What is a life organizer app?
Taking charge of your life is a big step. Whether you've fallen from where you want to be, or just need a better view of how things are going, it's important to take some time to assess everything in a glance. From finance to health, to relationships and career, all these aspects of life being looked at will help your chances of success & change.
Many millions of people are exploring productivity tools to get organized, better manage their routines, improve their relationships, and grow into their 20s, 30s, 40s and beyond for a healthier, happier lifestyle. Helps you plan priorities & juggle tasks. Visualize all core aspects of your life goals.
See your most important life areas in one view. Track and see progress with a habit, routine or goal. Always keeping them in mind for your to improve on daily. How we picked these recommendationsOur recommendations have come from testing the apps in person.
These apps are more suited for those who want to visualize the key areas, plan them & get aligned daily to what the focus is, not just daily planning.
If you're seeking more AI planning tools, try these. Each of these apps has a different approach, but one that you'll be able to match up to with our advice. We only recommend the top tier tools for the job, that's our mission. Affiliate links cannot buy ranking, our statement on this.
How We Chose These Tools
We tested dozens of life organizer apps to find tools that actually help you manage multiple areas of life without drowning in complexity.
Visual overview capabilities
Can you see your life's major areas in one place? Apps that forced you to dig through menus to understand your progress got dinged.
Customization flexibility
Your life isn't cookie-cutter, so your organizer shouldn't be either. We prioritized apps that let you shape them to your specific areas and goals.
Balance between structure and freedom
Too rigid and you fight the system. Too open and you waste hours setting it up. The best apps give you templates but let you deviate.
Habit and goal tracking
Tracking tasks is one thing, but can you monitor long-term goals and daily habits? This integration separates organizers from simple to-do lists.
Cross-platform availability
Your life happens everywhere. We tested on desktop, mobile, and web to ensure consistent access across devices.
Price and value
Life organization shouldn't require a second mortgage. We looked for free tiers and reasonable paid options that don't lock basic features behind paywalls.
We also considered learning curves, template libraries, and whether apps felt overwhelming or empowering. Not everyone needs every feature, but flexibility matters when you're managing your entire life.
Notion
Best for Overall: Notion
Looking for something you can mould to your need entirely? Notion is a powerful all-in-one productivity tool that you can use to manage your "LifeOS" for all areas of life. Millions of people have downloaded Notion for managing their life organization. Whilst Notion cannot plan the tasks for you, it can allow you to create areas for your life to view and manage daily.
You can create databases that can be customized to your liking allowing you to see all your finances, goals, habits, tasks, notes, clips from the web, shared goals and so much more.
The benefit to Notion is that you can build whatever you like, from a to-do list app for your priorities, to a financial overview of spending.
It takes time to learn but that's what makes Notion like a dream for so many people that want to plan and organize life. Beautiful, minimal design and feel - to bring your own style. Great for all who want to visualize their life set-up. Can be used for all aspects of the life. Totally customizable to your look and feel. Works on all devices making it a great cross-platform tool.
Notion AI could be used to help search & ask questions about your life organization. Plenty of YouTube tutorials and breakdowns for support setting up. Takes time to learn and adopt (which you might not have). Doesn't have planner abilities for helping you schedule workload. Notion is free to use with unlimited blocks.
Notion AI & Plus include more features & AI capabilities.
Best for
Builders who want total control over their setup. People comfortable with databases and blocks. Students and professionals building comprehensive life dashboards. Teams wanting to share life goals and organize together.
Not ideal if
You want something that works out of the box. Your patience for setup and learning curves is thin. You need AI-powered task scheduling. You prefer guided workflows over blank canvases.
Real-world example
A freelancer uses Notion as their LifeOS. One database tracks clients and income. Another manages health goals with habit checkboxes. A weekly review page links everything together. Custom views show finances, fitness progress, and project deadlines. Templates duplicate weekly, saving setup time. Everything syncs across laptop and phone.
Team fit
Best for individuals and small groups (1-10 people) who enjoy customization. Popular with students, creators, and knowledge workers. Less suited for people wanting pre-built solutions or quick wins.
Onboarding reality
Moderate to heavy. Basic pages and notes work within an hour. Building databases and linked systems takes days or weeks. YouTube tutorials and templates speed things up. Expect 2-3 weeks before feeling fluent.
