10 Best Todoist Alternatives for 2024

Many people might not get on with Todoist, but good news, there are plenty of other replacements. Whether you're looking for more advanced features, more project management or even something more simple, let's help find the Todoist alternative for you.

Are you hunting for a Todoist alternative?

Todoist might not have left the best impression on you, leading you to explore alternatives.

While Todoist is one of the most popular apps on the to-do list, it may lack certain features for effective task management. Perhaps you weren’t impressed with the direction Todoist was taking with its feature development, or you didn’t find the recent calendar updates helpful for your task management.

This might have led you to consider exploring a Todoist alternative.

For instance, if you’re a busy professional seeking a more powerful tool to consolidate and manage your daily tasks efficiently, Todoist might not meet all your needs. On the other hand, if you're searching for a more straightforward solution to plan and maintain your garden, you might prefer something more straightforward with fewer features.

Recognizing users' diverse needs, we've compiled a list of Todoist alternatives that cater to a wide range of requirements.

This list includes robust tools for advanced task management and more straightforward options for users who prefer minimalistic features. Whether you’re looking for a powerful tool to maximize productivity or an essential app to streamline your tasks, this list has you covered, offering something for every preference and need.

List of Todoist Alternatives

Here are all the best Todoist alternatives and what they are best for:

1. TickTick

Best Like for Like Alternative Todoist

TickTick is a popular to-do list application that resembles Todoist in many ways.

Both apps allow you to plan tasks and manage your calendar in one place, offering similar features like smart date parsing, reminders, recurring tasks, and advanced folder functionality. TickTick has long included calendar capabilities, allowing you to view your schedule in lists, month, day, 3-day, and week views. It can connect with popular apps like local calendars and Google Calendar.

TickTick offers Kanban-style task management on a desktop, similar to Todoist, enhancing task organization.

However, TickTick goes beyond Todoist with features such as voice input, a focus Pomodoro timer, white noise, and habit tracking—features not available in Todoist. The user experience in TickTick resembles Todoist, particularly with shared lists, task assignments, and basic activity tracking within lists.

Premium features in TickTick unlock more advanced calendar functionalities, customized filtering, and task progression analytics, areas where Todoist is less comprehensive.

Should I choose TickTick?

Overall, these two applications are quite similar, even in pricing. While Todoist is slightly more expensive, TickTick offers a more affordable option with additional features, though with potentially lower build quality. TickTick has millions of downloads and is a strong contender if you want to consolidate tools like a focus timer and habit tracker in one app.

Additionally, TickTick has long supported Google Calendar integration, a recently introduced feature in Todoist. For a like-for-like alternative with a lower price and a few extra features, TickTick is a compelling choice.

What is TickTick App?

TickTick is a task management app designed for individuals. It also has boards, a calendar, timers, an Eisenhower matrix, and a habit-tracking system.

It uses iOS, Android, macOS, web, and Windows for task management.

How much does TickTick cost per month?

TickTick has only two pricing options to consider for users:

Is TickTick free?

TickTick is free to use with limits.

2. Things 3

Best Minimal Todoist Alternative

Things 3 is one of the most well-crafted alternatives to Todoist, particularly if you're an Apple user. It offers a powerful way to manage tasks across various views but is limited to the Apple ecosystem, including Mac, iOS, and Apple Watch. This means that if you rely on Android, Windows, or web-based platforms, Things 3 might not be an option for you.

Is Things 3 a good Todoist replacement?

One of the standout features of Things 3 is its speedy and responsive native app experience. Unlike Todoist, which has built a solid but non-native app, Things 3 feels snappier due to its deep integration with Apple devices. It’s been on the market for many years, establishing itself as a solid alternative to Todoist.

It offers basic functionalities like adding tasks for today, planning for upcoming tasks, and organizing them into lists.

Things 3 excels in some areas where Todoist might fall short, particularly in its ability to create and manage regions and projects. While you can create projects in Todoist, Things 3 offers more depth in project management. You can add descriptions, track progress, use labels to filter tasks and break down projects with section markers. This makes it easier to organize and complete projects effectively. You can also categorize your life into areas like family, work, and hobbies, providing a more structured way to manage your tasks.

Things 3 includes unique features such as the "Anytime" and "Someday" lists, which help you manage tasks that aren’t urgent but might be important later. The "This Evening" section within the Today view is handy for quickly accessing tasks you plan to tackle after work.

Additionally, Things 3 allows you to connect your local calendar, and it offers an impressive Apple Watch app and a Vision Pro experience, which could become more significant in the future.

Task capture is quick and efficient, aided by Things Cloud, which keeps everything organized. Despite being a one-time purchase, Things 3 continues to receive regular updates and offers extensive shortcut functionality. The Things 3 URL scheme allows for advanced automation, making it a flexible tool for power users. However, its minimalist design and lack of a subscription model appeal to those on a budget.

