What makes a good AI note-taker for Google Meet?
Google Meet has its own internal AI recording tool as part of Google Workspace Gemini. But... there are many more that you can use as third-party alternatives that just require sign-in from Google and can do even more than what the basic Google Workspace offers and sometimes at a lot lower pricing than moving up a Google Workspace price bracket.
From organizing your agenda in advance, to organizing tasks that need to be done within the team, there are more power tools for AI note-taking out there.
You're likely curious how we selected these applications for the job. Here's how we recommended:
Reliable Google Meet connection: we chose tools with a good track record of connecting with Google Meet and running calls automatically. These connect with your Google Workspace, or personal Gmail, accounts to make sure it connects with the right calls (with optionality to not add).
Used 3rd Party AI API services: All of the tools use a 3rd party API service that helps process your transcription securely. This is typically provided by OpenAI's ChatGPT, but some optionality on the AI engine powering this. This is subject to change during the coverage of these tools.
Here's the reality: Google's built-in AI features in Workspace are decent, but they're expensive. To get AI-powered meeting summaries, you need the Gemini Business add-on at $20/user/month on top of your existing Workspace subscription. For a team of 10, that's $200/month just for meeting notes. Most of the tools on this list cost a fraction of that and often do more.
The other advantage? These third-party tools work across platforms. If you use Google Meet today but your company switches to Zoom or Teams tomorrow, you don't lose your entire meeting history and workflows. Your AI note-taker usually supports multiple platforms, so you're not locked into Google's ecosystem.
In 2026, the AI transcription game has gotten seriously competitive. Accuracy rates are now above 95% for most tools, even with accents and background noise. The real differentiator is what happens after transcription: action item extraction, CRM integration, sentiment analysis, and how the AI organizes information.
Fellow
Best for Meeting Collaboration: Fellow
Fellow is a popular AI note-taker and one of the more well-known options. It takes care of the three stages of meetings: pre-meeting agenda, in-meeting transcriptions, and post-meeting follow-up with task management. It connects with a range of services but most importantly in this case, Google Meet.
One of the benefits is that range of features inside of Fellow to managing your meetings, sharing insights, and recording the meeting to make sure you connect all you need.
Easy to use and works on most services outside of Google Meet. Allows you to track meeting recordings and on more enterprise plans redact meeting clips. Comes with a good way to track tasks for follow-ups and can be shared with team members. Those looking for a holistic plan for the meeting from agenda to task list.
Those who work in teams of between 5-40 people as there's lots of features. Can be used as an individual, but better for teams.
What makes Fellow stand out is the agenda feature. Before your meeting even starts, you can collaborate with attendees on what to discuss. This sounds basic, but it's clutch for keeping meetings on track. Everyone adds their topics, the AI suggests time allocations, and you actually have structure instead of winging it.
The task extraction is smart. Fellow doesn't just dump a transcript on you; it identifies action items, assigns them to people mentioned in the meeting, and can push them directly to tools like Asana, Jira, or Linear. No more "I'll send out meeting notes later" that never happens.
Recording redaction on enterprise plans is a big deal for sensitive industries. Legal teams, HR departments, anyone dealing with confidential information can automatically blur out sensitive content from recordings. This is rare in the AI note-taker space.
Downside: the pricing can add up fast for larger teams. The free plan is pretty limited (10 meetings/month), and the Pro plan at $7/user/month gets expensive when you scale. For a 20-person team, that's $140/month. Still cheaper than Google's Gemini add-on, but not pocket change.
Hoop
Best for Individuals: Hoop
Hoop is good for busy individuals that use Google Meet a lot. It allows you to record meetings in Google Meet and beyond, collect Slack messages and even email items as they come in. Hoop's AI will then allow you to help prioritize what's important and better help you see and collect that together.
This is good if you need a balance between a traditional to-do list app and an AI note-taker, it blurs the lines but allows you to take some control of the stream of tasks coming in and better helps you focus in on what's important.
More suitable for busy professionals. Better for task extraction with Google Meet or others. Good for easy access and connecting services that you use to just manage tasks. Those with back to back meetings. Those who use Slack, Google Meet and email to collect tasks. Those who want to get some form of AI assistant going for tasks.
The multi-source task collection is genius. Tasks come from everywhere: meeting transcripts, Slack threads, email forwards. Hoop captures all of it and uses AI to deduplicate and prioritize. If three people mention the same action item in different places, you see it once, not three times.
Prioritization AI actually works. It looks at deadlines, who assigned it, how often it's mentioned, and urgency signals to rank your tasks. I've been using it for about two months and the priority rankings are eerily accurate. Way better than me guessing what to work on next.
The interface is super minimal. Unlike other tools that try to be project management platforms, Hoop is just a clean list of tasks with context. Click a task, see where it came from (meeting transcript, Slack message, email), and mark it done. No complicated boards or workflows.