Pricing friction
Free plan includes unlimited blocks and pages for individuals. Plus at $10/month adds unlimited file uploads and version history. Business at $15/user/month for teams. The free tier is genuinely usable for life organization.
Integrations that matter
Google Calendar (embed calendars), Todoist (via Zapier), web clipper for saving articles, Slack notifications, Figma embeds, hundreds of third-party integrations via Zapier or Make.
Todoist
Best for Tasks: Todoist
Want to keep things simple and organize lists and what's next? Todoist is a to-do list app designed with boards, calendar & lists. You can use Todoist to create a task, add a list and manage it with multiple views. Many people like that you can use boards to create sections for each most important area of your life.
You can then turn each task into deadlines to achieve, see it on a calendar or just write notes to keep a tally of you're going. Todoist offers habit tracking, calendar view with Google & Outlook calendar and great tags/labels that allow people to organize tasks to their most important areas of life.
From a personal perspective, I use this for planning goals with a project created called "Goals" that I visit once a week.
This is a good way to see what's important to my life, then organize the tasks to make that a reality. It's simple, but task-focused and better for those who don't want in-depth set-up like Notion. Easy to use and anyone can learn. Good to capturing tasks that come into your life, each day.
Allows you to set deadlines, add due dates and plan out tasks to your needs.
Good tagging abilities for labelling tasks & filtering them down. Great Kanban and calendar views for visualizing areas of life. Requires some set-up time for the set-up that works best for your needs. You don't have to add due dates to takes allowing them to be checklist-based. Not suitable for writing notes or journal entries. Limited to task management focus.
Todoist is free to use with limits (no calendar modes). There is an optional upgrade to $4 per month (annually) or $5 per month (monthly).
Best for
Action-oriented people who think in tasks. Individuals using labels to organize life areas (health, work, personal). People who want simple progress tracking without complexity. Users wanting natural language input for quick task capture.
Not ideal if
You need rich note-taking or journaling. Visual mood boards are important to you. You want habit tracking beyond basic recurring tasks. Deep project documentation is part of your workflow.
Real-world example
A project manager uses Todoist to organize life and work. Projects represent life areas: Career, Health, Relationships, Finance. Labels add granularity: @urgent, @waiting, @someday. The inbox captures random thoughts throughout the day. Weekly review clears inbox and adjusts priorities. Calendar view shows deadlines across all life areas. Natural language like "call mom every Sunday at 2pm" creates recurring reminders instantly.
Team fit
Perfect for individuals managing their own lives. Works for couples sharing household tasks (2 people). Not designed for team collaboration or complex shared projects.
Onboarding reality
Very easy. Create a task within 30 seconds of opening the app. Projects and labels take an hour to understand. Most people are fully productive within a day or two. The learning curve is minimal.
Pricing friction
Free plan: 5 projects, basic filters, 1 week activity history. Pro at $4/month (annual) or $5/month (monthly) unlocks unlimited projects, reminders, labels, and calendar view. For life organization, Pro is almost essential.
Integrations that matter
Google Calendar (two-way sync), Outlook Calendar, Slack (task creation), Gmail (email to task), Amazon Alexa and Google Assistant (voice tasks), hundreds of integrations via Zapier.
Evernote
Best for Note-Takers: Evernote
Evernote is a note-taking app with task and calendar management perfect for life organizing. A long standing note-taking app in productivity market, it handles your notes - perfect for create a document of goals, a plan your your finance or your daily affirmations.
Inside of notes you can create tables, add voice notes, even connect notes together.
People love that you can use Evernote to collect things using the web clipper which makes it great for organizing ideas or mood boards. As a life organizer, it works great for documents but also task management and connecting your calendar. You can see your calendar events via Google and Outlook calendar, then visualize them into the planner.
This means it becomes your productivity hub allowing you to see notes, plan tasks & plan with your calendar. Easy to use and approachable. Good time-blocking features for making your goals reality. Smart AI features for summarizing notes. Note-first thinking for those who work best with note-taking apps. Great features like tables for structuring your goals, finances, all aspects.
Link up notes to create a quick access to separated goals & organized areas. You might have already used Evernote in the past. Expensive option for many people looking to keep budgets down. Very note focused and might not allow you to zoom out as well.
