into a clear schedule.
Supports rolling over uncompleted tasks to the next day.
A Kanban view of your calendar for a more visual organization of tasks.
A focus mode where you only see the day's tasks helps you avoid being overwhelmed and stay concentrated.
Pricing
$9.99 per month, billed monthly.
A free plan is available.
A one-time purchase of $299.99 is available.
A 50% student discount is available.
Best for
Users who want AI assistance for daily planning.
Individuals who need a simple yet smart planner for personal productivity.
Not best for
Android users, as Ellie is only available via a web app, desktop app (Mac, Windows), and iOS (iPhone and iPad).
6. Trello
Trello is one of those apps that makes task and project management feel less like a chore and more like moving sticky notes around a digital board. It’s built around the Kanban board and card system, where you move cards through different stages until they’re complete.
Its simplicity is one of its biggest strengths. You don’t need to be a project management pro to figure it out. Whether you’re organizing personal to-dos, managing a small team, or coordinating a bigger project, Trello gives you a clean and visual way to stay on top of everything.
Features
Keep an inbox for new ideas and tasks so nothing gets lost.
Organize projects with boards, lists, and progress tracking on each card.
Easily move tasks into the calendar to schedule your week.
Add notes, files, comments, and deadlines to each card for better organization.
Upload attachments to stay organized and have key resources close.
An AI-powered tool (Atlassian Intelligence) designed to generate, refine, and summarize content within your boards.
Break bigger tasks down into checklists on each card.
Set up rules, triggers, and commands to automate regular actions.
Pricing
Standard: $5 per user per month, billed annually.
Premium: $10 per user per month, billed annually.
Enterprise: $17.50 per user per month, billed annually (for 50 seats)
A free plan is available.
A 14-day free trial is available.
50% off enterprise plans for eligible nonprofits.
Best for
Individuals or small teams who want a visual, no-stress project manager.
Creative teams and freelancers.
Remote teams that want a clear way to run deep automations for easier task management.
Not best for
Teams that require resource tracking, or complex workflows out of the box.
Businesses that want detailed role management on a free or low-cost plan.
