16 Best Todoist Alternatives for 2026: Reviewed

Why consider Todoist alternatives?

Todoist is one of the most popular to-do list apps around, but it's not the right fit for everyone. Three reasons keep coming up when people switch to something else.

Why people switch from Todoist

The right Todoist alternative depends on which of these three is the biggest dealbreaker. Each reason breaks down differently below.

From AI calendar to full AI agent

Motion started life as an AI calendar app that auto-scheduled your day. It's evolved into something bigger: an AI agent that runs projects, manages meetings, takes notes, and assigns work, all with full context of your tasks, calendar, and team. Where Todoist hands you a clean list and leaves the planning to you, Motion tries to be the whole operating system around the work itself.

How the agent shows up day-to-day

The pitch is simple. You feed Motion your tasks, projects, and meetings, and it figures out when each thing actually happens. The agent reads meeting notes, picks up action items, drafts follow-ups, and slots new work into your week without you nudging it. It's less "here's a tidy inbox" and more "here's a week that's already planned for you."

Why 5-25 person teams pick it over Todoist

For agencies and teams in the 5-25 person range, this is where the gap with Todoist gets wide. Motion's project management is on a different level: real dependencies, deadline-aware scheduling, per-person capacity views, automatic load balancing when someone gets buried. Todoist's project view is a flat task list with sections. Motion looks like a proper project management tool with an AI assistant wired through it. For agencies specifically, it's worth comparing against project management software for creative agencies.

The price tradeoff

Motion's team plans start around $19 per user per month, with the agent tier pushing higher. Todoist Pro is $4 per person. For a 10-person agency that's roughly $2,300/year vs $480/year. Not a small difference. You're paying for the AI doing actual work, so if your team just needs a shared task list, Motion is overkill and Todoist wins on cost alone.

Try it for two weeks

The aggressive auto-scheduling takes getting used to. Motion moves things around when your day shifts, which feels great if you hate planning your own week and frustrating if you want manual control over every block. Two weeks of using it is usually enough to know if the AI clicks for you or doesn't. If it doesn't, our full Motion alternatives roundup covers the next-best options, and the Motion vs Todoist breakdown goes deeper on the side-by-side.

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The orchestration layer for task chaos

Akiflow isn't really a task manager in the usual sense. It's an orchestration layer that sits on top of every task tool you already use. Most people's tasks don't live in one place: ClickUp for team work, Todoist for personal and family life, GitHub for engineering, Gmail for email-driven follow-ups. Akiflow pulls all of it into one time-blocked calendar so you can plan an actual day instead of jumping between five apps to figure out what to do next.

How it pulls everything into one calendar view

Connect Gmail, Slack, Asana, Trello, ClickUp, Linear, GitHub, Notion, Todoist, and 30+ other tools, then drag tasks from any of them into your day. The interface is keyboard-first: type "tomorrow 9am for 30 minutes" and you've scheduled a focused block. Tasks remain editable in their source app, so you're not migrating data, you're conducting it.

AI chat and the meeting scheduler

Akiflow now includes an AI assistant you can chat with about your tasks: ask it to reshuffle the rest of your week around a new commitment, summarise what you have on tomorrow, or suggest where to fit a 90-minute focus block. The built-in meeting scheduler also handles availability and link sharing without sending you back to Calendly. These aren't bolt-ons, they make the orchestration framing feel complete.

Where it sits next to Todoist

Akiflow doesn't replace Todoist, it runs alongside it. If you love Todoist's quick capture and natural language but lack a calendar layer, Akiflow adds the time-blocking and workload view without forcing you to switch. For people who use multiple task tools at once, it's probably the best place to centralise your day. If you want to compare it against similar tools, our Akiflow alternatives roundup covers the rest, and the full Akiflow vs Todoist comparison goes deeper on the workflow tradeoffs.

Pricing and the learning curve

The price is around $19 per user per month, roughly 5x Todoist Pro. The keyboard-first workflow takes a week or two to feel natural, and there's a real learning curve compared to Todoist's "open the app and start typing" simplicity. Worth it if you're already juggling more than one task tool. Probably not if Todoist alone covers your work.

