Best 17 To-Do List Apps for 2026

Why you might be hunting for a to-do app?

So you've landed here because you're pursuing a to-do list app. Here are three of the most common things people say.

The three we hear most

The 17 apps below cover everything from AI planners that auto-schedule your week to bare-bones list-keepers for groceries and errands. Pick whichever sounds most like you.

Prefer to watch?

Here's the YouTube version from our channel. Francesco walks through the same picks, the trade-offs, and which ones to skip. Useful if you'd rather watch than scroll.

Best for Most People: Todoist

Todoist is a strong all-rounder that many people use as part of their daily routine but also at work. It makes adding tasks easy and friendly, and the design stays simple without being confusing. For people who aren't too serious about what they're managing, Todoist and Any.do are the two most popular picks on the market, with Todoist now serving over 50 million users worldwide.

Todoist connects with Apple Calendar and Google Calendar for better management of your calendar and tasks together. A lot of people lean on that calendar view for time-blocking.

You can add tasks, organize them into checklists, add sections, set priority levels and reminders, schedule them into a calendar, and switch to Kanban if you want something more visual. It doesn't have heavy AI features or auto-scheduling, and it isn't gesture-driven the way Things 3 is. But it just works well, reliably, as a good all-round use case. The best balance of features to price point on this list.

Best for

Everyday people who want a simple, friendly task app for both work and home. Busy individuals at work who want something robust without a steep learning curve. Small teams looking for shared projects and task assignment without the overhead of full project management. Anyone who values proven stability over the latest AI features.

Not ideal if

You need advanced AI features like auto-scheduling, which is where Motion wins. You want to orchestrate tasks pulled from multiple apps the way Akiflow does. You want total customization with databases and custom views, which is what Notion is built for. Calendar views are also locked behind Pro, so the free plan stops short for time-blockers.

Real-world example

Team fit

Best for small teams of 5 to 15 people. Todoist won't give you the project management capabilities of ClickUp or Asana, but it gives you a solid task management system that most team members can pick up and use straight away with no training. Business and Enterprise plans exist for larger orgs, but small businesses tend to get the most benefit, especially the ones still working out of notebooks and shared docs where information management is the role.

Pricing

The jump from free to Pro feels fair for what you gain, and Business is one of the cheaper team task plans on the market.

Pros

Cons

Integrations that matter

Google Calendar and Outlook (two-way sync), Slack (task creation from messages), email integration for forwarding tasks, Zapier (connects to 100+ apps), Amazon Alexa and Google Assistant (voice task entry), Notion and Evernote imports.

Verdict

Probably the best to-do list app for everyday users who don't want anything too complex but still need one tool that handles both work and life. Most of the tool reviewers we know actually use Todoist day-to-day for both, and that's what makes it brilliant as a collective: simple enough to onboard your family on, robust enough to run your work week from.

Explore further

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Best Value To-Do List

TickTick packs a lot into one app, using similar packaging to Todoist but with more features under the hood. That's why we call it the best value pick: tasks, timers, habits, calendar, and Kanban all sit in the same place. It's best suited for people who want their personal productivity systems housed together rather than spread across separate apps.

A lot of folks otherwise end up with a separate focus timer, a separate calendar app, and even a separate habit tracker. TickTick is the answer if you'd rather skip that fragmentation and let one subscription do the work of three.

It's easy to use, with themes to customize projects and a simple way to plan tasks. The habit tracking is a bonus a lot of people like having alongside task management, and you can run timed sessions using the Pomodoro Technique, which makes it a solid pomodoro timer in its own right.

Best for

Personal productivity enthusiasts who want multiple features in one app. People who combine task management with habit tracking. Budget-conscious users who want premium features under $3/month. Visual thinkers who appreciate customizable themes and Kanban boards.

Not ideal if

You prefer a well-designed, polished experience: Todoist is the cleaner overall package, whereas TickTick leans into customization and feature density. Speed and performance are critical, since TickTick can lag compared to Todoist. You need cutting-edge AI features for auto-scheduling. Customer support responsiveness matters, since the team isn't native English speaking.

Real-world example

A grad student uses TickTick for academics and personal life. Daily study sessions appear as recurring tasks with Pomodoro timers built in. Habit tracking logs meditation and exercise streaks. The calendar view shows assignment deadlines alongside class schedule synced from Google Calendar. Custom themes differentiate work projects from personal lists.