Should I choose Things 3?

If you're seeking more advanced features like task sharing, Kanban boards, and extended calendar views with Google Calendar integration, Todoist or other alternatives might be more suitable. However, for Apple users who prioritize speed, simplicity, and a polished user experience, Things 3 is an excellent choice.

What is Things 3?

Things 3 is an iOS, macOS, and iPad task management app famous for its speed and functionality. Many people use it to manage their tasks on Apple devices. It allows you to manage tasks, calendars (via Apple Calendar), and personal projects.

Cultured Code, a German-based development company, developed it. Things 3 has a one-off pricing and no subscription.

How much does Things 3 cost?

Things 3 is a one-off cost for download and unlimited use:

Is Things 3 free?

There is no free plan on Things 3 but a 14-day free trial.

Things 3 Pros

• Fast and reliable
• Works well with iOS
• Comes with Things Cloud sync
• One-off payment versus subscription
• Comes with calendar and personal projects

Things 3 Cons

• Less development cycles

3. Superlist

Best for Task Collaboration

Superlist is the new kid on the block in task management.

Well, not so much anymore. It's been out for some time now.

Much like Todoist, it's available on various platforms like macOS, web, iOS, and Android to help you manage your tasks. Superlist wants to be the task management system for managing your workload individually and as a team. The concept is slightly different from Todoist because what it does is it manages your tasks and brings your notes together in one location, as well as integrations and AI abilities.

Is Superlist better than Todoist?

In comparison with Todoist, some of the features are quite similar. For example, like the inbox ability for capturing tasks, lists for sharing with other people, and the ability to break down your personal area to your task area. And even to the AI features like Make, which is what they call their AI assistant, allowing you to use generative AI functions like breaking down tasks is very similar to Todoist. Now, largely, you can use this offline and do some of the regular functionality like reminders and have a private and secure network. But there are some differences to Todoist, like the notes ability. For example, if you create a project or a list, you can start organizing it like a note. So, for example, you can add headers, add descriptions, break the note down into sections, add images, and multimedia as you like.

This is really helpful if you're in a team because it facilitates more collaborative ideas and task extraction, and it is really helpful if you're helping to plan your work.

But it's not a very useful feature if you don't find that helpful with their task management. However, there are abilities with integrated apps. For example, right now, you can connect Google Calendar and Notion, and the GitHub extension will allow you to bring in tasks from other applications, a little bit like task consolidation, to bring them into one place. And more apps are on the horizon, which is pretty interesting.

Now, largely, Superlist do a good job of helping you break down your personal and work-based tasks. The pricing is really attractive, too, with unlimited tasks and reminders, as well as some of the other features like task forwarding into integrated Gmail, Google Calendar, and Microsoft To Do. But if you're looking at Superlist, you want a more collaborative task management system that opens up to other applications for shared lists and collaboration with other people.

Should I get Superlist as a Todoist alternative?

This is where we typically recommend Superlist. However, as a Todoist alternative, it isn't as stable and well-built as Todoist. They have crushed a lot of the bugs since the launch that happened a few months ago, and it's something that they're constantly working on. But in our opinion, from what we've seen from previous launches and stability.

What is Superlist?

Superlist is a collaborative to-do list application for individuals and teams to manage lists and tasks. They can be captured and organised into your daily to-do list. Superlist works on iOS, Android, web, and macOS.

How much does Superlist cost per month?

Superlist has a free plan and a paid pricing scheme for individuals & teams:

Is Superlist free?

Superlist is free to use but comes with limits.

Recommendation

Sorted 3

Sorted 3

Sorted 3 manages your tasks and time efficiently using a timeline like to-do list.

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What is Sorted 3 app?

Sorted 3 is a to-do list app that allows you to manage your tasks on the go and auto-re-schedule tasks by moving them forward or backward handy for lifestyle changes. Sorted 3 is available on iOS and macOS.

Is Sorted 3 better than Todoist?

Sorted 3 is an alternative to-do list app if you're looking for something simple and easy to use. The application is priced as a one-time purchase, which makes it appealing to those who prefer not to deal with subscription-based models.

Sorted 3 allows you to add tasks and organize them into a timeline for the week ahead. Its simplicity is one of its biggest draws, as it helps users plan their weekly tasks without getting bogged down in too much detail.

One of the standout features of Sorted 3 is its ability to handle unexpected changes in your schedule. For instance, if an emergency or a meeting disrupts your day, the app’s premium "auto-schedule" feature lets you automatically reschedule affected tasks. This feature is handy for people who frequently need to adapt their schedules and routines on the fly.

