Staying organized and productive these days can feel like a losing battle. Constantly juggling professional deadlines, personal appointments, and daily tasks can overwhelm anyone, and rightly so. Most people are familiar with the frustration: unanswered emails piling up, sticky notes stuck everywhere, and that constant worry of forgetting something important.
Daily planner apps promise to fix this chaos, but with so many options, choosing one that fits your needs is tough without wasting time on trial and error. To save you the headache, we've conducted extensive research and tested the most popular (and some lesser-known) planning apps to see which actually deliver on their promises.
Our carefully selected list includes the 9 best daily planner apps that approach daily organization from different angles.
Some focus on simplicity, others pack in advanced features. Some work best for professionals, others suit students or freelancers better.
Motion - Best overall daily planner
9 Best Daily Planner Apps 2026 – An In-Depth Comparison
Motion is an AI-powered daily planner that handles both your tasks and calendar in one place. It's designed for busy professionals who need to save time on planning their day while staying on top of everything from to-do lists to note-taking.
The app's AI algorithm sorts tasks into your schedule based on priority and context, so your most important work gets done first. It breaks larger tasks into smaller, manageable steps and integrates seamlessly with Google Calendar, Outlook, and iCloud Calendar. The AI note-taker extracts tasks and action items from your meeting notes, turning them into a clear to-do list automatically.
Best for
Busy professionals with dynamic schedules - freelancers, solopreneurs, entrepreneurs, and mid to senior management roles who need centralized task and calendar management. Small to medium-sized teams of up to 25 people looking for AI-powered scheduling that adapts throughout the day.
Not ideal if
You're seeking a basic household or personal planner without AI complexity. Large companies of 100+ unless AI scheduling is central to their work style. Anyone switching from a simpler to-do list tool who doesn't want to invest time learning the system.
Real-world example
A marketing consultant juggles client calls, content creation, and admin work. Motion's AI schedules deep work blocks in the morning when they're most focused, automatically reschedules tasks when urgent meetings pop up, and breaks down 'create client presentation' into smaller subtasks with time allocations. The scheduling tool saves 5-7 hours weekly that used to go toward manual planning.
Team fit
Best for solopreneurs and small teams (1-25 people) where everyone manages their own complex schedules. Customized enterprise solutions available for larger teams. Works particularly well for consultant teams, creative agencies, and professional services firms where calendars are constantly changing.
Onboarding reality
Moderate learning curve, especially for the more advanced AI features. Expect to spend 1-2 weeks getting comfortable with how the AI schedules tasks and learning to trust its recommendations. The interface is user-friendly once you understand the logic. Most users report it takes about 10 days before they stop second-guessing the AI's scheduling decisions.
Pricing friction
Starting at $29 per month (billed annually), Motion is on the pricier side. The $99 per month plan for AI Employee Light (three seats) is a significant investment. No free plan, just a 7-day free trial. The cost is hard to justify for casual users, but makes sense if you bill $75+/hour and value the time savings from automated scheduling.
Integrations that matter
Google Calendar, Outlook, and iCloud Calendar (two-way sync). The calendar integrations are rock-solid. Project views include Gantt, timeline, documents, and Kanban for teams. Time-tracking feature built in. Integration ecosystem is smaller than some competitors but covers the essentials.
Structured - Best iPhone planner for ADHD Support
Structured stands out for its clear visual style that makes planning feel simple. Perfect for mapping out routines, events, and daily to-dos, this app allows you to see your entire day at a glance. You can put together your schedule quickly without getting lost in menus or confusing options.
The app has clear icons and straightforward ways to create tasks or block time in your calendar. Structured is popular in the ADHD community, as its visual timeline and minimal layout make it easier to stay focused and follow daily routines without feeling overwhelmed. The Energy Monitor tool helps you balance your daily plans to avoid burnout.
Best for
Individuals looking for an easy-to-use planner for personal, on-the-go use. People with ADHD who like visual schedules and routines. Those who want AI assistance to structure their daily routines efficiently using voice commands or photo scanning of paper schedules.
Not ideal if
You need workplace-focused features or team collaboration. Managing large projects or complex task dependencies beyond daily routines. Android users looking for full feature parity (the Android version lacks most AI features that make iOS shine).