Team fit

Not really built for teams. There's no proper business plan in the works, and collaboration stops at shared lists rather than full team workflows. Solo users are the best fit here. People like MKBHD have mentioned using TickTick for personal work setups, but that's about the maximum limit of work use I'd push it to. If you need actual team task management, Todoist Business, ClickUp, or Asana are stronger.

Pricing friction

Free tier has meaningful limits on lists and features but works for basic use. The Annual plan is $35.99/year (less than $3/month, as of May 2026) to unlock everything: calendar view, premium themes, habit slots, Pomodoro stats, and more. That's still cheaper than Todoist, Motion, or Akiflow, while including features they charge extra for like calendar sync and timers.

Pros

Cons

Integrations that matter

Google Calendar, iCloud Calendar, and CalDAV sync, Siri and Google Assistant (voice commands), Zapier and IFTTT (automation), Apple Watch and Android Wear support, email to task conversion, browser extensions for quick capture.

Explore further

TickTick alternatives · Todoist vs TickTick · Akiflow vs TickTick · Best habit trackers · Best pomodoro timers

Best for Task Orchestration: Akiflow

Akiflow is a task consolidation and orchestration tool. Rather than replacing the apps you already use, it pulls tasks in from all of them into one unified dashboard so you can plan your day without bouncing between tabs.

Most busy professionals have tasks scattered across Notion, ClickUp, Asana, Gmail, and a personal to-do list somewhere. Akiflow brings them together. A project task from ClickUp, a request from Gmail, a personal errand from a shared family list, and a meeting note from Notion all sit side-by-side in Akiflow, ready to be time-blocked into the day.

It's built for the moment in your workday when you'd otherwise spend ten minutes hunting through different apps just to figure out what's next. Akiflow removes that context-switching by becoming the single dashboard that holds it all.

Best for

Busy professionals working across multiple applications who want one place that pulls it all together. Freelancers, self-employed people, and business owners with a budget for productivity software. Anyone juggling personal life, work, and side projects who needs a unified dashboard rather than five open tabs. Teams where a department has set aside a budget for individual productivity tools, which lands best around the 5 to 10 person bracket.

Not ideal if

Budget is tight. Akiflow runs at roughly 4x the price of a basic to-do app on this list, and the value only shows up if you're actively orchestrating tasks from multiple sources. If you just need to manage a personal workload in one place, a simpler app like Todoist or TickTick will do the job for a fraction of the cost. Also not the best fit if you want straightforward task management without the calendar and consolidation layer on top.

Real-world example

A consultant pulls client projects from Asana, internal team tasks from ClickUp, customer messages from Gmail, and personal errands from a shared family list, all into Akiflow. Their week sits in one calendar view with everything time-blocked around client meetings.

Akiflow's newly introduced meeting note taker captures action items live during calls, which drop straight into Akiflow as tasks ready to schedule. Meeting links work like Calendly inside the app, so booking new client calls and sharing availability doesn't need another subscription. By the end of the week, every commitment from every source has been touched once and either scheduled or dispatched.

Team fit

Akiflow can be used by teams, but team collaboration isn't its strongest angle. Motion and Todoist handle team task workflows more naturally. Where Akiflow does land well is the 5 to 10 person bracket that has outgrown Google Calendar and wants an out-of-the-box productivity solution rather than building a custom stack from scratch. Teams that want every member's day orchestrated from one consolidated view tend to get the most from it.

Pricing

No free plan, but the yearly discount is aggressive: the annual rate works out cheaper than $19/month, which softens the upfront commitment if you know you're going to use it daily. If you're already orchestrating tasks across three or more apps, the math tends to make sense quickly.

Pros

Cons

Integrations that matter

This is the heart of Akiflow. Unlike apps that lean on Zapier to glue connections together, Akiflow's native integrations are deeply wired into how the app actually works. A task pulled from ClickUp behaves like a native Akiflow task, with two-way sync that updates back at the source. The same goes for Notion, Asana, Todoist, Gmail, and Google Calendar/Outlook.

You can still use Zapier inside Akiflow if you need to wire up something custom, but most of the apps you'd reach for are already native, which means less brittleness and less setup friction than tools that rely entirely on third-party automation.