The app also supports recurring tasks, making it easier to manage ongoing responsibilities. Its straightforward design and powerful functionality for day-to-day organization attract many users to Sorted 3.

How Much Does Sorted 3 Cost per month?

Sorted 3 is free to use, and there are premium pricing:

Is Sorted 3 free?

Yes, you can use it for free.

Recommendation

Trello

Trello

Use boards, timelines, calendar and more to plan and manage projects with your team.

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What is Trello?

Trello is project management software for a wide range of uses. Individuals can use it to manage their schedules or teams that want to collaborate across Kanban boards, tables, and calendars on a marketing campaign.

Is Trello better than Todoist?

Trello is project management software that many people use for individual task management to help plan and coordinate tasks ahead. The Kanban views in Trello, similar to those in Todoist, make organizing tasks visually using cards easy, which many users find effective. In addition to the Kanban view, Trello offers other views to enhance task management, though the basic experience effectively covers most needs.

Trello is known for being very user-friendly, making it easy to learn and implement, even when collaborating with team members. Sharing boards and collaborating with others is straightforward, requiring little to no training. This simplicity can be a significant advantage over Todoist, which some users may find less intuitive.

Trello is also well-suited for those who want to start collaborating and assigning tasks to others, as it provides a solid framework for team growth. This makes it a good choice if you want to expand your team eventually.

How much does Trello cost per month?

Trello is free but charges for more features & functions:

Is Trello free?

Trello can be used for free with unlimited cards and 10 boards.

Recommendation

Akiflow

Akiflow

Akiflow is a daily planner app for busy professionals for task & calendar management.

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Quick Facts

• A daily planner app for busy professionals.
• Popular with freelancers, business owners & individuals.
• People use Akiflow to help plan their week and tasks.

What is Akiflow?

Akiflow is task management software combining tasks, calendars, and task consolidation by bringing tasks from apps like ClickUp, Notion, and Gmail. It is available on macOS, Windows, iOS, and Android. Akiflow is also known as a daily planner application.

Akiflow is used by freelancers, busy professionals, and those who want more than task management apps. It is well-known for managing tasks and calendars in one and comes in a similar market to apps like Motion & Sunsama.

Is Akiflow better than Todoist?

Akiflow is a solid alternative to Todoist, offering many features that users appreciate, such as managing your calendar and tasks in one place. It also includes guided planning features similar to those found in apps like Sunsama, which help you plan your week around key focuses and end your day constructively. However, Akiflow is specifically designed for busy professionals who need a more robust tool to holistically manage and prioritize their tasks for the week ahead.

While Akiflow doesn't have artificial intelligence features, it does excel in planning and scheduling, including the ability to share availability and scheduling links with others—an aspect many users find valuable. Although it lacks advanced project management capabilities, it does support team schedule sharing, making it useful for coordinating with external parties or colleagues.

One of Akiflow's standout features is task consolidation, which allows you to bring in tasks from various applications like Todoist, Notion, Gmail, and more.

This feature is particularly beneficial for professionals who want to minimize context switching between different apps, a common challenge in task management. By centralizing tasks from multiple sources, Akiflow helps streamline your workflow.

Should I use Akiflow over Todoist?

Overall, Akiflow is an excellent choice if you're a busy professional looking for a comprehensive tool to manage your task list and incoming tasks, especially if you have a budget that accommodates more expensive solutions.

How much does Akiflow cost per month?

Akiflow costs $19 monthly, with a free seven-day trial if billed annually.

Is Akiflow free?

Akiflow comes with a 7-day free trial and no free pricing plan.

Recommendation

Sunsama

Sunsama

Sunsama is a daily planner app that wants you to be more mindful about your work.

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Quick Facts

• Sunsama is a mindful daily planner app focused on work-life balance.
• It works by allowing you to plan your calendar and tasks in one place.

Is Sunsama better than Todoist?

Sunsama is a solid alternative to Todoist if you're looking for a more in-depth task management solution. The application integrates task planning with your calendar—a feature recently added to Todoist—but Sunsama enhances this with more effective tools for weekly planning, setting objectives, and guided planning. This approach helps you prioritize tasks and focus on what's most important.

What sets Sunsama apart is its emphasis on mindful planning and work-life balance, offering a different perspective than many other apps on the market. While Sunsama is user-friendly, it comes with a higher price tag than Todoist, an important factor to consider when evaluating task management tools.

The app's weekly objectives feature is particularly valuable, allowing you to take a step back and plan your week with a broader perspective. This helps you focus on holistic goals rather than just individual tasks, a feature that Todoist doesn't emphasize as much. Sunsama also includes focus modes and timers, useful for concentrating on specific tasks and creating a well-structured plan for your week.