Real-world example
A new parent with ADHD uses Structured to maintain daily routines. Morning routine tasks (meditation, breakfast, morning walk) are set to recur automatically. The visual timeline shows exactly how long each task takes. The Energy Monitor flags when they're packing too much into high-energy morning hours. Voice AI lets them add tasks while holding the baby - "Add doctor appointment tomorrow at 2pm" works instantly.
Team fit
Designed specifically for individuals, not teams. Perfect for solo users managing personal schedules, students organizing class schedules and study time, or anyone who needs structure for home life. Not built for workplace scenarios or organizational project management.
Onboarding reality
Extremely easy. The visual timeline is intuitive - most users figure it out within minutes. The learning curve is maybe 1-2 days to learn all features. The AI-powered scheduling organizes your day in seconds once you feed it your tasks. OCR scanning feature for turning written schedules into digital ones requires minimal explanation.
Pricing friction
$29.99 per year billed annually, or $49.99 lifetime purchase. The lifetime option at $49.99 is stupidly good value if you plan to use it long-term. 3-day free trial barely gives you time to establish habits, but it's enough to see if the visual approach clicks. Much more reasonable than premium planners charging $15-30/month.
Integrations that matter
Import calendar events from Google, Outlook, and more (one-way sync to avoid conflicts). Apple Watch support for quick task checking. Mac, Web, iOS & Android availability, though Android version is limited. The focus is on being a standalone planning tool rather than integrating deeply with other productivity systems.
Akiflow – Best for work
Akiflow is a task and calendar management app designed to compile your workflow in one place. It brings together tasks, calendar events, and items from other apps, helping you manage your day without constantly switching between platforms. Guided planning and AI-assisted organization help you prioritize and stay on top of your workload.
Akiflow's built-in AI assistant, Aki, acts like a digital personal assistant. It helps with prioritizing, scheduling, goal planning, and even drafting meeting follow-ups via email. Over time, Aki learns your habits and helps you get the most out of each day.
Best for
Busy professionals juggling multiple apps, projects, or calendars. Freelancers who need tools for more than just task lists. Users who benefit from guided planning and visual time-blocking. Solopreneurs or business owners. Smaller teams (up to 5 people) coordinating work.
Not ideal if
You need basic home organization or casual task management. Teams needing deep collaboration or shared project management features. Those on a tight budget wanting free or low-cost task apps. The AI features are still developing and won't replace human planning entirely.
Real-world example
A product manager pulls in tasks from Notion, ClickUp, and email while managing their Google Calendar packed with meetings. Akiflow's time-blocking shows visually where tasks fit between meetings. The command bar lets them quickly capture a task during a meeting (Cmd+K, type task, hit enter) without losing focus. The AI organizes tasks into project categories automatically, and guided planning each morning forces them to commit to realistic daily goals.
Team fit
Ideal for power users in small teams (1-5 people) where everyone manages their own complex workflows. Works well for distributed teams using multiple project management tools. Less suited for large organizations needing shared workflows or teams wanting collaborative features beyond basic task sharing.
Onboarding reality
Moderate learning curve. The guided planning ritual takes 1-2 weeks to become habitual. The command bar and keyboard shortcuts require about two weeks of daily use to get fluent, but the speed gains are massive once comfortable. The AI assistant Aki needs time to learn your patterns - expect a month before it feels truly helpful.
Pricing friction
$19 per month per user billed annually, or $34 per month for monthly billing. Teams or annual subscribers save up to 44%. The price is steep compared to simple to-do apps, but reasonable if you're consolidating 3-4 separate tools. 7-day free trial barely scratches the surface of the workflow benefits.
Integrations that matter
Google Calendar, Outlook, Gmail, Slack, Notion, ClickUp, Todoist, Asana, Jira, Linear, and 50+ other apps. The integration breadth is genuinely impressive - chances are your tools are supported. Two-way sync means tasks created in other apps flow into Akiflow automatically.
Sunsama – Best for calmer, mindful planning
Sunsama offers a refreshing approach to planning if you're feeling burnt out by endless tasks or struggling to maintain work-life balance. This app focuses on helping you prioritize quality over quantity, creating a calm and intentional way to organize your day.
Sunsama encourages you to focus on fewer, more meaningful tasks. It pulls together tasks from various apps, syncs with your calendar, and guides you through planning your day thoughtfully. By combining task management, calendar integration, and a mindful approach, it helps you stay focused on what truly matters.