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The most beautifully made task manager on Apple

Things 3 is the closest tool on this list to Todoist in terms of how manual it is. There's no AI scheduling, no calendar that plans your week for you, no orchestration layer over other apps. It's just a task manager, but the most beautifully made one available, and only on Apple devices: Mac, iPhone, iPad, and Apple Watch. For people who want a calm, opinionated daily flow without AI doing things on their behalf, Things 3 is hard to beat.

Areas vs Todoist projects

The signature feature is Areas. Where Todoist gives you projects (Work, Home, Errands), Things gives you Areas (Health, Career, Family) with a more goal-focused frame: each Area can hold projects with deadlines, outcomes, and headings inside them. The mental model leans toward life domains and outcomes rather than just task lists. It rewards a more reflective workflow, which is part of why it's stuck with so many long-term users.

Why people like Tiago Forte stick with it

Tiago Forte (the Building a Second Brain author) has talked publicly about using Things 3 to manage his workload, and he's not the only well-known knowledge worker who has stayed loyal to it. It's a regular pick in our GTD task management apps roundup for the same reasons. The app attracts people who think in projects-with-outcomes rather than tasks-to-tick. The Magic Plus button for quick capture, the Today and Upcoming views, and the keyboard navigation on macOS make daily use feel calmer than Todoist's denser interface.

How Todoist's milestones compare

Todoist has been catching up. The newer milestone feature in Todoist gets closer to the goal-focused thinking Things has had for years, letting you set a target date and outcome on a project. It's a real step forward, but it still feels added on top of the existing list-first model rather than baked in. For people who already think in outcomes, Things 3 still does this more naturally.

The Apple-only catch and pricing

There's no Windows, Android, or web version. If anyone on your team or in your household isn't on Apple, Things 3 is a non-starter. Pricing is one-time rather than subscription: $50 on Mac, $10 on iPhone, $20 on iPad. That's $80+ upfront across devices, but no monthly bill ever. The lack of cross-platform sync and team collaboration are the real tradeoffs against Todoist, not the price. For a deeper side-by-side, our Todoist vs Things 3 comparison covers it.

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Built for people who keep burning out

Sunsama is the most thoughtful daily planner on this list. It pulls tasks from Todoist, Asana, Trello, ClickUp, Gmail, and other apps, then walks you through a calm daily ritual: pick what you'll do today, time-box each item, review at the end of the day. The pitch overlaps with Akiflow, but Sunsama leans much harder into slow productivity and mindfulness rather than maximum throughput. If you regularly burn out from overcommitting, this one earns a serious look.

The capacity-aware planning angle

Sunsama's quietly unique feature is capacity awareness. As you plan your day it adds up your time-blocks against your available hours and warns you when you've overcommitted, before you've even started. None of the other tools on this list really do this well. Todoist happily lets you schedule 14 tasks for tomorrow and discover you'll never hit them. Sunsama tells you up front. It's a small thing that changes how you plan.

The journal and daily reflection layer

The end-of-day shutdown ritual prompts you to reflect: what got done, what didn't, what to move forward. Over time this builds a journal of your work that's actually useful when planning the next week or quarter. There's nothing similar in Todoist, where finishing your day means closing the app. For people invested in their own working rhythm, this layer is what justifies switching.

AI for the admin grind

Sunsama has added AI that handles the chore work of task management: drafting summaries, breaking large tasks into smaller ones, suggesting time estimates, and processing email-to-task. It's not the headline feature like in Motion, but it removes friction from the bits of planning that feel like admin rather than thinking.

Is the price worth it

Pricing is $20/month, ~5x Todoist Pro. That's a real ask. The case for paying it: if you treat productivity tooling as an investment in your health rather than just a list-keeper, Sunsama is one of the few tools that pays back. The case against: if you want fast capture and minimal friction, the deliberate ritual will feel slow. For more options in this space, the Sunsama alternatives roundup has the rest, and the Sunsama vs Todoist breakdown covers the swap in detail.