Explore further

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Best for Work-Life Balance: Sunsama

Sunsama is a clean-looking alternative to Akiflow and Motion. A lot of people gravitate to it because it endorses healthier routines: daily reflection, weekly reviews, and making sure you actually switch off at the end of the day to reduce burnout.

Where most task apps push you to do more, Sunsama takes a softer approach. It's built for a more holistic look at your schedule, helping you plan a realistic day rather than an overloaded one. At the same time, it brings in tasks from the apps you already use like Asana, ClickUp, and others, so you're protecting calmer routines without ignoring what's actually going on. It reduces context-switching in the same breath as protecting your time.

Think of Sunsama as the app that helps you embrace a calmer way of working while still keeping everything in one place. We've also noted it as one of the best ADHD friendly calendar apps for exactly this reason.

Best for

Busy professionals who want a softer, more sustainable approach to task management. Freelancers and self-employed people who manage their own time and want to avoid burnout. Anyone who values daily reflection and a holistic view of the week over pure productivity optimization. People who want task consolidation from other apps but prefer a guided, mindful workflow over a frantic one.

Not ideal if

Budget is a concern, since there's no free plan and pricing sits at the premium end. iOS-focused users may be frustrated, as the mobile app has known issues. And if you prefer a faster, more frantic workflow with heavier AI assistance, Sunsama has some AI features but not as many as Akiflow or Motion, so anyone after pure automation will find it light.

Real-world example

A product manager who wants a calmer daily routine starts each morning in Sunsama's guided planning. Work tasks pull in from Jira, while personal commitments and relationship to-dos come from Todoist, all sitting in one calendar view. They time-block the day realistically, run focus sessions with the built-in pomodoro timer, and the working-hour limits help them genuinely switch off at 5pm rather than letting work bleed into the evening. In practice it's as much a daily planner as it is a to-do list.

Team fit

Much better suited for individuals, though it can be used by teams. The strongest fit is managers who juggle a lot and want to take control of their own schedule rather than coordinate everyone else's. Sunsama won't replace a project management tool for team task assignment, but for a manager who needs personal clarity across multiple projects, the weekly objectives view earns its place.

Pricing

No free plan. As of June 1, 2026, Sunsama's pricing is $22/user/month, or $17/user/month if paid annually. That's a premium price for a task app, justified mostly for people who value the work-life-balance features like task limits and reflection prompts. It feels expensive next to Todoist, but bundles features that would otherwise need several subscriptions.

Pros

Cons

Integrations that matter

Sunsama works as a task orchestrator: it pulls tasks in from Todoist, ClickUp, Asana, Trello, and Notion, then lets you drag them onto your calendar to plan the day. Google Calendar and Outlook keep your schedule in sync, Gmail turns emails into tasks, and Slack connects your messages. The pomodoro timer is built in. The whole point is consolidation: everything you're responsible for lands in one calm view rather than scattered across tabs.

Explore further

Sunsama alternatives · Sunsama vs Todoist · Akiflow vs Sunsama · Motion vs Sunsama · Sunsama vs Reclaim AI · Ellie Planner vs Sunsama

Best for AI Agents: Motion

Motion has grown well beyond its original pitch as an AI calendar. It has spawned into something much broader: an AI-agent platform built to actually help you get work done, not just schedule it. Where it started by auto-planning your day, it now layers AI agents on top that can draft and progress work for you.

The core idea still holds. You feed Motion your tasks with deadlines and durations, and its system builds your day around your meetings and priorities automatically. But the newer direction leans hard into agents: instead of only telling you what to work on, Motion increasingly does part of the work with you.

Think of it as the most automation-forward option on this list, sitting at the opposite end of the spectrum from a calm planner like Sunsama.

Best for

People who want to better their day without manually managing their time. Motion is like having an executive assistant that plans your schedule based on systems and algorithms you set up once, then runs with it. The AI agents go a step further by helping get drafts and first passes done for you, so you're editing rather than starting from a blank page. Best for busy professionals, founders, and managers juggling projects who would rather delegate the admin of planning to software.

Not ideal if

Budget is limited, since there's no free plan and pricing is per seat. You prefer full manual control over your schedule rather than trusting an algorithm to arrange it. You want something calm and reflective rather than automation-heavy, in which case Sunsama fits better. Or you just need a simple list without a calendar and agents layered on top, where Todoist does the job for far less.