Best for
Those looking to improve focus on top priorities and reduce overload. Anyone battling burnout or working on a better work-life balance. Freelancers, small business owners, and managers. Those with ADHD looking for extra structure. Teams that want to see each others' plans without complex project software.
Not ideal if
You need simple planning without the mindful structure or daily rituals. People on tight budgets looking for free or low-cost apps. The mobile versions are not as powerful as desktop (important limitation for on-the-go planning). Teams wanting advanced AI features found in Motion or Akiflow.
Real-world example
A consultant starts each morning with Sunsama's guided planning ritual. The app pulls in tasks from Asana, emails from Outlook, and Slack messages flagged for follow-up. Instead of adding 15 tasks, Sunsama's time-blocking shows visually that only 6 tasks fit realistically between meetings. Focus Mode with Pomodoro timer helps them do deep work. The daily shutdown ritual at 6pm closes the app with reflection prompts, literally preventing evening work creep.
Team fit
Best for small teams (3-15 people) who want visibility into each other's priorities without heavyweight project management. Works well for remote teams doing weekly planning together. Team channels allow sharing daily plans without constant status meetings. Less suited for large organizations or teams needing complex dependencies.
Onboarding reality
Moderate learning curve. The guided planning ritual feels forced initially but becomes valuable after 1-2 weeks. The app intentionally slows you down, which is jarring if you're used to blasting through tasks. Most users report it takes about three weeks before the mindful approach clicks and feels natural rather than restrictive.
Pricing friction
$20 per month or $16 per month billed annually. 14-day free trial available. The pricing can seem steep for a daily planner, especially if you don't use all the integration features. However, users battling burnout often find the forced structure worth the investment. No free plan means you're committing from day one.
Integrations that matter
Google Calendar, Outlook, iCloud, Todoist, Trello, Asana, Notion, Gmail, Slack, ClickUp, Jira. Two-way calendar sync means time-blocked tasks appear on your calendar. Task imports are one-way (pulls tasks in, but completing them in Sunsama doesn't always sync back). Slack integration for daily shutdown logging is clever.
Routine – Best for simple, uncluttered personal planning
Routine is a hidden gem that aims to be the go-to productivity platform for individuals. It combines task lists, notes, and your calendar in a single place so you can manage everything easily. Even with this range of features, Routine still feels lightweight and never tries to do too much.
All the information you need is close at hand without adding clutter. While not every feature is fully polished yet, Routine delivers on its promise of keeping things simple and effective.
Best for
Those looking for a simple, uncluttered daily planner that balances to-do lists and calendars. Users who like manual, intentional planning rather than AI automation. Students and casual users benefit from the generous free plan. People who want time-blocking for habits and consistent daily practices.
Not ideal if
Teams looking for deep collaboration tools or shared project management. Those who need complex task tracking with dependencies to manage heavy projects. Users wanting automatic task rescheduling when plans change. Some calendar layouts are locked under premium.
Real-world example
A freelance writer uses Routine's console view (Cmd+Space) to quickly capture article ideas throughout the day. Their weekly review routine on Friday afternoons has a checklist of 8 tasks that recurs automatically. The agenda view shows their writing blocks time-blocked between client calls. Notes for each article project live right next to related tasks, so research and to-dos stay connected without switching apps.
Team fit
Designed for individuals, not teams. Perfect for solo professionals, freelancers, students, or anyone managing personal productivity. The lack of collaboration features means it won't work for coordinated team work or project handoffs between people.
Onboarding reality
Moderate learning curve. Routine has more features than it appears initially, and understanding how pages, tasks, notes, and calendar events connect takes about a week. The keyboard shortcuts are powerful but require learning. Performance improvements are ongoing, so expect occasional rough edges as the product evolves.
Pricing friction
Free plan is genuinely solid for most personal users. Paid plans start at $10 per seat per month billed annually. Some calendar layouts and advanced features are locked under premium, which can feel restrictive if you're trying to stay on free. Overall, one of the best free planners available for personal use.
Integrations that matter
Claude, Notion, Zapier, and Google Workspace. The integration list is modest but covers key bases. Google Calendar sync works well. Notion integration lets you pull in pages. The current integrations are basic compared to competitors, but the team is actively improving this area.