However, while Sunsama offers a premium user experience, it does have some limitations. The app's iOS and Android versions aren't as robust, making it more suited for desktop use. Additionally, it lacks some of the Kanban-style task management features that other applications provide more effectively. Despite these drawbacks, Sunsama is an excellent choice if you need a more comprehensive tool for managing your tasks and maintaining a balanced approach to work and life.

What is Sunsama?

Sunsama is a daily planner app that lets you organize your week ahead with tasks from other apps and calendar events from popular tools like Google Calendar.

It is available on desktop (macOS, Windows), iOS, and Android. It is very popular with busy professionals who want to manage their time with work-life balance as a focus.

Recommendation

Motion

Motion

Motion is an AI-focused planner app designed for tasks, calendar events & meetings.

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What is Motion App?

Motion is an AI-powered to-do list app for busy professionals.

Motion allows you to manage your tasks and calendar and has project management abilities for small teams. It is available on iOS, Android, macOS, Windows, and the web. Many use Motion to auto-reschedule their tasks to reduce overwhelm.

Motion connects calendar management with Google Calendar (personal and work), Outlook Calendar, and iCloud Calendar, allowing you to see what's ahead for meetings alongside your tasks in real-time.

Is Motion better than Todoist?

Motion is a well-known alternative to Todoist, focusing primarily on organizing tasks using AI. It allows you to auto-schedule tasks and add various attributes to each task, such as deadlines, task chunking, due dates, and more.

These features enhance the effectiveness of Motion's AI algorithm, which aims to reduce the time and effort spent on productivity administration—something that can be a significant drain on time and resources for busy professionals.

Motion is a powerful tool, but its monthly price tag is about three to four times that of Todoist. Despite its expense, Motion offers comprehensive features, including calendar integration with Outlook, iCloud, and Google, as well as project management views like Gantt, Kanban, and Table.

It also includes the ability to share external book links and a range of minor features you won't find in Todoist.

Think of Motion as a more comprehensive alternative to Todoist, leveraging AI to help you manage and coordinate your tasks more effectively. However, the higher cost is a significant factor when considering this application.

Recommendation

Microsoft To-Do

Microsoft To-Do

Microsoft To-Do is a to-do list application that can be used to manage lists & tasks.

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What is Microsoft To-Do?

Microsoft builds Microsoft To-Do as a task management app for Microsoft 365. It is a free to-do list app that many people use to manage tasks and share with others; notable features include "My Day" and project lists.

Microsoft To-Do used to be Wunderlist. In 2017, Wunderlist was acquired and turned into Microsoft To-Do, which offers this as a free app. It is available on iOS, Android, web, Windows & macOS.

Is Microsoft To-Do better than Todoist?

Microsoft To-Do is a free alternative to Todoist and an upgraded version of the Wunderlist experience, which was launched in 2017. The application is easy to use and offers features like sharing lists, but it doesn't go much beyond basic list and task management. One unique feature is My Day, which provides task suggestions based on the projects you're working on. However, the app lacks many of the advanced features you might expect from Todoist.

We would recommend Microsoft To-Do primarily if you're looking to simplify your task management, reduce costs, and stay within the Microsoft ecosystem. It's ideal for users who want a more straightforward tool without the complexity of advanced features. The app also includes a Microsoft Outlook extension, allowing you to save tasks directly from your Outlook account—an important feature if you're already using Microsoft Outlook.

Overall, Microsoft To-Do is simple, easy to use, and may feel like a downgrade from Todoist. However, this simplicity might be exactly what you're looking for.

Recommendation

Any.DO

Any.do

Any.do is a planning like to-do list application for personal, family & teams.

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What is Any.Do?

Any.do is a simple yet powerful task management app individuals and teams use to organize tasks better and plan their week. It has a popular mobile app for Android and iOS.

Is Any.do better than Todoist?

Any.do is an interesting alternative to Todoist, boasting a user base of over 40 million people worldwide. The app is well-known for its reliable Android and iOS applications, which allow you to balance your calendar, manage tasks, and use a daily planner—all within one experience. It offers powerful features like reminders, widgets, and even a unique WhatsApp extension that lets you set reminders and create tasks directly from WhatsApp, which is a standout feature.

Any.do is simple and easy to use, making it a great choice for individuals. It’s also effective for visually organizing tasks and creating boards that can be shared with family members, as well as for team collaboration. The app supports various views, including Kanban, Calendar, and Table Views, which provide more detail when assigning tasks within a team.

However, the overall experience with Any.do might not be as polished or functional as Todoist, especially when compared directly. Despite this, Any.do offers attractive pricing, with its premium version available for $4.99 per month, which is quite reasonable and includes recently added AI-powered features. For teams, Any.do is slightly cheaper than Todoist, with a price of $6 per user per month, making it an affordable option for those seeking robust task management tools.