Is Superlist worth it in 2024?

Best Features, Pros, Cons & Pricing

Superlist is a to-do list application designed to combine personal projects with teamwork. Its goal is to help you manage your tasks while also collaborating with a team on shared tasks. It works well not only for task management but also for note-taking.

While it doesn’t offer the full capabilities of a dedicated note-taking app, Superlist allows you to take notes—such as meeting minutes or daily tasks—with your team in real time. It also integrates with popular services like Google Calendar, Gmail, Slack, and Loom.

Is this application right for you? Let’s explore it in this review.

What is Superlist?

Superlist is a collaborative to-do list application for individuals and teams to manage lists and tasks. They can be captured and organised into your daily to-do list. Superlist works on iOS, Android, web, and macOS.

Who is Superlist best for?

Superlist is typically best for individuals who are busy professionals who want to manage their tasks and consolidate some of the elements of their tasks in one location.

The application also works well for small-to-medium-sized teams that want to plan their work. One of the big drawbacks for many individuals using it is that you can manage your tasks for yourself and your team and split them into their own company areas, which means you can manage them in a different workspace.

So, this application appeals to both markets and is a nice collaborative tool with real-time abilities that many teams are looking at because it combines tasks, notes, and collaborations in one place.

How Superlist works?

Superlist works like many other task management applications, and whilst we tested this, we found it very simple to get started. The application allows you to start adding tasks, adding a due date, and organizing them in projects.

Each of the projects can be managed alongside notes with all of the regular text formatting that you get inside of a note, including multimedia and some formatting for text. But largely, this is to help break down your tasks into sections and also add more multimedia-like images to help bring to life for you and your team.

You can use this individually to manage your tasks, and it's free. However, there is also team pricing and personal pro pricing, which will give you access to more.

Superlist works on Mac, web, iOS, and Android, meaning you can get it on pretty much all devices, but you don’t have any limits to the tasks notes and reminders you can add inside of your account.

There are some limitations on integrations, but Superlist works by connecting up with your Gmail and Google Calendar so that you can start any emails and bring in any Google Calendar items too, as well as the ability to manage Microsoft To Do items as well.

The premium pricing does give you more. We’ll explore that a little bit later into this review. However, largely, Superlist is designed around the concept of maximizing your productivity as an individual, managing your tasks in one location.

Superlist Features Breakdown

Superlist has a range of features, but let’s start with some of the basics:

Task Management (B+)

Inside Superlist, task management is pretty easy.

You can start adding tasks, giving them due dates, and also moving them around your relevant locations like projects, and moving them out of Inbox as well. If you have a team, tasks can be assigned to other people, which allows you to more effectively allocate tasks to others.

If you have some of the integrations set up, whether on the free plan or the pro plan, you can bring in those items. We tested this, and it worked pretty well.

However, other applications that do task consolidation, like Akiflow and Sunsama, are probably more suitable and have a wider range of integrations available. However, when you manage your tasks, they all go into the project, which leads to the basic note-taking abilities that you can get.

Note-Taking (C+)

Note-taking. Now, Superlist isn’t going to replace Evernote.

It’s not really a note-taking application, but it does have the ability to expand on your tasks using formatting. What this very simply means is the ability to add tasks and headers, as well as sections, visuals, and multimedia, and even break things out with fun squiggle visuals that help you organize all of your notes with tasks inside them.

Suppose you can think of this note-taking experience as an expanded checklist with the option to add multimedia. In that case, this is probably where it better fits than being a fully-fledged note-taking application or even 50% of a note-taking application. However, it does give you that function that allows you to bring stuff into one location.

This is really popular as a feature for teams because many people look for the ability to collaborate on a task list in real time. This collaboration functionality works very well in real time and can save you a lot of effort.

Team Collaboration (A)

Team collaboration. Superlist has a really nice toggle that allows you to switch between focusing on your work and your personal tasks simultaneously.

These shared lists inside your team account are great for getting started and sharing with other people. We tested this, and it worked really well as a way to just get started creating lists for your team. The ability to switch between them was nice because it is nice to separate work and life. Very few to-do list applications do this well.

Other applications like Todoist, whilst they have team workspaces, don’t feel as separated as what we found Superlist to offer. But largely, it worked pretty well for separating your work and life tasks.

AI Task Management (C-)

Superlist claims some AI capabilities, but they aren’t particularly impressive. For example, you can do things like make a meeting agenda or create a travel checklist, but it’s not largely impressive. It’s more like a little bit of generative AI, which they wrap together in a feature called Make, which allows you to create a meeting agenda or a travel checklist, but it’s not hugely impressive.

The feature works well but probably could be enhanced in the future. This feature isn’t fully fledged yet, but if you’re somebody that wants to save a little bit of time creating a packing list or a checklist for a website as a team, as a structure, then it might work as a good starting point.

Smaller Features in Superlist

Offline Modes

Superlist has a bunch of additional abilities that some of the other applications fail to include. Let’s explore those. The first is offline mode. Offline mode works very well and allows you to edit on the go, whether that be on your desktop or your mobile device.

A lot of people find that syncing between devices can be quite difficult, but Superlist does this very well compared to other applications on the market.