Timestripe – Best for long-term vision
Timestripe caught our attention a couple of years ago, and it's only gotten better since. It's a unique planner that goes beyond daily tasks, helping you connect your day-to-day work with goals spanning years or even decades. This big-picture approach lets you align your weekly tasks with long-term aspirations.
With Timestripe, you can manage daily priorities, yearly plans, and lifelong goals in one place.
Best for
Those who want to balance short-term planning with long-term vision. Users who like a holistic or goal-oriented approach to productivity. Small teams (2-10 people) that want to collaborate on goals but don't need heavyweight project management tools. Anyone doing strategic planning or career transitions.
Not ideal if
You're looking for a simple to-do list app without goal-setting structure. Users who prefer task managers with deeper integrations and automation options. Larger teams needing robust collaboration tools. The multi-horizon planning can feel overwhelming if you just want daily task management.
Real-world example
An entrepreneur maps out their 5-year business goal (reach $5M ARR), breaks it into yearly milestones (Year 1: launch product, Year 2: hit $500k ARR), then quarterly goals (Q1: 100 users, Q2: first paying customers). Daily tasks like 'schedule 3 sales calls' connect visually up the chain to the 5-year vision. The motivation boost from seeing how today's work connects to long-term goals is genuinely powerful.
Team fit
Works for small teams (2-10 people) wanting to align on shared goals with individual accountability. The collaboration features (shared boards, task assignment, commenting) support light teamwork. Less suitable for large teams needing complex permissions, workflows, or enterprise features.
Onboarding reality
Moderate to heavy. Setting up all your goals from lifetime down to weekly initially takes 1-2 hours and feels overwhelming. The multi-layered planning approach requires commitment. However, once established, daily use is simple. Some users report the 'climbs' feature for building knowledge feels complex and hard to stop mid-habit.
Pricing friction
$9 per month or $19 per month billed monthly. Yearly subscribers save up to 53% per year. A free limited plan is available to test the concept. The pricing is affordable compared to premium planners, though the goal-oriented structure means you're paying for features you might not use if you just want task management.
Integrations that matter
Lacks robust integrations or two-way syncs with popular calendars and productivity tools. The calendar view works, but it's not pulling from Google Calendar or Outlook. This is a standalone system, which means you're managing goals and tasks inside Timestripe separately from your existing workflow tools. Integration ecosystem is the weakest point.
Morgen – Best for collaboration
Best for All Round: Morgen – Best for collaboration
Morgen is more than just a daily planner. It's an all-in-one productivity platform that brings together calendars, tasks, and scheduling. Instead of switching between apps, you can connect your calendars, sync tasks from other tools, and manage everything in one clean workspace.
What makes Morgen stand out is how it bridges the gap between traditional calendar apps and modern task managers, giving you both structure and flexibility in the same workspace.
Best for
Busy professionals managing tasks across multiple apps and calendars. Those who like structured blocks of focus time with time-blocking. Anyone who wants AI to handle scheduling without giving up full control. Small to medium teams (5-50 people) coordinating calendars and availability.
Not ideal if
Casual planners wanting simple to-do lists. Users who prefer minimal interfaces over structured time-blocking. Light users may find it too complex for basic needs. Some advanced features are locked behind paid plans, limiting the free experience.
Real-world example
A consultant managing three client calendars uses Morgen's unified view to see all commitments in one place. Smart Frames automatically schedule 'small tasks' in 30-minute gaps between meetings, 'medium tasks' in 90-minute morning blocks, and protect afternoons for 'large projects' requiring 3+ hours. When a meeting moves, Morgen's proactive mode suggests where to reschedule the affected task. The Bento-style sorting (small/medium/large) matches tasks to energy levels throughout the day.
Team fit
Designed for individuals but scales to small teams (up to 20-30 people) needing shared calendar visibility. Team pricing at $8 per seat per month (billed annually) or $20 per seat per month (monthly billing) with minimum 2 seats. Works well for distributed teams where everyone manages their own calendar but needs coordination.
Onboarding reality
Moderate learning curve. Setting up Smart Frames and understanding how they work takes about a week. The concept of frames (time blocks with rules) is initially confusing but powerful once you grasp it. More manual than Motion's full AI automation, which means you maintain control but do more setup work upfront.
Pricing friction
$8 per month for individuals billed annually, or $24 per month billed monthly. The long-term plan costs $8 per month when billed every 3 years with significant savings. All plans include 7-day free trial and 30-day money-back guarantee. Discounts: 25% off for students, academics, nonprofits; 15% off if switching providers. Pricing is mid-range, cheaper than Superhuman but more than basic planners.