Real-world example

A founder runs their week through Motion. Tasks get auto-scheduled around meetings, and when a call overruns, everything downstream reshuffles itself. Motion's built-in AI meeting note-taker, similar to Granola, joins each meeting and produces a document of notes and action items per call. That context is the real unlock: because Motion knows what was said in a relevant meeting, its agents can turn that into better, more accurate task results and drafts than they could from a bare task title. The more context Motion holds, the better the agents perform. It also doubles as a capable AI meeting app in its own right.

Team fit

This is where Motion has invested heavily. Beyond individuals, it works well for small to medium teams (roughly 5 to 25 people) who want shared projects, workload visibility, and AI scheduling across the whole team rather than per person. Managers get a real view of who is overloaded, and the agent features mean repetitive drafting and planning work can be handed to software instead of people. It is one of the stronger team options on this list, sitting closer to light project management than a personal to-do app. For heavier project management, teams often compare it with ClickUp or Asana.

Pricing

No free plan. Motion is priced per seat:

It is a premium price next to Todoist or TickTick, but you are paying for the AI scheduling and agent layer rather than a plain task list.

Pros

Cons

Integrations that matter

Google Calendar and Outlook (two-way calendar sync), Slack (task import from messages), the built-in AI meeting note-taker for Google Meet and Zoom, email-to-task creation, Zapier for custom workflows, and a Chrome extension for quick capture. The agent features lean on all of this context to produce better output.

Explore further

Motion alternatives · Motion vs Todoist · Akiflow vs Motion · Notion vs Motion · Motion vs ClickUp · Motion vs Reclaim AI · Motion vs Microsoft To-Do · Motion vs Sunsama

Best for Small Teams: Superlist

Superlist is a great to-do app for teams and individuals. Superlist offers a collaborative way to add tasks and share them within notes in small and medium-sized teams. It is a good way to capture tasks, plan them, and send and assign tasks to other team members.

Superlist has a feature called projects that allows you to create a list that serves as both a list and a note. This enables you to add tasks and organize them as a team, as well as coordinate notes alongside regular text formatting.

Superlist is Wunderlist reborn (the original was acquired by Microsoft and wound down in 2020), and for many people strikes that balance between tasks and notes.

Best for

Small teams up to 5 people who want free collaborative task management. Individuals who like combining notes with tasks in the same space. Former Wunderlist users looking for that clean, collaborative experience. Teams managing meeting agendas with actionable tasks embedded.

Not ideal if

You need calendar views for time-blocking. Kanban boards or multiple view options are important. Your team has more than 5 people and budget is tight (Pro is $15/month). You want extensive integrations beyond Microsoft To-Do.

Real-world example

A 4-person creative agency uses Superlist for client projects. Each project is a Superlist with client briefs at the top as notes, tasks below with assignments. Meeting agendas become new lists with action items assigned during calls. AI features help break down complex deliverables into sub-tasks automatically.

Team fit

Sweet spot is 2-5 person teams. Generous free tier makes it perfect for small startups, families, or friend groups. Solo users find value but miss out on the collaboration features that make it special. Not suited for larger organizations.

Pricing friction

Free for individuals and teams up to 5 members, which is incredibly generous. Pro at $15/month (monthly billing) feels expensive for a jump from free, especially when billed monthly with no annual discount mentioned. Most small teams stay on free tier.

Pros

Cons

Integrations that matter

Microsoft To-Do (import tasks), AI email import for task creation, AI sub-task generation, browser extension for quick capture, mobile apps for iOS and Android, minimal integrations otherwise since it aims to be self-contained.

Explore further

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Best for Minimal: Things 3

Things 3 is one of the most attractive to-do apps. Things is focused on yourself for planning tasks and light projects. It has features like capture, project management for individuals, scheduling tasks, Apple Calendar connection, section headers, and smaller features like "This Evening" that allow you to separate tasks and allocate them for the evening ahead.

The simple nature of Things combined with powerful features that allow you to better plan makes it a good solution. This is one that gets a nod in our best macOS to-do list apps round-up, and an Apple Design Award winner from Cultured Code.

Things 3 offers a stunning look and minimal feel with one-off pricing instead of subscriptions.

Best for

Apple ecosystem users on Mac, iPad, and iPhone who want lifetime access. Minimalists who value beautiful design and simple interactions. People who prefer one-time payments over subscriptions. Solo users who don't need collaboration or AI features.