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An Atlassian workspace, not just a Kanban board

Trello is part of the Atlassian family alongside Jira, Confluence, and Bitbucket, and that matters more than people realise. You're not just buying a Kanban tool, you're plugging into a wider workspace your team can grow into. For groups already using Jira or Confluence, Trello slots in cleanly in a way Todoist never can.

Built for visual thinkers

The card-and-column format is a different mental model from Todoist's lists. Add stickers, cover images, custom backgrounds, voting, and emoji reactions, and Trello starts feeling more like a shared canvas than a task tracker. For teams full of designers, marketers, or people who think in pipelines rather than checklists, the format clicks straight away. Todoist's clean list never quite gets there for collaborative work.

Where it fits: teams up to ~20 people

Trello hits its sweet spot with teams of around 5-20 people running campaigns, sprints, or content calendars together. Boards stay readable at that scale, automations through Butler take the busywork away, and Power-Ups extend the board with calendars, time tracking, and integrations. Beyond 20 people, you usually graduate to Jira or to heavier project management software.

Where Todoist still wins

For personal task management, Trello falls flat. A card with 50 sub-todos becomes unreadable, and there's no equivalent to Todoist's natural language input or filters for slicing across projects. If you're managing your own day, Todoist is built for it. Trello is built for the team next to you, not for the person at the keyboard.

Pricing and the free tier

The free tier is honestly generous: unlimited cards on up to 10 boards per workspace. Standard is $5 per user per month, Premium is $10. Cheaper than ClickUp, more expensive than Todoist on a per-user basis. If your team needs visual collaboration and you're already in Atlassian's orbit, the maths works out fast.

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Tasks plus notes, no calendar

Superlist comes from the team behind Wunderlist, and it shows in the design. It's not a calendar app or a time-blocking tool, on purpose. The pitch is simpler: tasks and notes, in one clean app, with collaboration baked in. For people who keep bouncing between Todoist and a notes app to capture context alongside checklists, Superlist is the rare tool that does both without compromise.

Where it actually clicks: collaborative list-building

The strongest feature isn't the AI brain-dump or the rich notes, it's how naturally teams build lists together. Two or three people can edit the same list in real time, leave comments, mention each other, and watch progress live. Todoist's shared projects feel functional. Superlist's feel social, more like a Notion page that happens to be a checklist.

Free for households and tiny teams

Under 5 people, you can run both personal and team work for free, which makes Superlist a quiet bargain for couples, founders, and small shared to-do app use cases. Above 5, paid tiers start at $8 per user per month. The split-personality bit, where work life and personal life sit cleanly separated, is where it earns daily use.

Design that arguably beats Todoist

This is rare to say, but the interface is properly beautiful. Type, weight, motion, and white space are all considered. People who left Todoist because it started feeling cluttered tend to land here and stay. If craft of design matters as much as features, Superlist sits closer to Things 3 in feel, with collaboration on top.

Where it's still maturing

There's no proper calendar view yet. Recurring tasks aren't as flexible as Todoist's smart schedules. Natural language input doesn't go as deep. The app still has occasional polish gaps where Todoist's decade of maturity shows. Worth knowing before committing a big team project to it.

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The most direct swap on this list

TickTick is the closest tool here to Todoist in shape and feel. Smart date parsing, recurring tasks, projects, labels, filters: everything you use in Todoist has a near-identical counterpart in TickTick. If you tried Todoist and liked the model but resented the price, this is usually the first switch people make.

More features bundled in

Where TickTick pulls ahead is the bundle. Built-in calendar, habit tracker, pomodoro timer, Eisenhower matrix, sticky notes, voice input. None of these feel like afterthoughts; the calendar in particular handles two-way sync with Google and Outlook out of the box. Todoist needs a stack of separate apps to match.

Polish is where Todoist stays ahead

Here's the honest tradeoff. Todoist has fewer features, but the ones it ships feel more robust and better designed. TickTick can occasionally feel busy, sync sometimes lags, and the UI is denser. Todoist's natural language parser is still the gold standard. You're buying breadth at the cost of polish, and that's a real call to make.