Integrations that matter
Calendars: Google, Outlook, iCloud, Fastmail (excellent multi-calendar support). Task tools: Notion, ClickUp, Linear, Todoist, Asana, Jira. Scheduling: Built-in booking links for external meetings. Available on iOS, Android, Linux, Web, Windows & Mac (true cross-platform). The wide integration ecosystem is genuinely impressive.
Griply – Best for simplicity & ease of use
Griply is a fairly new planner app that combines task management, habit tracking, and goal planning in a single, easy-to-use place. With Griply, you can keep track of everyday tasks, create habits, and plan long-term goals without switching between different apps.
One of the app's strengths is how it connects your daily routine, tasks, and goals. It creates a sense of direction by linking what you do each day with what you want to achieve long-term.
Best for
Those who want tasks, goals, and habits in one organized app. Budget-conscious individuals seeking affordable tools at $6.49/month. Those who like visual progress tracking and clear organization by life areas. iOS users who want a well-built app with high ratings (no Android version).
Not ideal if
Users seeking a pure, advanced to-do list app without goal scaffolding. Those who need highly detailed habit analytics beyond basic tracking. Users managing large task or goal backlogs might find the interface can get complex. Android users are out of luck entirely.
Real-world example
A recent college graduate maps out life goals across career, health, relationships, and finances. The 'get promoted to senior role' goal breaks into subgoals (build portfolio, take leadership course), tasks (update resume, schedule coffee chat with manager), and daily habits (spend 30 minutes on skill-building). The goals timeline shows when they plan to start each major goal. Charts visualize progress across all four life areas, making it obvious when career is advancing but health habits are slipping.
Team fit
Entirely focused on individuals, not teams. Perfect for solo users managing personal and professional life goals. Students tracking academic and personal development. Anyone wanting to organize life holistically rather than just managing work tasks.
Onboarding reality
Very easy. The app is clutter-free and visually clear, making onboarding smooth. Most new users figure out the basics within an hour. The visual dashboards and life area organization are intuitive. Setting up your first set of goals and linked habits takes maybe 30-45 minutes, then daily use is simple.
Pricing friction
$6.49 per month billed annually. A free plan is available with basic features but restricts users to just two goals and two habits, which is quite limiting. 7-day free trial available. Very affordable compared to premium planners at $15-30/month, but the free restrictions mean most users will need paid to get value.
Integrations that matter
Very limited integrations. This is a standalone app focused on being your central hub rather than connecting to other tools. The lack of calendar sync or task management integrations means you're managing goals and habits entirely within Griply. Available on iOS, Windows, Mac, Web. Well-built iOS app is the standout platform.
Reclaim AI – Best AI-powered planner
Reclaim AI is a Dropbox-owned productivity tool designed to help you manage your time, tasks, and habits efficiently while keeping your calendar organized. It helps you prioritize what matters most and protects time for focused work, making it ideal for those who want a smarter way to schedule tasks alongside meetings.
Reclaim AI works with different digital platforms and uses AI to help schedule activities based on your priorities and patterns. You can plan tasks, set focus blocks, track habits, and even manage external meetings.
Best for
Users looking to prioritize work, manage habits, and protect focus time with AI assistance. Google & Outlook Calendar power users. Busy individuals who need help auto-scheduling tasks between meetings. Small to medium-sized teams (5-100 people) coordinating calendars. The 50% student discount makes it attractive for academic use.
Not ideal if
You prefer using mobile apps to manage tasks and other activities while on the go (web-only is limiting). Those who prefer simple to-do lists without AI-assisted scheduling. Individuals working solo might not need the team calendar features. Dropbox ownership raises concerns about long-term support and product direction.
Real-world example
A product manager has recurring habits (morning review, lunch workout, end-of-day shutdown) that Reclaim automatically fits into their calendar between meetings. When a meeting gets rescheduled, Reclaim moves tasks and habits around intelligently. Focus time blocks for deep work are defended - if someone tries to book a meeting during protected focus time, Reclaim shows it as busy. Task aggregation pulls in to-dos from Asana and ClickUp, scheduling them based on priority and deadlines.
