But what role can calendar apps help play in improving your ADHD?
If you have ADHD, every day can bring a new wave of challenges. And time management can be one of the toughest of those to handle... When ADHD gets in the way, a calendar app could be a savior, here's the benefits to using one: Simplified planning - the simple layout and design of these calendar apps makes life easier to add events & see what's next.
Time awareness - helps visualize your position in the day, give you a clear visual timeline & reduce time blindness with reminders. Structured Routines - some of the calendar apps offer a outline of your daily habits to help follow & progress through. Looking for calendar apps to share with your partner, we'd recommend reading this one.
Sunsama
Best for Mindful ADHD: Sunsama
Sunsama is very much known for being the mindful planner app that helps people balance tasks & calendar events, whilst being great for reflection.
Those with ADHD will enjoy it for a variety of reasons, the first is the clean and minimal design that helps you plot out your tasks combined with the focus modes for zooming into what matters.
Best for
Busy professionals with ADHD who need that hand-holding experience for daily planning. Anyone who struggles with task overwhelm and needs limits to prevent overcommitting. Remote workers managing multiple apps who want everything consolidated in one mindful workspace.
Not ideal if
You're on a tight budget since this runs $16-20/month. You find daily planning rituals tedious rather than helpful. You prefer fast-paced task management over intentional, slower workflows. You're a student looking for affordable options.
Real-world example
A freelance designer with ADHD uses Sunsama to start each morning with a 10-minute planning ritual. She imports tasks from ClickUp and Notion, time-blocks them onto her calendar, and sets her hourly target to 6 hours. When she tries to add more tasks, Sunsama warns her she's overloading. At 5pm, she runs the shutdown ritual, reflecting on what got done and planning tomorrow. This structure helps her avoid the classic ADHD trap of scheduling 12 hours of work into an 8-hour day.
Team fit
Best for individuals and small teams (1-5 people) who value mindful productivity. Not built for large team coordination or enterprise needs. Works well for consultants, freelancers, and remote workers managing their own schedules.
Onboarding reality
Moderate learning curve. The daily planning and shutdown rituals take about a week to become habit. Getting all your task integrations set up (Todoist, ClickUp, Notion, Gmail) requires about 30 minutes of initial configuration. Most ADHD users report it takes 2-3 weeks before the workflow feels natural.
Pricing friction
The $16-20/month pricing (subject to change) is genuinely expensive for a calendar app, especially for people with ADHD who often struggle financially. No free plan, only a 14-day trial. Annual billing offers slight savings but requires committing $192+ upfront. For busy professionals billing $100+/hour, the time saved justifies it. For students or people on tight budgets, this is tough.
Integrations that matter
ClickUp, Notion, Todoist, Asana, Trello, Gmail, Slack. The consolidation is perfect for ADHD brains that struggle with app-switching. Imports tasks from everywhere so you see one unified view instead of jumping between 8 different tools.
Web, iOS, macOS and Windows.
If you liked Sunsama, but curious whether there are more like Sunsama - check out our alternatives recommendations.
Structured
Best Mobile ADHD Calendar
Structured is a hidden gem for those with ADHD. The app is available on a wide range of devices and highly-rated on iOS & Android making it a super compelling on the go ADHD-friendly calendar app.
One of things we love about Structured is how easy it is to build a routine for you to just jump into, tick off and import your most important calendar events.
Best for
Stay-at-home parents managing household routines and casual tasks. People who think visually and need to see their day as a timeline. ADHD individuals who struggle with time blindness and need that visual representation of where they are in their day. Mobile-first users who plan on the go.
Not ideal if
You need heavy workplace collaboration features. Your job requires complex project management beyond simple task lists. You use Android primarily since the iOS version is significantly more polished. You want deep Google Calendar two-way sync on all platforms.
Real-world example
A mom with ADHD uses Structured to manage her day: 7am swim, 8:30am run, 9am feed the cat, 10am client call. She uses the AI feature to ramble about her day ("I need to swim early, then run before the kids wake up...") and Structured organizes it all automatically. The visual timeline shows exactly where she is throughout the day, reducing the time blindness that makes her chronically late.
Team fit
Built for individuals, not teams. Perfect for solo users managing personal routines and life admin. Not suitable for workplace collaboration or shared projects.
Onboarding reality
Extremely easy. The visual timeline is intuitive enough that most ADHD users figure it out in under 5 minutes. The AI rambling feature (premium) takes one try to understand. Routines can be set up in 10 minutes. This is one of the lowest learning curves on our list.
