Best To-Do List Apps for 2024

Choose the best to do list application for your needs handling tasks at work. Our selection and recommendations come from our expertise in reviewing hundreds of task apps, let's get started with the best options on the market right now.

TLDR: Quick Summary

• Task management apps help capture and organize your tasks.
• A wide range of to-do apps, from team to AI-powered tools, are mentioned in this list.
• The best to-do list app is the one that suits your needs not the most talked about apps.
• The best task management apps are Todoist, TickTIck & Akiflow.

Are you searching for a reliable task management application? You’re in the right place. Many task management apps are available, many of which can help you manage your garden more effectively or better prioritize your workload.

Some even incorporate AI to plan your focus for the upcoming week. Regardless of whether they use artificial intelligence, all these apps are designed to help you capture tasks and schedule them ahead.

These applications aim to reduce cognitive overload by helping you track what needs to be done throughout your work or personal day. The key is establishing a list of tasks. The apps we’ve selected range from Todoist to Akiflow and include features like task consolidation, which helps manage everything in one place.

Some offer AI integration, while others focus on enhanced project management, allowing you to organize personal tasks from different perspectives. All of them are carefully chosen to help you develop a healthy approach to task management.

What is a task management app?

A task management app is software that helps you list your tasks and organize them into organized lists. Commonly known as a to-do list app, millions of people use task management apps every day to better their schedules and plan their days.

Many people use task management apps in tandem with systems like Getting Things Done by David Allen, Eat That Frog by Brian Tracey, or the Bento Methodology, to better help them capture and organize tasks effectively.

Best To-Do List Apps: Our Picks

Here are all the best to-do list apps handpicked by us:

Recommendation

Todoist

Todoist

Todoist is one of the best to-do list applications with all-round natured features.

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Quick Facts

• A long-standing to-do list application.
• Easy tool for planning tasks and calendars in one.
• Comes on most devices like macOS, iOS, Android, web & Windows.

What is Todoist?

Todoist is a task management app for iOS, Android, macOS, and Windows. Millions use it to manage tasks and reminders, add calendar events, and organize daily schedules.

Todoist allows you to organize tasks in Kanban boards and calendar view and includes quick capture abilities for on-the-go capture of tasks, links, and ideas. Teams use it with a dedicated team workspace experience for small-to-medium-sized teams.

Is Todoist one of the best to-do apps?

Todoist is an all-round task management app that is great for everyone.

As a recommendation, Todoist is easy to use and comes with projects, inbox, scheduling, list and board views, upcoming calendar views, and a healthy balance of smaller features. Capturing tasks is easy, managing tasks ahead of time with upcoming ones makes life easier & organizing projects and tasks into Kanban-style views makes life easier.

Using Todoist is easy and tends to be one of the more recommended tools if you're looking for something that isn't specific or specialist but does a good job of managing tasks in a traditional sense. Todoist is planning to add calendar mode in the next few months.

Todoist Pros

• Todoist is fast and reliable, allowing you to manage and use it on a wide range of devices. Its mobile application and desktop one perform reliably, so you don’t have any speed issues.
• Reasonably priced: Todoist's pricing is reasonably fair compared to some of the daily planner applications on the market. It will soon add calendar abilities, which will make it a lot more attractive in terms of pricing and value for money.
• Comes with a range of views that provide good functionality for both basic users and pro users who want to push the envelope a little bit further with the task application.

Todoist Cons

• Has a reasonable development cycle. It isn’t as fast as some other to-do applications like Motion and Akiflow on the market in adding new features, but they tend to have a much slower development cycle, with good quality features that come out and that make sense to the general use of the Todoist application.
• It is quite basic in terms of its design and function. Some other applications offer much more wide-ranging views and abilities when it comes to customizing the look.

How much does Todoist cost per month?

Todoist has a few pricing options for individuals and teams:

Is Todoist free?

Todoist offers a free plan with five personal projects & unlimited tasks.

TickTick

What is TickTick App?

TickTick is a task management app designed for individuals. It also has boards, a calendar, timers, an Eisenhower matrix, and a habit-tracking system.

It uses iOS, Android, macOS, web, and Windows for task management.

Is TickTick one of the best to-do apps?

TickTick, much like Todoist, is a great all-round task management app.

Features like the Kanban board (desktop), smart lists, calendar modes (premium), and habit tracking allow you to better coordinate what you're working on. Many people say that compared to Todoist, TickTick brings more value as an all-around task app. TickTick is easy to use, with themes to customize projects and a simple nature to planning tasks. The habit tracking abilities are another bonus that many people like to have with task management and come alongside your tasks, but not distracting them.