Team fit
Best for small to medium-sized teams (5-100 people) where everyone uses Google Calendar or Outlook. The team features help coordinate meeting times and show team-wide availability. Less suitable for very large organizations or teams not standardized on Google/Microsoft calendars.
Onboarding reality
Moderate learning curve. Understanding how the AI schedules tasks, habits, and focus time takes 1-2 weeks of daily use. Some users find the automatic rescheduling jarring initially - you need to trust that the AI is optimizing your calendar. Once you understand the scheduling logic, most users find it saves significant time.
Pricing friction
$8 per seat per month billed annually (up to 10 seats), or $12 per seat per month billed annually (up to 100 seats). Free plan available for one user with basic features. Discounts: 50% off for students, 20% off for nonprofits and startups, 20% off for switching from competitors. The pricing is reasonable for teams but adds up quickly at scale.
Integrations that matter
Google Calendar & Outlook calendar (core integration, must-have). Task management: Asana, ClickUp, Jira, Todoist (pulls tasks in for auto-scheduling). Slack integration for notifications. The focus is deep calendar integration rather than broad tool connections. Limited to one calendar service on the free plan.
Notable Mentions: Additional Daily Planners Worth Sharing
Amazing Marvin
While our top picks cover a wide range of needs, a few other apps are worth considering if you're looking for something different or if the above options don't quite match your needs. Amazing Marvin is a highly customizable to-do list and task management tool designed to adapt to the way you work. One thing we liked is how quickly new users can dive in.
The setup is fast, and you can begin entering tasks almost right away, although mastering all the advanced tools will take a little longer. You can organize your days, set priorities, and track time with a variety of tools that can adapt to your own work style. Marvin is available for iOS, Android, web, Windows, Mac, and Linux users.
FeaturesYou can estimate the time a task will take and quickly check the totals for your day or week.
The app keeps track of delayed or put-off tasks so you can spot patterns. A chart shows when you're busiest and where your hours go. You can set daily or weekly work targets for different types of work. Built-in timers and Pomodoro sprints help support focused sessions. Gamified features let you earn points for task completion.
Anyone with coding experience can interact with Marvin through its API. 50% student discount available on monthly or annual subscriptions.
Best forUsers who are looking for agenda and timeline views. Individuals who want a fully customizable task management system. Those who appreciate granular control over prioritization, workflows, and time tracking features. Not best forUsers seeking a simple, ready-to-go to-do list without configuration. Teams that require a collaborative tool.
Casual users unwilling to spend time setting up and learning the platform.
OFFLIGHT
OFFLIGHT is a South Korean task management app that combines everything you need in one place. It pulls together tasks, calendars, and integrations (e.g. Notion, Linear, Google Calendar, Gmail, Slack) so you don't have to jump between multiple apps.
The platform helps with organization, goal tracking, and focus modes, making it a solid choice for managing both personal and work responsibilities.
FeaturesTasks can be dragged and dropped into lists, organized by date, and tracked by percentages, numbers, or currency. Tasks can be time-blocked in a clear layout, with unplanned tasks visible and progress tracked toward upcoming deadlines. The interface provides a minimalist focus mode with a background timer to help users concentrate on the task at hand.
Goals can be added to tasks, with deadlines and progress tracking. An in-app chat lets you type requests to an AI-powered assistant. $12 per month, billed monthly Best forProfessionals juggling multiple communication channels and tasks. Those who rely on smart, AI-driven time blocking and planning. Anyone who appreciates focus modes and goal tracking.
Those who like a combination of calendar and task management in one platform. Not best forUsers who need advanced collaboration features. Users looking for mature, polished mobile experiences. Those who prefer a simpler, minimal task manager without extra options.
Any.do
do is a well-established productivity app that helps you manage tasks and daily plans with less hassle. Over the years, it has evolved from a to-do list app into a versatile platform that lets you manage personal tasks, work projects, and schedules all in one place.
Its daily planner approach helps you stay organized, prioritize your day, and view everything from tasks to calendar events.
FeaturesCreate tasks and get reminders on WhatsApp. Add custom fields for greater customization. Time-based, recurring, and location-based reminders. Create private boards to manage sensitive data. Premium features include AI-powered suggestions that generate subtasks and task recommendations. 33 per month, billed annually (four seats) A free version is available.