Not ideal if

You need task sharing and collaboration features. Multi-platform use is essential (Things 3 is Apple-only). Budget is tight since you pay per device (iPhone $9.99, iPad $19.99, Mac $49.99). You want constant feature updates and AI additions.

Real-world example

A freelance designer uses Things 3 to manage client projects on Mac. Each client gets a project with deadlines. "This Evening" mode separates personal errands from work tasks. The Today view shows what's due with beautiful typography. Gestures make task management feel effortless. Apple Calendar integration shows meetings alongside tasks.

Team fit

Strictly individual use. No team features whatsoever. Perfect for solo professionals, students, and anyone managing personal productivity. Works for freelancers who don't need to assign tasks to others.

Pricing friction

One-time purchase per device: iPhone $9.99, iPad $19.99, macOS $49.99 (total $78.97 for all three). Apple Watch included with iPhone license. Buying across Mac, iPad, and iPhone separately makes it a larger one-off cost upfront, but with no subscription it tends to pay for itself within a year or two of daily use, and stays predictable after that.

Pros

Cons

Integrations that matter

Apple Calendar (shows events in Things), Apple Reminders (import), Siri shortcuts for voice entry, Apple Watch app, URL schemes for automation, Mail.app integration (emails to tasks), limited integrations intentionally to maintain simplicity.

Explore further

Todoist vs Things 3 · Best to-do apps for Mac · Best iPad to-do apps · Best iPhone notes apps

Best for Casual Tasks: Structured

Structured is a great daily planner if you're looking for a lightweight mobile app for casual use. It's ideal for organizing tasks around the home, planning for the weekend, or managing a work week. Structured uses a timeline layout, so you can easily see your day at a glance, including recurring tasks like routines.

Many users love its visual design, making it popular with those who prefer aesthetic applications. It also has an AI feature that lets you speak to it to organize your day.

Structured has improved significantly and is now available for iOS, Android, and Mac. This has to be one of the best visual routine planner apps on the market.

Best for

Casual users managing home life and personal routines. Visual thinkers who want timeline views of their day. Mobile-first users on iOS and Android. People who prefer voice input and AI task organization for daily structure.

Not ideal if

You need complex work-based task management with projects. Team collaboration and task sharing are important. Desktop is your primary platform (though Mac app now exists). Advanced features like integrations or automation matter to you.

Real-world example

A stay-at-home parent uses Structured to plan daily routines. Morning routine tasks (breakfast, school drop-off, workout) repeat automatically with time slots. Voice AI captures grocery shopping and errands throughout the day. The visual timeline shows when tasks fit around kid pickup times. Weekend planning uses the same routine templates.

Team fit

Individuals only. No collaboration features. Perfect for personal productivity, household management, and daily routine tracking. Not designed for teams or shared task management.

Pricing friction

Free version exists with limitations. Premium pricing is affordable (typically a few dollars per month). The beautiful design and ease of use justify the cost for routine-focused users. Much cheaper than productivity apps targeting professionals.

Pros

Cons

Integrations that matter

Calendar sync (shows appointments on timeline), voice AI for task capture, recurring routine templates, iOS and Android widgets, cross-platform sync (iOS, Android, Mac), minimal third-party integrations since it's designed to be simple.

Explore further

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Best for Planning: Routine

Routine is a minimal, planner-style application that helps you manage tasks. It also allows you to handle calendar events and notes all in one place. Many people like Routine for the clean design and the simple nature it offers. It connects with iCloud, Outlook and Google Calendar to allow you to connect up events and begin time blocking them.

Many people like how you can access it on other devices and capture quickly. From our tests, it just works well for adding tasks and organizing them into a week calendar view.

Routine serves as a nice Things 3 alternative with a free plan option.

Best for

Lovers of minimal design who want tasks, calendar, and notes combined. Desktop users who value quick capture across devices. People who like weekly calendar views for planning ahead. Those seeking a Things 3 alternative with a free plan and cross-platform support.

Not ideal if

Mobile performance matters since iOS and Android apps are reportedly slower. You need extensive features beyond basic task and calendar management. Team collaboration is important. You prefer specialized apps for each function over all-in-one tools.