Pricing friction
The free version is limited but usable. Premium is affordable compared to Sunsama or Akiflow. On the premium plan, you can import Google Calendar, which is essential for seeing work meetings alongside personal tasks. The AI features (like voice rambling) are premium-only, which matters since that's a standout ADHD-friendly feature.
Integrations that matter
Google Calendar (premium), Outlook calendar. The integrations are basic compared to tools like Sunsama, but for casual use they're sufficient. You can import calendar events to see alongside your tasks, which helps with time blocking and avoiding double-booking.
Web, iOS, Android & macOS
Trello
Best for Work: Trello
We'd have never recommended Trello a few months back, but they added inbox & calendar abilities. For many people with ADHD, they already love the visual nature of organizing your boards, stickers, covers and the Kanban planning style to help you move between tasks, and that has just been upgraded in the latest Trello.
Now you can drag tasks from your Trello boards into a calendar view, organize what's in your inbox (perfect for overwhelm) and then block time.
Best for
Workplace users who need ADHD-friendly calendar that connects with Google Calendar and Outlook. Visual thinkers who love Kanban boards and drag-and-drop planning. Teams using Trello for projects who want calendar integration. Developers who connect Jira tickets to their calendar.
Not ideal if
You want a mobile-first experience since Trello's calendar features work better on desktop. You need deep calendar features beyond basic time blocking. You prefer minimalist interfaces over Trello's colorful, visual style. You don't already use Trello for work projects.
Real-world example
A software engineer with ADHD uses Trello to manage sprints and personal tasks. She drags Jira tickets from her work board onto the calendar panel, blocking out 2-hour chunks for focused coding. Her Google Calendar meetings appear alongside the tasks. The Inbox feature captures random ideas and requests from Slack without interrupting her flow. At the end of the day, she moves incomplete tasks to tomorrow's calendar.
Team fit
Excellent for teams already using Trello (5-50 people). The calendar features work for both individual planning and team coordination. Popular with software teams, creative agencies, and marketing departments who already live in Trello boards.
Onboarding reality
If you already use Trello: easy, just enable the calendar panel. If you're new to Trello: moderate learning curve since you need to understand boards, cards, and lists first before the calendar makes sense. Budget about a week to get comfortable with the Kanban approach if you're starting fresh.
Pricing friction
Free version includes basic calendar and inbox features. Standard ($5/user/month) adds unlimited boards. Premium ($10/user/month) unlocks calendar view and dashboard. The pricing is reasonable compared to dedicated calendar apps, especially if you're already paying for Trello.
Integrations that matter
Google Calendar, Outlook, Slack, Microsoft Teams, Jira, Confluence. The Slack integration is clutch for ADHD since you can capture tasks without leaving conversations. Jira integration is perfect for developers who want tickets on their calendar. Power-ups extend functionality even further.
Web, iOS, Android, Mac & Windows
Morgen Calendar
Best for Time Blocking & Cross Platform: Morgen Calendar
Morgen is another hidden gem for ADHD. The app is friendly in appearance and gives you a lot of good quality time blocking features for plotting out what's next. Much like Sunsama, it allows you to block tasks from other apps too.
One thing a lot of people like is the cross platform nature of it, meaning you can get it on almost all devices, including Linux too.
Best for
People who use multiple devices (iOS + Windows, or Mac + Android) and need everything synced. Anyone struggling with focus who needs Smart Frames to automate time blocking. Forgetful folks who need scheduling links and meeting reminders baked in. Cross-platform users who want one calendar across all devices including Linux.
Not ideal if
You prefer Apple-only apps with deep ecosystem integration. You want the most polished mobile experience (Morgen's mobile is good but not best-in-class). You need super advanced task management since Morgen is calendar-first. You want a free plan with full features.
Real-world example
A consultant with ADHD uses Morgen across Windows laptop (work), iPhone (personal), and Linux server (dev work). She sets up Smart Frames for "Thursday 9-10am admin" which automatically pulls low-intensity tasks from Todoist. When clients book meetings via her Calendly-style link, they appear across all devices instantly. The unified calendar shows work, personal, and client calendars color-coded, preventing the double-booking that used to plague her.
Team fit
Built for individuals and small teams (1-10 people). Not designed for large enterprise coordination. Perfect for consultants, freelancers, and remote workers who manage their own complex schedules across multiple clients.