There's a 14-day trial for the Teams plan. Best forPeople managing both personal and work tasks in one place. Small teams or collaborators looking for simple project tracking. Not best forLarge teams requiring robust project management features. Those who need full-featured calendar task integration.
Day Flow
Day Flow feels like having a personal assistant right in your pocket. This AI-powered daily planner makes organizing your tasks, scheduling your day, and even getting personalized productivity advice surprisingly simple. From work and school to personal errands and fitness routines, Day Flow helps you balance all areas of your life without feeling overwhelmed.
The app's clean interface, intuitive interactions, and smart AI suggestions make it easy to dive in and start planning immediately. Currently, Day Flow is available on iOS and the Play Store. FeaturesProvides task management with support for subtasks, notes, attachments, reminders, and recurring tasks. Daily planning that surfaces your tasks and organizes them into an easy-to-follow schedule.
Calendar integration allows syncing with platforms like Apple Calendar, keeping your events and tasks in one place. Tasks can be categorized by work, personal, or custom labels to maintain clear organization. Chat with the AI (via voice or text) to automatically create tasks based on what you say. 99, billed monthly. A free trial is available.
Best forIndividuals looking for a smart daily planner with AI guidance.
People balancing multiple tasks across work, school, and personal life from their phones. Users who enjoy using voice commands for scheduling and creating tasks. Individuals with ADHD. Not best forTeams that need extensive collaboration features. Anyone looking for a desktop-based daily planner app.
Ellie Planner
Ellie Planner is built for people who want structure without feeling overwhelmed. It's lightweight, clean, and keeps the focus on what matters most: planning your day and managing tasks without drowning in menus or endless settings. At its core, Ellie gives you a Kanban-style board that doubles as a weekly planner.
You can drag tasks across days, timebox them into your calendar, and flip between a task view or a full calendar view depending on how you like to plan.
It feels intuitive right from the start, with drag-and-drop actions, clear lists, and a layout that doesn't get in your way. Ellie isn't trying to replace every productivity tool out there, but instead gives you a balanced mix between a task manager like Todoist and a daily planner like Sunsama.
If you're looking for something that's lightweight but still gives you time blocking, calendar views, and list organization, it's a good planner app to go for.
FeaturesBulk task creation with its AI assistant. You can create a backlog of tasks in an area called a "Brain Dump" and work on them later. Categorize tasks by work, personal, or custom labels for better organization. Daily planning that surfaces tasks and organizes them into a clear schedule. Supports rolling over uncompleted tasks to the next day.
A Kanban view of your calendar for a more visual organization of tasks. A focus mode where you only see the day's tasks helps you avoid being overwhelmed and stay concentrated. 99 per month, billed monthly. A free plan is available. 99 is available. A 50% student discount is available. Best forUsers who want AI assistance for daily planning.
Individuals who need a simple yet smart planner for personal productivity.
Not best forAndroid users, as Ellie is only available via a web app, desktop app (Mac, Windows), and iOS (iPhone and iPad).
Ellie Planner is a daily planner app for time blocking tasks and calendar events.
Trello
Trello is one of those apps that makes task and project management feel less like a chore and more like moving sticky notes around a digital board. It's built around the Kanban board and card system, where you move cards through different stages until they're complete. Its simplicity is one of its biggest strengths.
You don't need to be a project management pro to figure it out.
Whether you're organizing personal to-dos, managing a small team, or coordinating a bigger project, Trello gives you a clean and visual way to stay on top of everything. FeaturesKeep an inbox for new ideas and tasks so nothing gets lost. Organize projects with boards, lists, and progress tracking on each card. Easily move tasks into the calendar to schedule your week.
Add notes, files, comments, and deadlines to each card for better organization. Upload attachments to stay organized and have key resources close. An AI-powered tool (Atlassian Intelligence) designed to generate, refine, and summarize content within your boards. Break bigger tasks down into checklists on each card. Set up rules, triggers, and commands to automate regular actions.
PricingStandard: $5 per user per month, billed annually. Premium: $10 per user per month, billed annually. 50 per user per month, billed annually (for 50 seats) A free plan is available. 50% off enterprise plans for eligible nonprofits. Best forIndividuals or small teams who want a visual, no-stress project manager. Creative teams and freelancers.
Remote teams that want a clear way to run deep automations for easier task management.
Not best forTeams that require resource tracking, or complex workflows out of the box. Businesses that want detailed role management on a free or low-cost plan.