Evernote has free access up to 50 notes & 1 notebook.
Best for
Note-first thinkers who capture everything in writing. People who clip articles and web content regularly. Users wanting AI summarization and search. Professionals needing to organize ideas, meeting notes, and life planning together.
Not ideal if
Budget is tight since useful features require paid plans. You prefer visual boards over written notes. Complex databases and relations are your workflow. You want lightweight, fast apps without feature bloat.
Real-world example
A consultant uses Evernote as their life hub. Notebooks organize major areas: Career Development, Health & Fitness, Financial Planning, Personal Growth. The web clipper saves inspiring articles tagged by area. Tables track monthly budgets and fitness metrics. Tasks link to relevant notes so context is always available. Calendar integration shows work meetings alongside personal appointments. AI search finds that recipe note from 8 months ago instantly.
Team fit
Best for individuals managing complex information across life areas. Works for small teams sharing research (2-5 people). Popular with consultants, researchers, and writers. Not ideal for large collaborative teams.
Onboarding reality
Easy. The interface is familiar if you've used any note app. Creating notebooks, notes, and tags works within minutes. Advanced features like tasks and calendar take an hour to explore. Most users are comfortable within a week.
Pricing friction
Free: 50 notes, 1 notebook, 60MB uploads/month. Personal at $10.83/month (annual) unlocks unlimited notes, notebooks, and offline access. Professional at $14.17/month adds AI features and calendar. The free tier is restrictive for serious life organization.
Integrations that matter
Google Calendar (calendar home integration), Outlook Calendar, web clipper (Chrome, Firefox, Safari), Slack, Google Drive (file attachments), Microsoft Teams.
Milanote
Best for Creative: Milanote
Looking for something with mood boards and ways to turn vision boards into an organizer? Milanote is a project planning app used by creatives. It has features that allow you to plan visually and organize that to your life goals. Like a whiteboard, you can drag images, tasks and notes on the canvas.
This makes it very popular with creatives who want to visualize their objectives. Think of Milanote as like Pinterest combined with Evernote, you can plot out your vision board, add tasks around the edges, take short notes and then come back to it daily to help shape how it looks.
For life organizing, it is popular as a way to stack up what's important to do using the board and task features, take important notes tagging them to an image and you can capture things to remember.
If an idea or area needs more organizing, you can create boards within boards making it the perfect way to build on things as you use it. Great for visual thinkers. Playful way to create vision boards and plan side-by-side. Connect up boards within boards for extensive organizing. Quick capture on iOS app for easy on the go access. Not as good for planning or extracting tasks.
You are limited in the free plan to 100 cards. Free to use up to 100 cards. Price per month is $9.99 per user. You can add your team to expand it out.
Best for
Visual thinkers who need to see goals as images and boards. Creatives building mood boards for life aspirations. People who plan better with spatial organization. Users wanting a canvas instead of rigid lists.
Not ideal if
You prefer text-based organization. Heavy task management and scheduling are priorities. You need habit tracking and recurring reminders. Budget is limited since 100 cards fills up quickly.
Real-world example
A designer uses Milanote for life planning. One board represents Career Goals with inspiration images, portfolio ideas, and skill-building tasks. Another board covers Wellness with workout screenshots, meal plans, and habit reminders. Sub-boards organize specific projects. The iOS app captures quick ideas during commutes. Monthly, they update images to reflect progress, keeping motivation visual and fresh.
Team fit
Best for individuals, especially creatives (designers, writers, artists). Works for couples planning together (2 people). Not built for team collaboration beyond simple sharing.
Onboarding reality
Very easy. The interface is intuitive and playful. Drag images and notes within minutes. Creating boards within boards takes an hour to grasp. Most users are productive immediately, making it one of the fastest onboarding experiences.
Pricing friction
Free: 100 cards (notes, images, tasks combined). Pro at $9.99/month removes card limits and adds advanced features. The free tier is restrictive for serious life organization since 100 cards disappears fast.
Integrations that matter
Limited by design. Image uploads, file attachments, iOS app for mobile capture. No calendar or task integrations. The focus is on visual boards, not connecting to other systems.
xTiles
Notion-like Alternative
xTiles is a planning app with task, calendar & other features. xTiles has many templates that help you to layout typical areas of your life, from your week plan to your wedding planning. xTiles has lots of features like mood boards, images, audio, documents & sheets.