The pricing math

Premium is around $35.99 per year, roughly $3 per month. Todoist Pro is $4 per month or $48 per year. Over a year, that's about $12 in your pocket plus the habit tracker, calendar, and pomodoro timer thrown in. For most personal users, the maths makes the case on its own.

Who actually switches

The classic switcher already loves Todoist's model but wants more for less. They don't mind a slightly busier interface in exchange for the calendar and habit tracker. Heavy team users tend to stay on Todoist or move to ClickUp because TickTick's collaboration is lighter. Solo and small-household users get the best deal here. Our full Todoist vs TickTick comparison is the most-read deep-dive we've done, and the TickTick alternatives page covers the next options if you bounce off it.

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A calmer cousin of Todoist

Any.do is the friendlier, cleaner relative of Todoist. The whole app is built around the basics: capture, schedule, remind, share. There's no labels-and-filters power-user track. It's stripped back by design, and that's exactly what makes it work for the audience that finds Todoist a bit too much.

Best for groceries, families, and home life

The grocery list is the standout. Items auto-sort into categories (produce, dairy, frozen) so the shopping flow makes sense in the aisle. Couples and households share lists in seconds. The Daily Planner walks you through the day each morning rather than dropping you into a wall of tasks. For home life, this is the most quietly competent app on the list and a strong shared to-do app for couples.

Some small-team features go further than Todoist

For tiny teams (think 2-5 people running a side project, household, or freelance setup), Any.do has neat workspace features Todoist doesn't bother with: shared lists with assignments, a built-in calendar view, and a moments timer. It's not built for full agencies, but for the tier between "just me" and "real team," it sits in a useful gap.

Made for minimalists

The interface is stupidly beautiful for fans of minimalist apps. White space, typography, motion all get the same care as Things 3, just with the cross-platform reach Things doesn't have. If you live on Android or Windows but want that Apple-quality calm, Any.do is one of the few apps that actually delivers it.

Pricing is slightly above Todoist

Premium runs $4.99 per month, roughly a dollar more than Todoist Pro. The free tier shows ads and recurring tasks need a paid plan. For groceries, family chores, and a minimalist daily flow, the slight premium is reasonable. For deep task management with labels and filters, you'd get more from Todoist or TickTick at the same price. The Any.do vs Todoist breakdown goes feature-by-feature.

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Not really a to-do app any more

ClickUp stopped being a to-do list app a long time ago. It's now a full work platform: tasks, docs, goals, time tracking, whiteboards, dashboards, automations, and AI agents that take work off your plate. Comparing it to Todoist is like comparing a kitchen to a chef's knife. They overlap on one feature and they're built for completely different jobs.

Customization deeper than anything else here

You can configure ClickUp into nearly any workflow: custom statuses, custom fields, custom views (list, board, Gantt, mind map, timeline, calendar). For teams that have outgrown rigid templates, the appeal is huge. It also means a real onboarding investment. Where Todoist is "open and start typing," ClickUp is "spend a week setting it up properly."

AI agents that do the work

The newer ClickUp angle is agents: AI you can configure to triage incoming tasks, summarise project status, draft updates for stakeholders, and assign work to the right person automatically. It's quietly changing the concept of what a task tool even is. The list is no longer just a list, it's a workflow with assistants attached. Todoist has nothing comparable on this side.

Built for teams that are scaling

ClickUp is at its best when a team is growing past the point where shared Todoist projects start feeling thin. Marketing pods, ops teams, and 10-50 person startups tend to land here as they scale. Personal users almost never need it. Our project management software guide covers the closest alternatives if ClickUp feels like too much, and the ClickUp alternatives page goes deeper on each.

The pricing and slowness tradeoff

$7 per user per month for unlimited features is fair given the surface area, but it adds up at team size. The other warning is performance: ClickUp can feel sluggish on older machines because each screen loads a lot. Both are real and worth weighing before a team migration away from Todoist.