Reminders

Reminders. Superlist contains reminders for free. This is a real bonus. Some other applications limit how many reminders you can have, but Superlist has this in a vast array of detail, which is great.

Security

Superlist also claims that they’re private and secure, meaning that your notes and lists are locked inside of your account. But we didn’t really find much detail on how this actually works. For example, there was no outlook on security on the website to give you an idea of what is actually protected under what security protocols.

Task Consolidation

Task consolidation is a feature inside Superlist, and it works very well as a way to get started in bringing some tasks into your system. Now, currently in the free plan, we tested the Gmail and Google Calendar integration, which worked well in bringing items in. There’s also an email forwarding function, which works well with bringing in emails that are sent to a certain email address. This can be really helpful for capturing a task with a lot of context. For some people, that’s a game-changer. But some of the features like the Slack, Linear, Figma, and GitHub integrations, with a Notion one coming soon, are locked under the premium.

Team Sharing

One of the things we really liked when we looked at Superlist was the ability to have a five-share list for up to five people. This might change based on their pricing plans and parameters, but at the current time of doing this review, it’s pretty good because being able to have five people, a small team with five lists to work on, is a really nice starting point for a lot of smaller teams. Obviously, you can grow out much faster.

Email Task Summarization

There’s a functionality in Superlist where you can email in a task, and they use AI to summarize the email in a much more effective manner. This is great if you want the title of the email to be more definitive and task-oriented versus just being an out-of-context item for you to try and guess what you added in earlier. This is a really nice function.

Is Superlist fast to use?

During our tests, Superlist worked fairly well. The application’s performance on devices was good. However, at the start of their journey, when they initially launched, many users had problems syncing and experienced performance issues.

But from some of the feedback and things we’ve been seeing online, these performance issues have started to become less common, which is good news for the team. They’ve also pushed to make offline functionality more available.

Superlist Limitations

Looking at potential limitations of this application is quite difficult because it’s hard to understand what people truly want. A lot of the task management applications in the space that are similar to Superlist are adding calendar abilities, which allow you to organize tasks into a calendar, which is really popular with systems like time blocking.

Time blocking allows you to allocate a specific task to a specific amount of time and block that time so you can focus on it. This is popular with visual thinkers, and something that Superlist has mentioned as part of their roadmap. It’d be great to see this feature implemented. Superlist offers a reasonable pricing structure.

For example, having unlimited tasks, reminders, and notes is a good starting point. There’s no limitation in that regard. The free plan also has a generous offering for five users to work on a shared list, which is decent, as well as some of the smaller task consolidation functions that you don’t get with apps unless you pay for more expensive options like Akiflow.

Does Superlist integrate with others?

There are a wide range of integrations available with Superlist. You can see some of these right away, like Gmail and Google Calendar, and for pro users, Slack, GitHub, Linear, and Figma are available. This will be incredibly popular with product owners, designers, creatives, and those working in the technology space, as being able to bring in tasks from these applications is really helpful.

Superlist Pros & Cons

• Easy-to-use app & design
• Good for project & note collaboration
• Comes with up to 5 members free per team
• Can be pricier if you want premium features
• Launched with a few bugs

How much does Superlist cost per month?

Superlist has a free plan and a paid pricing scheme for individuals & teams:

Is Superlist free?

Superlist is free to use but comes with limits.

Superlist's Pricing Breakdown

The pro plan is $8 per user per month, or $96 yearly. This gives you unlimited shared lists in the pro plan, with up to 25 people. There’s some AI list creation as well, and if you use Slack, GitHub, and Linear a lot, then this is a good option. But if your team is using this, you may want to consider the pro team offering, which gives you unlimited team members as long as those people have access to the account.

It feels like their pricing is evolving, but compared to other apps like Todoist or TickTick, Superlist is almost twice as expensive. This is something to consider, as while Superlist does have notable functions like shared capabilities and team collaboration, there are limitations, especially when you consider the lack of calendar functionality and some of the more advanced team collaboration features, like insights.

Superlist Verdict

Superlist works really well and is growing as an option people are considering for task management. People appreciate the ability to manage tasks and switch between personal and team focus. For small teams, it offers a reasonable starting point.

The inclusion of reminders and basic note-taking functions also sets it apart from some newer apps. While it’s not a full note-taking application, its functionality as an expanded checklist with multimedia options and the ability to break down tasks into project-based sections makes it a decent offering. We’d recommend Superlist for those looking to coordinate tasks with others and who want a solid, free to-do list application. It’s especially useful for smaller teams in design and product spaces that need effective collaboration.

Is Superlist good for small teams?

Superlist is one of the most recent to-do list applications on the market.

For small teams and businesses, you want a lightweight task management system and nothing too complex to get your team onboarded and share tasks. One element that Superlist has, amongst the others on this list, is a combination of notes and tasks. This makes it perfect for planning a project and bringing tasks into the mix.

Superlist works in real-time, too, meaning you can see others while they edit. This makes it perfect for smaller teams that won't get overwhelmed by cursor overflow and want to see what people are editing in real time. It is especially beneficial for remote small teams.