This is why it is referred to as Milanote and Notion combined, but it makes it great for those who want to create a life organizer and use the features like tabs to separate them out and plan with each canvas.
Great for visual thinkers. Good blend between Notion and Milanote. Use the task lists to help see what's coming up. Has abilities like spreadsheets and boards for planning & tracking. Extensive set of templates for saving time designing your layout. Not as attractive as other productivity tools. Can be hard to learn and adopt to. $7.50 per user, per month to unlock features.
The premium includes premium templates too. xTiles is friendly and great for life organization. Splitting up your plans into tabs, using the templates to help save time and building on your ideas visually will make it your home for goals, spreadsheets, timelines and much more.
You can share you xTiles projects with others that could make it easier to share your plans as a couple and see it together to better plan them out.
Best for
People wanting Notion's power with Milanote's visual flexibility. Users who need templates to jumpstart their setup. Visual planners who also need spreadsheets and databases. Couples organizing shared life goals and plans.
Not ideal if
You prioritize aesthetics since the design feels dated. Learning new systems frustrates you. You want a mobile-first experience since xTiles shines on desktop. You need extensive integrations with other apps.
Real-world example
A couple uses xTiles for shared life organization. One canvas tracks household finances with embedded spreadsheets. Another canvas manages wedding planning with mood board images and vendor tasks. Tabs separate major life areas: Home, Career, Travel, Health. Templates provided starter layouts, saving hours of setup. Both access the same project, updating in real-time during weekly planning sessions.
Team fit
Best for individuals and couples (1-2 people). Works for small friend groups planning events (3-5 people). Not designed for workplace teams or large group collaboration.
Onboarding reality
Moderate. Templates help you start quickly, but understanding canvases, tabs, and embedded elements takes experimentation. Expect 1-2 weeks to feel comfortable. The blend of features creates initial confusion.
Pricing friction
Free plan is limited. Premium at $7.50/month (annual billing) unlocks templates, unlimited pages, and collaboration. The pricing is reasonable but the free tier won't suffice for serious life organization.
Integrations that matter
Google Calendar (embed), file uploads, images and audio embedding. Limited third-party integrations compared to Notion or Todoist. Primarily a standalone system.
Griply
Habits, Tasks & Goals
Looking for something that gives you your habit and planning in one? Griply is a to-do list app with habit and life planning in one. Making splashes in the productivity market, Griply is trying to help people organize their life in one app. They believe the pillars to organizing your life are goals, habits and tasks.
This is a unique combination of features, allowing you to see your habits being track, tasks and projects aligned and the life "areas" to visualize and grasp.
The thing that makes it most attractive to use is that the lifeOS areas are set-up for you, meaning you just need to use the document to help plot everything in and even add a cover image to make the goal feel more achievable. This is an up-and-coming app that many people are looking to combine their Notion, Todoist & Habitify use into one.
Easy to use and solid design. Great to combine everything into one place. Works on all available devices minus Android. Doesn't have canvas modes. Lacks an Android app. Free to use with limits. $6.99 per year. They run lifetime offers which are attractive to save money long-term.
Best for
People wanting habits, tasks, and life areas in one app. Users tired of juggling separate habit trackers and to-do lists. Individuals seeking pre-built LifeOS structure without Notion complexity. Budget-conscious users since annual pricing is cheap.
Not ideal if
You use Android devices since the app isn't available. You want canvas or whiteboard modes for visual planning. You need team collaboration features. Extensive customization beyond provided structure is important.
Real-world example
A solopreneur uses Griply to manage business and life. Life areas come pre-structured: Health, Wealth, Relationships, Growth. Daily habits track morning routines and evening wind-downs. Tasks organize by project and deadline. Cover images on each life area provide visual motivation. Weekly reviews update progress across all pillars. Everything syncs between Mac, Windows, iOS, and web.
Team fit
Best for individuals managing personal life organization. Not designed for teams or collaborative work. Perfect for solopreneurs and freelancers balancing multiple life areas.
Onboarding reality
Very easy. Pre-built life areas mean you start adding content immediately. Understanding the habit tracking and task system takes an hour. Most users are productive within a day since the structure is provided.