Real-world example

A consultant uses Routine to plan their week. Google Calendar events sync in, showing client meetings. Tasks for deliverables get time-blocked around meetings. Meeting agendas live as notes linked to calendar events. Quick capture on desktop makes it easy to add tasks during calls without switching apps.

Team fit

Individual users only. No collaboration features. Works best for solo professionals, freelancers, and consultants managing their own schedules and tasks. Not designed for team coordination.

Pricing friction

Free plan available, which makes it accessible for trying. Premium pricing unlocks additional features at reasonable cost. The free tier is more generous than Things 3's paid-only model, making it a good alternative for budget-conscious users.

Pros

Cons

Integrations that matter

Google Calendar, iCloud Calendar, and Outlook Calendar (event sync), cross-device sync (desktop, iOS, Android), quick capture shortcuts, basic note-taking alongside tasks, time-blocking features, minimal third-party integrations beyond calendar services.

Explore further

Routine alternatives · Best daily planner apps · Best calendar apps · Best time-blocking apps

Best for E2E Security: Lunatask

Lunatask is a secure to-do list application that helps you manage tasks with end-to-end encryption. In addition to task management, it also includes note-taking and journaling features, making it versatile for users who like to combine productivity tools.

Known for its speed, functionality, and well-designed interface, Lunatask has become a popular choice among budget-conscious users who still want reliability. Very popular for ADHD task management too.

For those seeking a balanced tool that handles tasks, notes, and journaling in one place with strong privacy, Lunatask is an excellent option.

Best for

Security-conscious individuals who want end-to-end encrypted tasks and notes. People with ADHD who benefit from combined task management and journaling. Users who want tasks, notes, journal, and light habit tracking in one app. Budget-conscious users seeking reliability without high subscription costs.

Not ideal if

You tend to forget passwords since E2E encryption means lost passwords equal lost data. Team collaboration is needed. You want extensive integrations with other tools. Cloud sync is preferred over local-first encrypted storage.

Real-world example

A privacy-focused freelancer uses Lunatask for all personal productivity. Tasks live alongside project notes, all encrypted locally. Daily journaling helps with ADHD reflection and planning. Habit tracking monitors exercise and sleep without data leaving their device. Even if their laptop is stolen, the data remains encrypted and inaccessible.

Team fit

Strictly individual use. No sharing or collaboration features, which is intentional for privacy. Perfect for solo professionals, students, and anyone prioritizing data ownership and security over team features.

Pricing friction

Affordable pricing compared to premium task apps. Offers good value for the feature set (tasks, notes, journal, habits, all encrypted). Budget-friendly option for users who want privacy without paying Akiflow or Motion prices.

Pros

Cons

Integrations that matter

Minimal integrations by design to maintain privacy and encryption. Local file storage with encryption, backup options for encrypted data, cross-platform sync with E2E encryption, no third-party integrations that would compromise security, Markdown support for notes.

Explore further

Best ADHD calendar apps · Best ADHD planner apps · Best journal apps · Best habit trackers

Best Free for Microsoft 365 Users

Microsoft To-Do is Microsoft's free task app, woven into the Microsoft 365 ecosystem with deep Outlook task sync and a clean Windows experience. The natural pick if you live in Outlook and Teams all day.

What makes it more useful than it first looks: sharing. If you're already on a Microsoft 365 Family plan, you can share lists with everyone on the plan, which makes it a low-friction option for households already paying for Microsoft. The interface isn't the prettiest task app on this list, but it's quick, free, reliable, and tightly tied into the rest of the Microsoft stack. For Microsoft lovers and educators on an Edu license, it's hard to argue with.

Best for

Microsoft 365 users, Windows-first workflows, students and educators with Edu licenses, families sharing tasks on a Microsoft Family plan, and anyone who wants a free task app with native Outlook task sync.

Pricing

Completely free with any Microsoft account. No paid tier.

Pros

Cons

Explore further

Todoist vs Microsoft To-Do · Motion vs Microsoft To-Do

Best Wunderlist Successor: Zenkit To-Do

Zenkit To-Do is a really nice, simple all-rounder. It picks up where Wunderlist left off with a near-identical layout, smart lists, reminders, and shared lists, but it goes a bit further than most free task apps with the kind of customization they usually skip: list colours, smart filters, multiple view options, and flexible sorting.