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A team workspace, not a task list

monday.com is built from the ground up for teams to coordinate work visually across people, deadlines, and statuses. Status columns ("Working on it," "Done," "Stuck") drive the actual workflow rather than sitting as labels. Todoist is a personal task tool that scales down to small collaboration. monday is the opposite shape: a workspace that scales up to whole departments.

AI agents as team members

monday is leaning hard into AI agents that act like colleagues, not just assistants. They can pick up tasks, push status updates, draft replies, and own routine work end-to-end. The framing is "extra team members on the board," which is a meaningfully different bet than Todoist's pure human-task model. For ops-heavy teams, this is the headline feature people are buying into right now.

Where the robustness shows

Multiple views (Kanban, Gantt, calendar, timeline), 200+ integrations (Slack, Outlook, Gmail, Zoom), automations for repetitive moves, dashboards that aggregate across boards. None of this matters for personal use. All of it matters when 15 people need a shared source of truth across marketing, ops, and product. The robustness is the entire pitch.

The 3-user minimum changes who it's for

Pricing starts at $9 per user per month with a hard 3-user minimum. That's roughly $324 a year minimum, which immediately rules out solo users. Compared to Todoist Pro at $4 per person with no minimum, the gap is huge. monday isn't trying to win solo workflows, and the pricing is honest about it.

When monday actually makes sense

Best for small-to-medium teams already juggling Slack, email, and a hodgepodge of project tools who want one platform that handles tasks, comms, and reporting. If you're solo or a couple of people, Todoist or TickTick covers it. If you're a 10-50 person team where every initiative spans departments, monday earns its place. Browse our project management software guide for the closest alternatives.

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The deepest free path into Microsoft 365

Microsoft To-Do is the free task app that ships with any Microsoft account. If you're already in Outlook, Teams, OneDrive, or 365, it's the most natural way to deepen your use of that ecosystem without paying for another tool. Todoist is excellent on its own, but it never plugs into Microsoft as cleanly as something built by the same team.

Built for sharing lists at school and work

The free tier supports sharing lists with anyone who has a Microsoft account, free or paid. That makes it a quiet favourite in education and college settings, and inside companies running on Microsoft 365. Group projects, household chores, team errands, study revision, all work without anyone paying. Todoist's free tier lets you collaborate too, but caps assignments and projects more aggressively for shared work.

Nothing flash, and that's the point

The interface is kept simple, on purpose. Lists, smart lists (Important, Planned, Assigned to Me), due dates, reminders, sub-tasks. No labels. No filters. No natural language input. For people who looked at Todoist and felt overwhelmed, To-Do is the easy option. The My Day view shows everything at a glance with suggestions for what to tackle next, which works surprisingly well for people who want a daily nudge without the planning ritual.

The standout: Outlook tasks and flagged emails

Where To-Do actually beats Todoist is Outlook integration. Flagged emails appear directly in your task list, no copying or forwarding required. Outlook tasks sync both ways. Microsoft Planner items show up too. Google Tasks has the same tight email-to-task integration on the Google side, but Todoist's only equivalent is a special email address you forward to, which is clumsy by comparison. For inbox-driven workers, this one feature carries the app.

Where it falls short of Todoist

No labels. No filters. Recurring task rules are basic. There's no natural language input, so you can't type "every Tuesday at 9am" and have it parse cleanly. If you depend on Todoist's projects-and-filters workflow, To-Do is a strict downgrade. If you live in Microsoft 365 and your task workflow is dead simple, it's the easiest free switch on this list. The Todoist vs Microsoft To-Do comparison covers the trade-offs if you're on the fence.

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macOS-first task management with a timer

Blitzit is a focus-driven task app made primarily for macOS users. The core loop is simple: pick a task, hit start, work until the timer ends or you finish. The app stays out of your way during work and counts what you actually completed. Todoist is faster for capture, but doesn't ship with anything close to a built-in timer.