Pricing friction
Free plan available with limitations. Premium at $6.99/year is exceptionally affordable. Lifetime deals occasionally offered provide best value. One of the cheapest options for comprehensive life organization.
Integrations that matter
Limited integrations currently. Calendar sync in development. Primarily a standalone system focused on combining habits, tasks, and areas without external connections.
Timestripe
Best for Life Planning: Timestripe
Looking for something more unique with a zoom out on life as a whole? Timestripe is a planner app with a view to the future. You can use Timestripe to plan next week, but you can also use it to zoom out into the future - see 5 to 30 years ahead.
They have a feature for helping you to plan year goals, and your week goals, the objective is to help see what's ahead and filter down your task management.
A lot of people like this ability as a way to re-think what your tasks should be aiming towards. If you organize your life and "get a promotion" is important - see that every single day increases your awareness to that goal in your tasks making it nice for seeing objectives.
You can also use notes to build on life areas, share boards with others, help weave in daily habits (or climbs as they call it) and connect your calendar to see routine items on your calendar.
Perfect for long-term thinkers. Helps you track tasks, build boards & share tasks. Each board is customizable with gallery & sections. The habit tracking is good for helping to build new habits.
You won't like it if you plan just a few weeks out. $9 per month (billed annually).
Best for
Long-term thinkers who plan years ahead. People wanting to align daily tasks with 5-year goals. Users who need perspective on how today's actions impact future aspirations. Individuals seeking unique time-based goal visualization.
Not ideal if
You focus on weekly or monthly planning only. The concept of 30-year planning feels overwhelming or irrelevant. You need heavy project management features. Simplicity matters more than time-based structures.
Real-world example
An entrepreneur uses Timestripe to balance short and long-term goals. A 10-year goal shows "Build $10M business." 5-year goals break it into milestones. This year's goals detail product launches. This month's tasks get specific: hire designer, launch beta. "Climbs" (habits) track daily actions: networking calls, product development. The clock feature shows life progress, creating urgency. Calendar integration prevents over-scheduling.
Team fit
Best for individuals with long-term vision. Works for couples planning life milestones together (2 people). Not designed for teams or workplace collaboration.
Onboarding reality
Moderate. The time-based structure requires mental adjustment. Understanding how to cascade goals from 30 years to today takes experimentation. Expect 1-2 weeks to internalize the system and see value.
Pricing friction
$9/month (billed annually) or $12/month (monthly billing). No free tier beyond trial. Pricing is mid-range but feels steep if you don't utilize the long-term planning features.
Integrations that matter
Google Calendar (sync calendar events), basic sharing for boards. Limited integrations since the focus is on proprietary time-based planning structure.
Other Notable Recommendations
These aren't dedicated life organizers, but they will help you get life organized in their own special ways:
Sunsama
Sunsama is a notable tool if you want a more mindful way to plan tasks. It doesn't do zoom outs as well as some of the apps in this list. It has features like weekly objectives, guided planning & focus modes for your tasks.
Final Thoughts
Choosing a life organization app comes down to how you naturally think and what aspects of life need the most attention. If you want total control and enjoy building systems, Notion gives you unlimited flexibility. If you're task-focused and want something simple, Todoist keeps you organized without complexity.
For visual thinkers who need to see goals as images and boards, Milanote creates inspiring spaces that feel more like Pinterest than productivity tools. Note-takers who capture everything in writing will appreciate Evernote's depth for organizing ideas alongside life planning.
If you want an all-in-one solution combining habits, tasks, and life areas, Griply offers incredible value at under $7/year. Long-term thinkers planning 5-30 years out should explore Timestripe's unique time-based structure.
Honestly? Most people overthink this decision. Pick the app that matches your natural thinking style (visual, task-based, note-first, or long-term) and commit to using it for 30 days. The best life organization app is the one you'll actually open every day. Switching later isn't painful if you start simple and build gradually.
Don't try to organize every area of your life perfectly on day one. Start with 2-3 key areas (usually health, work, and one personal goal), build those habits, and expand over time. The tools support you, but consistency matters more than choosing the "perfect" app.
If you're still stuck: beginners should start with Todoist or Griply. Customization lovers will prefer Notion or xTiles. Visual thinkers need Milanote. Long-term planners want Timestripe. Match your natural workflow, not what looks impressive on YouTube.