The other reason to look at it is the wider Zenkit ecosystem. Zenkit To-Do plugs straight into Zenkit's other tools like databases, projects, and mind maps, so a simple checklist can grow into something more structured later without switching apps. A comfortable home for anyone who didn't move to Superlist, and a quietly capable one if you ever want more.

Best for

Former Wunderlist users, casual list-keepers, and small teams who want a free shared-list option without learning a new mental model.

Pricing

Free plan available; Plus tier around $4/mo.

Pros

Cons

Explore further

Wunderlist alternatives · Best shared to-do apps

Best for Solo Focus: Blitzit

Blitzit is a focused, solo to-do list app with built-in timers, designed to help you actually start tasks rather than just collect them. You line up what you're working on, hit start, and a timer keeps you moving through the day one task at a time.

It's quietly become a favourite in the ADHD space, where the start-the-timer-and-go loop helps with task initiation and momentum. This isn't a shared family planner: it's built for one person getting their own work done, with focus and timing at the centre.

Worth knowing: Blitzit is one of the apps offering a lifetime deal, so you can pay once instead of subscribing, which is part of why it's picked up such a loyal following.

Best for

Solo users who struggle to start tasks, people with ADHD who benefit from timers and momentum, and anyone who'd rather pay once than subscribe.

Pricing

Free plan available, with a one-off lifetime option that skips the subscription entirely.

Pros

Cons

Explore further

Best ADHD planner apps · Best ADHD focus apps · Best pomodoro timers

Best Apple Reminders Alternative: Finalist

Finalist is probably the best Apple Reminders alternative going. If you've lived in Apple Reminders for years and want a small step up without jumping to something heavy, this is the natural move. It pairs a clean calendar with reminders and plugs directly into the Apple ecosystem, so your tasks and schedule sit side by side.

It won't get anywhere near the power of Motion, Akiflow, or Todoist, and it isn't trying to. What it gives you is a good calendar-and-reminders combination that's lightweight, quick to learn, and tidy enough to actually use every day.

Best for

Apple users wanting a small upgrade from Apple Reminders, people who want calendar and reminders together in one light app, and anyone put off by feature-heavy task managers.

Pricing

Free plan available with optional paid tiers.

Pros

Cons

Explore further

Best calendar apps · Best daily checklist apps

Best Visual Flowchart: Taskheat

Taskheat is the most distinctive app on this list. It's a flowchart-oriented task manager: tasks are nodes, dependencies are arrows, and the graph reshapes itself as you complete or block work, surfacing what's actually unblocked next. Niche, but powerful if your work has a real shape to it.

It comes from Eyen, the team behind the Subjects app, and it's part of the Setapp subscription, so if you already pay for Setapp you can use it at no extra cost.

Best for

Visual thinkers, project planners with chained dependencies, and anyone who finds flat to-do lists hide the real shape of their work.

Pricing

One-time purchase on Mac and iOS, or included free if you already subscribe to Setapp.

Pros

Cons

Explore further

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Best Mobile-First To-Do: Any.do

Any.do is one of the longest-running task apps with strong cross-platform support, a built-in calendar, reminders, and family sharing. It punches above its weight on iOS and Android, where it's quietly become one of the most-used mobile task apps out there.

The pull is simplicity: capture, list, schedule, done. It works for personal life (groceries, errands, household coordination) but holds up for light work use too. It's arguably the best mobile-first to-do app that's also properly cross-platform, which makes it an easy starting point if your phone is where you actually manage your tasks.

Best for

Mobile-first users on iOS and Android, families sharing lists, anyone watching their software budget, and people who want a clean cross-platform experience with calendar bundled in.

Pricing

Free plan available; Premium starts at $4.99/month.

Pros

Cons

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Best Free for Google Users: Google Tasks

Google Tasks is Google's stripped-back task app, embedded directly in Gmail and Google Calendar. It does the basics and nothing else, which is exactly the point if you live inside Google's ecosystem.

The two underrated bits worth knowing: you can capture Gmail emails straight into Google Tasks as actionable items, which kills the email-to-task copy-paste shuffle, and a Kanban view landed more recently for users who want to see the day at a glance rather than a flat list. Both close the gap with paid apps just enough that for a free tool baked into Workspace, it's hard to argue with for everyday use.

Best for

Google Workspace users, Gmail-heavy workflows, students, and anyone who wants a free task app with zero learning curve and zero subscription.

Pricing

Completely free with any Google account.

Pros

Cons

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