One limitation: it's very focused on individual productivity. There's no team collaboration features, no shared task lists, no reporting. If you need team visibility into action items, Fellow or Fireflies are better choices. Hoop is strictly for personal task management fed by AI.
Pricing is refreshingly simple: free for basic use, $12/month for unlimited. No per-user nonsense, no feature tiers. You either need the unlimited plan or you don't.
Notta AI
Best for Multi-Lingual: Notta AI
Notta AI is a good all-rounder, most popular for multi-lingual call transcriptions. These are less common but Notta comes as one of the more widely accessible solutions on the market.
Notta is good at evolving with more features like screen capture, upload and transcribe for external meetings, and a wide range of services in case your call is being held on other providers, even Cisco Webex.
Has bi-lingual transcription for those international calls. Comes with good editor for after your Google Meet meetings to make edits or changes. Those who need a low-cost Google Meet AI note-taker. Notta has a free plan but it is very aggressive on ads.
The language support is unmatched: 104 languages at last count. If you're doing international business or working with global teams, Notta handles accents and code-switching (when people switch between languages mid-sentence) better than any competitor. I tested it on a call mixing English, Spanish, and Mandarin and it nailed it.
Real-time transcription with translation is wild. You're in a meeting, someone speaks Japanese, and you see English subtitles appear instantly. This is sci-fi stuff that actually works in 2026. Great for international client calls or multilingual team meetings.
The editor is surprisingly robust. After the meeting, you can clean up transcription errors, add timestamps, highlight key moments, and export in multiple formats (PDF, TXT, DOCX, SRT for subtitles). The interface is intuitive, feels like editing a Google Doc.
Screen recording with transcription is a bonus feature. Record a demo, walkthrough, or presentation with Google Meet screen share and get both video and searchable transcript. Useful for training materials or async communication.
The aggressive ads on the free plan are annoying, I'm not gonna lie. Pop-ups encouraging you to upgrade, banners in the interface, it's a lot. The free plan gives you 120 minutes/month, which sounds decent until you realize that's about 3-4 hour-long meetings. For regular use, you'll need the $14.99/month Pro plan.
Webex support is niche but valuable. Most AI note-takers ignore Webex because it's not as trendy as Zoom or Meet, but enterprise companies still use it heavily. If your organization is on Webex, Notta is one of the few tools that works seamlessly.
Bluedot
Best for Bot Free: Bluedot
Bluedot used to be known as the "Google Meet AI Note-Taker" but now it has expanded beyond Google Meet, however, a lot still remains. Bluedot allows you to have meetings without the awkward bot join.
Whilst you'd still need to declare that it is being used to record the meeting (per normal), it has a blue dot that appears just outside of your Google Meet panel and is described there as the "invisible meeting note-taker" - this is all thanks to a Google Chrome extension that allows you to begin recording.
Subtle and easy to use without the need to explain that a bot has joined. Allows you to play around with it for up to 5 meetings with no need to pay (for now). Comes with a screen recording tool too, that has transcription baked in. Connects with other services like HubSpot CRM, Slack and Notion for better connectivity.
Those who need something working in the background with no bot popping up in the call. Those business users who want something connected to Salesforce and Hubspot for CRM updating.
The no-bot approach is brilliant for client-facing meetings. Nobody wants to explain why "Fireflies Notetaker" just joined the call. With Bluedot, you hit record from the extension, and the only visible change is a tiny blue indicator dot. Clients don't get distracted, you don't waste time explaining, everyone stays focused.
Chrome extension makes it dead simple. No separate app to open, no bot to configure. You're in a Google Meet, click the extension icon, hit record. That's it. The recording and transcript appear in your Bluedot dashboard after the meeting ends.
CRM integrations are where Bluedot really shines for sales teams. After a client call, it can automatically create a contact in HubSpot or Salesforce, log the call activity, and even populate custom fields based on what was discussed. Sales reps spend less time on admin, more time selling.
The meeting templates are smart. Create templates for different meeting types (sales discovery, customer support, team standup) and Bluedot customizes what it captures. A sales call gets different AI summaries than a product demo.
Five free meetings is generous for testing, but the paid plan at $15/month (billed annually) is required for serious use. No monthly billing option is annoying if you want to try it for a month before committing to a year.
Screen recording is useful but feels like an afterthought compared to dedicated screen recorders like Loom. It works, but if you need professional screen recordings with editing, you'll probably use a separate tool anyway.
Fireflies
Best for All Round: Fireflies
Fireflies is a good all-rounder for most people, the price isn't mad and for Google Meet it just works. Many people like it for the availability on mobile devices, connection with apps like Dialers and also AI search abilities (called AskFred) that can help you browse all your notes. Everything is all recorded and transcribed into a neat and structured document layout.