Combining task management with timer-based workflows

Where most apps treat tasks and timers as separate concerns, Blitzit fuses them. Every task is a timed sprint by default, with customisable lengths, distraction blocking, and daily progress tracking. For people whose problem isn't capturing tasks but actually starting them, this is more useful than another pomodoro timer tab in the browser. The whole app is a focus app first and a list second.

Connections to other apps, lightly (à la Akiflow)

Blitzit has been deepening its connections to other apps in a way that's reminiscent of Akiflow: pulling tasks from other tools so you can run sprints against work that already lives elsewhere. The integration list is narrower than Akiflow's, but it's enough that you don't have to retype tasks from Todoist or Notion. Lighter orchestration, tighter focus loop.

The fun macOS experience

The big thing isn't the integrations or even the timer, it's the feel. Blitzit is properly fun to use on macOS in a way Todoist isn't trying to be. Animations, sound design, the menu bar timer, all add up to a tool that makes starting work feel less like a chore. For people who bounce off serious productivity apps on Mac, that fun factor matters more than any feature list.

Best paired with Todoist, not used instead

Blitzit isn't a full Todoist replacement. There are no labels, no complex projects, no team collaboration. What it does is solve the "I have a list but can't focus" problem better than most. Pair it with Todoist for capture and Blitzit for execution, and the daily output adds up. Pricing leans freemium with one-time deal options, generally cheaper than paying Todoist Pro forever.

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End-to-end encryption from the start

Lunatask takes privacy seriously in a way most task apps don't even pretend to. Your data is encrypted on your device before it leaves, which means even Lunatask can't read it. Todoist uses standard transport encryption but stores your data in plaintext on their servers. For people who think of their task list as personal data (medical, family, sensitive work), this is a real differentiator and the headline reason people switch.

Habits, mood tracking, and a journal in one place

Beyond tasks, Lunatask bundles in habit tracking, mood logging, and a built-in journal. None of these feel bolted on. They share the same data model and the same calm interface. You can connect a habit to a goal, a journal entry to a project, and see the whole picture in one app rather than three. Todoist stays focused on tasks by design, which is its strength, but means a stack of separate apps for everything else.

A more structured Notion alternative

A growing number of users frame Lunatask as a structured alternative to Notion (see our full Notion alternatives roundup for more): less freeform, more opinionated, but with the same idea of a single home for your work, habits, and reflection. Where Notion gives you a blank canvas, Lunatask gives you a pre-built shape that already knows what tasks, habits, and journal entries are. For people who lose hours configuring Notion templates, the trade is worth it.

What you give up for the privacy

The trade-off for the encryption stack is a smaller team building it, which means slower feature releases and a less polished UI than Todoist's mature apps. There's no team collaboration, no shared projects, no real-time sync between people. This is a personal tool by design. If your task workflow is collaborative, this isn't the right pick.

Pricing and the data exit

The free tier covers personal use. Paid plans start at $5 per month, comparable to Todoist Pro. Data exports easily as JSON if you ever want to leave, which fits the privacy philosophy: no lock-in, no scraping, no surprise terms changes. For privacy-conscious solo users who also want habits and journaling, Lunatask is one of the few tools that takes all three seriously.

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The ultimate planner for goal-first thinkers

Timestripe isn't really a task manager in the same shape as Todoist. It's a planner built for people who think in goals, not in to-dos. Where Todoist sits in the weeds of "what's next on the list," Timestripe forces you to zoom out and look at why any of it matters in the first place. Different category of tool, different audience.

The zoom-out principle

The whole app is built around time horizons: today, week, month, year, decade, and lifetime. Each task or goal lives at the appropriate horizon, and the views are designed to help you move between them. The point isn't to capture more work, it's to keep the "why am I doing this" question alive while you're doing it. Few task tools even attempt this.

Like Sunsama, but at a longer wavelength

The philosophy overlap with Sunsama is real. Both nudge you toward intentional planning rather than maximum throughput. The difference is the wavelength. Sunsama wants you intentional about today. Timestripe wants you intentional about the next decade. Used together they cover the full range, but most people pick one based on whether their gap is daily or directional.