Onboarding reality
Moderate. Setting up multiple calendar connections takes 15-20 minutes. Understanding Smart Frames requires reading the docs or watching a tutorial. Most ADHD users report needing 1-2 weeks to fully grasp how to use Smart Frames effectively, but basic calendar use works from day one.
Pricing friction
Free tier is limited to basic calendar viewing. Paid plan unlocks scheduling links, Smart Frames, and advanced features. Pricing is mid-range compared to competitors. The scheduling link feature alone saves you from paying for Calendly separately, which helps justify the cost.
Integrations that matter
Google Calendar, Outlook, iCloud, Exchange, Zoom, Google Meet, Teams. Task integrations with Todoist and Microsoft To Do. The breadth of integrations is excellent for ADHD brains managing multiple accounts and services. Everything funnels into one view instead of 8 separate apps.
Almost all devices including Linux Web, iOS, Android, Linux, Windows & Mac
Tiimo
Best for Neurodivergence: Tiimo
Tiimo is a startup that is growing very fast for planning your day. It is very popular for helping with executive function support, by breaking down tasks and helping you see visually what's next and why. Tiimo is very much tailored towards being suited for ADHD, autism and neuro-diverse individuals (probably the most out of all the list).
On iOS, this app is very much loved by Apple and users who say it can help them from planning their day to staying focused with ADHD.
Best for
People with ADHD, autism, or neurodivergent needs who need executive function support. Anyone who struggles with starting tasks and needs AI to break them into chunks. Visual thinkers who need timers and routines to stay on track. Desktop users on web who want a clean, simple planning interface.
Not ideal if
You're primarily an Android user since the Android reviews are currently poor. You need advanced workplace features or team collaboration. You want heavy calendar integrations beyond Google and Outlook. You're looking for the most polished, mature app since Tiimo is still growing.
Real-world example
A college student with ADHD and autism uses Tiimo to structure his day. He creates a morning routine (shower, breakfast, meds) and starts the visual timer. The app chunks "write essay" into smaller pieces using AI: research sources, outline, draft intro, write body. He connects his Google Calendar so class schedules appear alongside routines. The visual progress through routines helps him overcome the executive function barrier that used to keep him frozen.
Team fit
Built for individuals, especially neurodivergent users. Not designed for team use or workplace collaboration. Perfect for students, individuals managing personal routines, and anyone needing executive function scaffolding.
Onboarding reality
Easy to moderate. The visual timer and routine features are intuitive. AI task breakdown requires trying once to understand. Setting up connected calendars takes 10 minutes. Most neurodivergent users report the app makes sense within days because it's designed specifically for how ADHD brains work.
Pricing friction
Free tier is available. Premium unlocks advanced features like unlimited routines and AI capabilities. The pricing is reasonable for a neurodivergent-focused tool. Desktop (web) features like iCloud calendar connection require premium.
Integrations that matter
Google Calendar, Outlook Calendar, iCloud (desktop only). The AI assistant for task breakdown and day planning. The integrations are focused on what matters for ADHD: seeing your commitments and breaking down overwhelming tasks. Not trying to connect with 47 productivity tools.
FYI, Tiimo has poor Android reviews right now (maybe something they are working on). Web, iOS, Android
Akiflow
Best for AI Chat & Consolidation: Akiflow
Akiflow is a fan favourite amongst many planners. The calendar and task management app helps you to plot out your week using time blocking, has some Sunsama like features that allow you to plan the next day and close down (for reflection) and brings all your tasks into one place making it perfect for plotting what's next.
One of the things that helps many of those with ADHD is the active self-talk when it comes to tasks, speaking to an AI assistant like ChatGPT can help assess what's important in natural language.
Best for
Busy professionals with ADHD who can afford premium pricing ($19-34/month). Anyone who uses AI chat for planning and self-talk to overcome executive function blocks. People who need task consolidation from multiple apps (Todoist, Notion, Asana) in one visual timeline. Power users who value keyboard shortcuts and command bar workflows.
Not ideal if
You're on a budget since there's no free plan. You prefer simple interfaces over feature-rich tools. You don't need AI chat for planning. You're a student or early-career professional watching expenses.
Real-world example
A product manager with ADHD uses Akiflow's "Aki" AI chat each morning: "I have 3 hours between meetings today. I need to review the roadmap, respond to customer feedback, and prep for the sprint review. What should I prioritize?" Aki suggests tackling customer feedback first (30 min), then sprint prep (1 hour), then roadmap review if time allows. Throughout the day, she time-blocks tasks from Notion, Asana, and Slack onto her calendar. The consolidated view prevents the app-switching that used to derail her focus.