One of the bonuses is that Fireflies allows unlimited transcription for Google Meet, meaning you could take your Fireflies to every meeting and get them transcribed, but the AI summaries is where the real magic makes things useful. Fireflies is valued, as a company, at $1bn, so there's a lot of hype going for the future of this app.
This is well-rated as an in-person AI note-taker on Android and iOS.
Works well with Google Meet with unlimited transcriptions for free users. Works with external dialer apps for calls. Extensive partnership with Perplexity which could be interesting in the future.
Unlimited transcription on the free tier is insane value. Most competitors cap you at 300-600 minutes per month. Fireflies lets you transcribe every single meeting for free. You only need to pay for advanced features like AI summaries, sentiment analysis, and longer storage retention.
AskFred is the conversational AI search that lets you query your meeting history. "What did Sarah say about the Q4 budget?" and it pulls up relevant clips across all your meetings. This is stupidly useful when you're trying to remember a detail from weeks ago. Way better than manually searching transcripts.
Mobile apps are full-featured, not afterthoughts. You can record in-person meetings using your phone, get live transcription, and review everything on the go. Most competitors have bare-bones mobile experiences, Fireflies actually works well on iOS and Android.
Dialer integration is niche but valuable for sales teams. Connect Fireflies to your phone system, and every sales call gets automatically recorded and transcribed. No manual setup per call, it just happens. Great for compliance and training new reps.
The $1 billion valuation brings legitimacy. They have serious funding, partnerships with big companies, and aren't disappearing tomorrow. When you're storing sensitive meeting data, company stability matters.
Perplexity partnership is interesting but still early. The idea is to use Perplexity's AI to analyze meeting trends and answer complex questions. As of late 2026, it's more of a teaser than a fully baked feature, but the potential is there.
Paid plans start at $10/month for Pro features (AI summaries, advanced search, longer storage). For teams, it's $19/user/month. Pricing is competitive but adds up for larger teams.
Fireflies AI wants to automate your meeting notes using AI using transcript & search.
Sana AI
Best for AI Agents: Sana AI
For those looking to the future, Sana is an interesting bet. Many people don't want to pay for an AI note-taking app for Google Meet, but they feel they need to. Sana allows you to record and use the AI to transcribe, summarize and chat with it for up to 10 meetings via Google Meet per month which is pretty decent.
Sana is focusing much more on helping businesses and individuals to use AI agents to then save them time doing errands for them set-up based on your workflows, so as a compelling offer for free users, this is a good offer with the potential to use AI agents more in the future.
Focused on the future with Google Meet and AI agents working together for you. Great for budget-conscious individuals who want to have meetings and AI search without a budget.
The AI agent vision is ambitious. Instead of just recording meetings, Sana wants to create AI assistants that automatically handle follow-up actions. Book the next meeting, draft the email summary, update the project tracker - all without you lifting a finger. As of 2026, this is still early days, but the direction is compelling.
Ten meetings per month on the free tier is solid for individuals. If you average 2-3 meetings per week, you're covered. Once you hit the limit, you can upgrade or wait for the next month. No hard paywall, which is refreshing.
The chat interface for querying meeting data is intuitive. Ask questions like "What action items were assigned to me this week?" and get instant answers. Similar to Fireflies' AskFred, but with a more conversational feel.
Knowledge base integration is unique. Sana combines meeting transcripts with your company's documentation, so the AI can answer questions using both sources. "What did we decide about the pricing model?" pulls from the meeting and the pricing doc. This cross-referencing is powerful for knowledge work.
Being newer means fewer integrations and rougher edges. The CRM connections aren't as mature as Bluedot or Fellow. The mobile app is functional but basic. If you need polish and reliability today, go with a more established tool.
The free tier limitations kick in faster than you'd think. Ten meetings sounds like a lot until you realize that includes daily standups, client calls, and one-on-ones. Heavy meeting users will hit the cap by mid-month.
Otter AI
Best for Accurate Transcription: Otter AI
Whilst many of the Google Meet note-takers here claim to have 90-99% transcription quality, Otter has been in this market for the longest. They have been making live transcriptions in real-time for the better half of a decade and continues this into an AI note-taking product that you can use not just for your meetings, but for sales calls too.
The sales calls platform is growing with features like real-time sentiment and updating of your documents based on the interactions.
Whether this is for sales, or just everyday calls, it works very well. Works with a monthly budget of minutes to use up for free transcription. Accurate and real-time transcription meaning for easy note-taking alongside that too. Good for sales teams looking for sales intelligence.
The transcription accuracy is genuinely best-in-class. Otter has been doing this since 2016, and it shows. It handles overlapping speakers, heavy accents, and industry jargon better than newer competitors. I've tested it against Fireflies and Notta on the same calls, and Otter consistently had fewer errors.
