Privacy Policy

Your Data Security is our Priority

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Owner and Data Controller

Keep Productive Ltd. 38 Bretonside, Plymouth, Devon. PL4 0AU
Owner contact email: tools@keepproductive.com

Types of Data Collected

Among the types of Personal Data that toolfinder.co collects, by itself or through third parties, there are: Trackers; Usage Data; first name; last name; email address; image (post-login via an OAuth provider such as Google or GitHub, or directly provided during the traditional sign-up process).

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.

Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using toolfinder.co. This includes data provided directly by users during the registration process or indirectly through OAuth login services.

Unless specified otherwise, all Data requested by toolfinder.co is mandatory and failure to provide this Data may make it impossible for toolfinder.co to provide its services. In cases where toolfinder.co specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.

Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.

Any use of Cookies – or of other tracking tools — by toolfinder.co or by the owners of third-party services used by toolfinder.co serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through toolfinder.co and confirm that they have the third party's consent to provide the Data to the Owner.

OAuth Login Services

Use of Google & GitHub OAuth for Authentication

This section of our Privacy Policy is dedicated to explaining how we use Google and GitHub OAuth services for authentication purposes and the extent of personal data collection associated with these services.

When you choose to log in to our website using either Google or GitHub OAuth services, you authorize us to access and collect specific information from your Google or GitHub profile. This process is designed to simplify your login experience and to provide you with personalized interactions on our platform, specifically in areas such as dynamic examples, including leaving reviews on productivity applications listed on our website.

Information We Collect

Email Address: To identify your account and enable communication.
Image (Profile Picture): To personalize your profile on our website.
First and Last Name: To personalize your interactions and to address you properly across our platform.

The information collected via Google and GitHub OAuth login services is used exclusively for the following purposes:

Facilitating Login Process: To streamline the login process by eliminating the need for creating a separate account.
Enhancing User Experience: To personalize your experience on our website, enabling you to interact with dynamic content, such as leaving reviews on productivity applications.
Communication: To send you notifications, updates, and important information related to our website and your account.

We are committed to protecting your personal information and ensuring its privacy, integrity, and security. Access to your information is restricted to authorized personnel only and is used strictly for the purposes stated in this policy. We implement robust security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information.

Data Sharing

We do not share, sell, rent, or trade your personal information with third parties for their commercial purposes. Information may only be shared with third parties in the following circumstances:

As required by law, such as to comply with a subpoena, or similar legal process.
When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

User Rights

You have the right to access, correct, or delete your personal information collected through Google and GitHub OAuth services. If you wish to exercise these rights, please contact us directly through the contact information provided on our website.

By using the OAuth login services provided by Google and GitHub to access our website, you consent to the collection, use, and sharing of your information as described in this section of our Privacy Policy.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the Data.

The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of toolfinder.co (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner.

The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases.

This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law; provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof; processing is necessary for compliance with a legal obligation to which the Owner is subject; processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner; processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party. In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organisation governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.

Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfil such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following: Analytics, Managing landing and invitation pages, Managing data collection and online surveys, Managing contacts and sending messages, Hosting and backend infrastructure and Traffic optimisation and distribution.

For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed information on the processing of Personal Data”.

Detailed information on the processing of Personal Data

Personal Data is collected for the following purposes and using the following services:

Analytics

The services contained in this section enable the Owner to monitor and analyse web traffic and can be used to keep track of User behaviour.

Hosting and backend infrastructure

This type of service has the purpose of hosting Data and files that enable toolfinder.co to run and be distributed as well as to provide a ready-made infrastructure to run specific features or parts of toolfinder.co.

Some services among those listed below, if any, may work through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.

Managing contacts and sending messages

We use Mailchimp, a third-party email marketing service, to manage and send our email newsletters and marketing communications. Mailchimp operates in compliance with GDPR and other privacy laws to ensure the security of your data.

By subscribing to our newsletter, you consent to the transfer of your data to Mailchimp, which stores and processes your information to deliver relevant content to you. Mailchimp’s data practices and security measures are outlined in its Privacy Policy, which you can review to learn more.

This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User. These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.

Substack

Emails collected via Typeform will be added to MailChimp or Substack. Mailchimp (Intuit Inc.) Mailchimp is an email address management and message sending service provided by Intuit Inc. Personal Data processed: email address; first name; last name.

Place of processing: United States – Privacy Policy.

Managing data collection and online surveys

This type of service allows toolfinder.co to manage the creation, deployment, administration, distribution and analysis of online forms and surveys in order to collect, save and reuse Data from any responding Users. The Personal Data collected depend on the information asked and provided by the Users in the corresponding online form.

These services may be integrated with a wide range of third-party services to enable the Owner to take subsequent steps with the Data processed - e.g. managing contacts, sending messages, analytics, advertising and payment processing.

Typeform (TYPEFORM S.L)

Typeform is a form builder and data collection platform provided by TYPEFORM S.L. Personal Data processed: email address; first name; last name.

Place of processing: Spain – Privacy Policy.

Managing landing and invitation pages

This type of service helps with building and managing landing and invitation pages, i.e., pages for presenting a product or service, where you may add your contact information such as an email address. Managing these pages means that these services will handle the Personal Data collected through the pages, including Usage Data.

Definitions and legal references

Personal Data (or Data) Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.

Usage Data Information collected automatically through toolfinder.co (or third-party services employed in toolfinder.co), which can include: the IP addresses or domain names of the computers utilised by the Users who use toolfinder.co/, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g., the time spent on each page within the Application), and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.

User The individual using toolfinder.co who, unless otherwise specified, coincides with the Data Subject.

Data Subject The natural person to whom the Personal Data refers.

Data Processor (or Data Supervisor) The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.

Data Controller (or Owner) The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of toolfinder.co. The Data Controller, unless otherwise specified, is the Owner of toolfinder.co.

Toolfinder.co (or this Application) The means by which the Personal Data of the User is collected and processed.

Service The service provided by toolfinder.co as described in the relative terms (if available) and on this site/application.

European Union (or EU) Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.

Cookies Small sets of data stored in the User's device.

Legal information This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).

This privacy policy relates solely to toolfinder.co, if not stated otherwise within this document.