Team fit
Built for individuals and small teams (1-10 people). Works best for knowledge workers, product managers, consultants, and busy professionals managing complex schedules. Not designed for large team coordination or enterprise needs.
Onboarding reality
Moderate to heavy. The command bar and keyboard shortcuts take 1-2 weeks to become muscle memory. Setting up integrations with all your task sources (Notion, Todoist, Asana, Slack) requires 30-45 minutes initial setup. Learning to use Aki AI effectively takes several days of practice. Most users report 2-3 weeks before feeling fluent.
Pricing friction
Expensive at $19-34/month with no free plan. For ADHD individuals who often struggle financially, this is a significant barrier. Annual billing offers some savings but requires committing $228-408 upfront. The ROI exists if you're a high-earning professional, but for students or people on tight budgets, this is prohibitive.
Integrations that matter
Todoist, Notion, Asana, ClickUp, Slack, Gmail, Google Calendar, Outlook. The consolidation is the selling point - tasks from everywhere flow into one timeline. For ADHD brains that struggle with context-switching between 8 different apps, this unification is genuinely valuable.
Busy professionals who have ADHD but are in need of planning help. The AI features are growing and helpful for that self-talk planning approach. This one is more premium charging between $19-$34 per month with no free plan.
Notion Calendar
Best for Notion Users: Notion Calendar
If you're someone who loves Notion and runs your work from it then we'd recommend Notion Calendar. It's a clean and simple look with all the features you'll need to getting the most out of Notion and planning what's important. This app doesn't have as many ADHD-friendly features, but for those who use Notion already for the calendar management (in databases) might be getting a bit overwhelmed.
Best for
People with ADHD who already use Notion and want to reduce database overwhelm. Students on lower budgets who need a free option. Anyone needing AI meeting notes and transcriptions. Notion power users who want connected databases showing deadlines on their calendar.
Not ideal if
You don't use Notion (the integration is the main value). You need specialized ADHD features like time blindness support or routine timers. You want deep calendar features beyond connecting Notion databases. You use Windows or Android primarily since this is best on Mac and iOS.
Real-world example
A grad student with ADHD uses Notion for everything: class notes, research databases, dissertation planning. She was getting overwhelmed seeing deadlines buried in Notion databases. Now with Notion Calendar, her dissertation milestones, assignment due dates, and research deadlines from various Notion databases all appear on her calendar automatically. The AI note-taker transcribes advisor meetings so she doesn't miss details. Scheduling links let professors book office hour meetings without email back-and-forth.
Team fit
Built for individuals and small teams (1-20 people) already using Notion. Popular with students, startups, and small companies running their operations in Notion. Not designed for large enterprises or teams not using Notion.
Onboarding reality
Easy if you already use Notion. Setting up database connections takes 10-15 minutes. Understanding which Notion properties sync to calendar requires some experimentation. If you're new to Notion: heavy learning curve since you need to learn Notion first before the calendar makes sense.
Pricing friction
Completely free. The AI meeting transcription requires Notion premium plans but the calendar itself is free. This is huge for students and people with ADHD on tight budgets. No hidden costs or upgrade pressure.
Integrations that matter
Notion (obviously), Google Calendar, Outlook. The Notion database integration is the killer feature - deadlines and dates from Notion automatically appear on your calendar. AI transcription for meetings (premium Notion plans). Scheduling links similar to Calendly but free.
Web, iOS and Mac
Notion Calendar is a calendar app owned by Notion for managing events & meetings.
Which is the one to pick for your needs?
Best for Mindfulness: Which is the one to pick for your needs?
There are plenty of ADHD-friendly options here, but you might need more help narrowing down: For reflection & daily planning abilities for your calendar, we'd recommend Sunsama or Tiimo. Both of these tools are perfect for the end of the day planning ahead for the next.
Many people find that Sunsama is the most mindful planner on the list we have and is a good all-round bet But if budget is one of your concerns, we'd recommend Tiimo.
The best one in this list for full-focused ADHD is Tiimo. It's more of a task management system, but helps you to plan your calendar. It's clean, minimal and popular for mobile users but is fully developed for ADHD in mind. There's options here like Trello, Morgen & Akiflow that work best for work needs.
If you use a calendar for work, we'd recommend looking at these three as you can organize them there. Reasons why we'd recommend are their power abilities with planning tasks, organizing meetings (like Calendly) and AI features too.