An odd tool, no doubt

It's worth being upfront: Timestripe is, no doubt, odd. The horizon model takes time to click, and the interface looks unlike anything else in the productivity space. People who want to dump tasks and forget them will bounce off it fast. People who feel Todoist captures the daily but loses the bigger picture tend to stick with it for years.

When it's the right call

Best for people who never quite gelled with traditional task management apps. If checklists feel pointless and you want a 30,000-foot view tool that helps you actually plan a life rather than triage an inbox, Timestripe might be the one that finally clicks. Not a Todoist replacement, more a parallel planning layer that sits above whatever you use for daily capture. Pricing is free for limited features, $5/month for the full app.

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The best all-round casual task app

Most apps on this list pick a side: power users, agencies, privacy fans, deep work. Structured doesn't really pick one. It's the all-rounder, designed for people who just want a calm, beautiful place to plan their day without learning a system. For everyday casual users who tried Todoist and found it more app than they needed, this is usually the first one that clicks.

Your day on a single timeline

The signature view is a vertical timeline that lays your day out as time blocks rather than a stack of list items. Drag tasks around, slot in meetings, see the gaps. It's time-blocking made visual without forcing you to learn the discipline first. Todoist's list shows you what's there. Structured's timeline shows you when it actually fits.

AI voice planning showcases time-blocking

The newer angle is AI voice planning. You speak your tasks and rough times into the app, and it lays out your day as a fully time-blocked schedule for you. It's the cleanest demo of time-blocking software in action you'll find right now, and it lowers the barrier from "I should plan my day" to "I'll just talk for 30 seconds and let the app do it." Nothing in Todoist comes close.

Built for mums, stay-at-home dads, and minimalists

Structured's audience isn't agency teams or productivity power users. It's everyday people. Mums coordinating school runs, stay-at-home dads juggling errands and kids, anyone who wants an aesthetic app rather than a serious tool, minimalists who like calm interfaces. If "mad serious productivity" puts you off, Structured is doing the opposite work, and doing it well.

Pricing and the platform mix

The free tier is properly generous. Pro is $4.99/month for AI voice planning, full calendar sync, and the rest of the features. Available on iOS, Mac, iPad, and now Android. The Apple-first heritage shows in how polished those apps are; Android is still maturing. For casual planners who want something gorgeous to open every morning, this is the one.

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Built for the Google ecosystem

Google Tasks isn't a standalone product, it lives inside Gmail, Google Calendar, and Workspace. If you spend your day in those apps, that's not a limitation, it's the whole appeal. Todoist sits on top of your tools. Google Tasks sits inside them, one click away, no app-switching, no extension, no extra browser tab.

One click from Google Calendar

For people who use Google Calendar day in and day out, this is the standout angle. Tasks sit in the same sidebar as your meetings, sync automatically, and show up on the calendar grid on their due date. There's no "now go open the task app" friction. Todoist has decent calendar integration, but it's never quite as native as something built by Google for Google.

Kanban boards finally arrived

The newer addition is Kanban-style boards alongside the classic list view, which makes Google Tasks actually useful for planning small projects. It still doesn't compete with Trello or ClickUp for serious project work, but for weekly planning and personal pipelines it's a real upgrade over the old list-only experience.

Drag and drop Gmail emails into tasks

The standout feature is dragging emails from Gmail directly into your task list. Replies to send, follow-ups, action items, all become trackable tasks without leaving your inbox. Todoist's only equivalent is a special email-forwarding address, which is much clumsier in practice. For inbox-heavy workers, this single capability tends to carry the app on its own.

Mobile app stays basic, on purpose

The mobile app is stripped back on purpose. It's good for capturing tasks on the go and ticking them off, not for running complex projects. No labels, no filters, no natural language input. If your workflow leans simple and Google-native, that's perfectly fine. If you depend on Todoist's projects-and-filters depth, this is a strict downgrade. Free with any Google account, which is the other big sell. If even Google Tasks feels too thin, our Google Tasks alternatives page covers what to step up to.

Pros & Cons vs Todoist

Pros vs Todoist

Cons vs Todoist