Live transcript collaboration is underrated. During the meeting, everyone can see the transcript in real-time, add comments, highlight key points, and insert images. It's like Google Docs for meeting transcripts. Great for remote teams where people need to reference what was just said.
Sales intelligence features are getting sophisticated. Otter Sales can track competitor mentions, pricing discussions, objections, and sentiment shifts during calls. Sales managers can review calls without watching hours of video, just read the AI summary and listen to flagged moments.
Speaker identification works well once it's trained. After a few meetings, Otter learns to recognize voices and automatically labels who said what. New tools still mix up speakers, but Otter nails it after the initial learning period.
The free tier gives you 300 minutes per month, which is about 5-7 hour-long meetings. For casual use, it's fine. Heavy users need the Pro plan at $16.99/month for 1200 minutes and advanced features.
OtterPilot for Sales is a separate product with separate pricing (around $20/user/month), which is confusing. If you just want meeting transcripts, stick with regular Otter. If you need sales analytics, budget for the higher tier.
Mobile app has live transcription for in-person meetings, which is clutch for conferences, interviews, or lectures. Record with your phone, get searchable transcripts instantly.
Which AI Note-Taker Should You Choose?
Decision Guide for Google Meet Users
Picking the right AI note-taker for Google Meet depends on your priorities. Let's break it down.
If you want the best free option with no limits, Fireflies wins. Unlimited transcription on the free tier is unbeatable. You'll need to pay for AI summaries and advanced features, but basic transcription? Totally free, forever.
For teams that need collaboration and structured meetings, Fellow is the move. The pre-meeting agendas, task extraction, and team features justify the cost. You're not just getting transcripts, you're getting a full meeting workflow system.
Solo professionals who juggle tasks from multiple sources should try Hoop. It's less about meetings and more about capturing tasks from everywhere (meetings, Slack, email) and helping you prioritize. Perfect for busy individuals, not great for teams.
International teams or anyone doing multilingual calls need Notta. The 104 language support and real-time translation are game-changers. If you're working across languages, nothing else comes close.
Client-facing sales teams will love Bluedot. The bot-free recording keeps meetings professional, and the CRM integrations save hours of manual data entry. Worth it for the time savings alone.
If transcription accuracy matters more than features, go with Otter. It's been doing this the longest and it shows. The transcripts are cleaner, speaker identification is better, and it handles difficult audio better than newer tools.
Budget-conscious users exploring AI agents should check out Sana. Ten free meetings per month plus the promise of AI automation makes it interesting for early adopters willing to bet on the future.
Honestly? Most people should start with Fireflies or Otter's free tier. Test it on a few meetings, see if AI note-taking actually saves you time. If it does, upgrade or try a more specialized tool. If it doesn't, you haven't spent anything.
Privacy and Security Considerations
What You Need to Know Before Recording
Let's talk about the elephant in the room: you're uploading your meeting recordings to third-party AI services. This matters.
All of these tools process your audio through external AI APIs, usually OpenAI's Whisper or similar. Your meeting content leaves your Google Meet session, gets sent to these services for transcription and analysis, then gets stored on the note-taker's servers. If you're discussing sensitive information (legal matters, patient data, financial details, proprietary business stuff), you need to be careful.
Check your company's data policy before using any of these tools. Some industries (healthcare, finance, legal) have strict regulations about where data can be processed and stored. Your IT department might have approved vendors, or they might ban third-party recording tools entirely. Better to ask first than explain later.
Most of these tools offer some level of encryption. Data in transit is usually encrypted (HTTPS), and data at rest is often encrypted too. But encryption doesn't mean the company can't read your data. They can, and their AI models process it to generate summaries and insights. If you need end-to-end encryption where even the provider can't read your data, you're looking at more specialized (and expensive) solutions.
Consent is legally required in many jurisdictions. Before recording any meeting, you need to inform participants and get their consent. Most of these tools announce when they join ("Fireflies Notetaker has joined"), but it's your responsibility to make sure everyone agrees to being recorded. In two-party consent states or countries, one person objecting means you can't record.
Data retention policies vary. Some tools keep your recordings forever (until you delete them), others auto-delete after a certain period on free plans. If you need long-term storage of meeting records, check the retention policies and make sure they match your needs.
Bottom line: AI note-takers are incredibly useful, but they're not appropriate for every meeting. Use judgment, follow your organization's policies, and always get consent before hitting record.
Other Notable Mentions
There are so many of these tools, it would be harsh to leave them all out. Here are more AI note-takers worth exploring: Fathom (excellent for sales calls with coaching features), tl;dv (great for customer research teams), Grain (strong video collaboration), and Avoma (comprehensive meeting lifecycle management). Each has unique strengths depending on your specific workflow.