TickTick is also very well priced, making it much more approachable than some of the other more powerful tools that include calendar abilities. You could upgrade just for the calendar access, which now syncs with Google Calendar.

TickTick Pros & Cons

• Easy-to-use design
• Good mobile access and availability
• Comes with Kanban, calendar, and timeline modes
• Comes with easy to use habit tracking
• Not as minimal and well-thought-out as Todoist

How much does TickTick cost per month?

TickTick has only two pricing options to consider for users:

Is TickTick free?

TickTick is free to use with limits.

Recommendation

Akiflow

Akiflow

Akiflow is a daily planner app for busy professionals for task & calendar management.

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Quick Facts

• A daily planner app for busy professionals.
• Popular with freelancers, business owners & individuals.
• People use Akiflow to help plan their week and tasks.

What is Akiflow?

Akiflow is task management software combining tasks, calendars, and task consolidation by bringing tasks from apps like ClickUp, Notion, and Gmail. It is available on macOS, Windows, iOS, and Android. Akiflow is also known as a daily planner application.

Akiflow is used by freelancers, busy professionals, and those who want more than task management apps. It is well-known for managing tasks and calendars in one and comes in a similar market to apps like Motion & Sunsama.

Is Akiflow one of the best to-do apps?

Akiflow is perfect for time-poor, busy professionals.

One of the best to-do list apps on the market it also falls as a daily planner app that has been growing in popularity in the last few months. Daily planners like Akiflow want to focus more on the calendar and promote concepts like time-blocking that help to plan the day and Akiflow brings this ability to the forefront. Akiflow brings tasks, calendar & task consolidation, which allows you to bring all your tasks from other apps into Akiflow for easier management of them all in one dashboard.

This is perfect for those who want something that will better help them manage what's important and reduce context-switching. Akiflow also has guided planning meeting scheduling and sharing that comes in apps like Calendly.

Akiflow Pros & Cons

Here's all the good and bad bits we've found about Akiflow:

How much does Akiflow cost per month?

Akiflow costs $19 monthly, with a free seven-day trial if billed annually.

Is Akiflow free?

Akiflow comes with a 7-day free trial and no free pricing plan.

Akiflow Discount

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Akiflow

Akiflow is a daily planner app for busy professionals for task & calendar management.

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Akiflow is designed for busy professionals to manage tasks & calendars in one.

Recommendation

Motion

Motion

Motion is an AI-focused planner app designed for tasks, calendar events & meetings.

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What is Motion App?

Motion is an AI-powered to-do list app for busy professionals.

Motion allows you to manage your tasks and calendar and has project management abilities for small teams. It is available on iOS, Android, macOS, Windows, and the web. Many use Motion to auto-reschedule their tasks to reduce overwhelm.

Motion connects calendar management with Google Calendar (personal and work), Outlook Calendar, and iCloud Calendar, allowing you to see what's ahead for meetings alongside your tasks in real-time.

Is Motion one of the best to-do apps?

Motion is an AI-powered task management application with project abilities.

Features like AI re-scheduling make Motion unique for those who hate scheduling their priorities and time. Upload a task and give it some details, and Motioon's system will start to organize what a day will look like, as recommended by their AI system. This has helped many people take the weight out of task administration, which decreases productivity daily. Motion is one of the only AI-focused apps doing this.

As one of the better task management apps, Motion also offers light project management, which helps you plan tasks in collaborative views that you can keep to yourself or share with others. Motion will invest more into this plan soon.

Motion App Pros

• Motion is a powerful task management system with AI-planning capabilities that will help you eliminate unnecessary productivity administration from your day.
• It is easy to look at and has a minimal design on both desktop and mobile, making it easy to use for managing tasks and projects.
• More attributes to tasks like sub-tasks, status, notes, deadlines, and more are needed for the most detailed task management.
• Good project management abilities for small teams, like Kanban and Gantt, and table views for plotting projects.

Motion App Cons

• Some people might not find the value in AI planning abilities.
• The complexity of adding details to each task that helps fuel the AI planning system might be too much for some people who want to time-block and manage tasks.
• Motion is an expensive tool that many people might break their budget.

How much does Motion app cost per month?

Motion is not free and has a few pricing models; they are the following:

Is Motion app free?

Motion is not free but offers a 14-day free trial you can get here.

Recommendation

Sunsama

Sunsama

Sunsama is a daily planner app that wants you to be more mindful about your work.

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Quick Facts

• Sunsama is a mindful daily planner app focused on work-life balance.
• It works by allowing you to plan your calendar and tasks in one place.

What is Sunsama?

Sunsama is a daily planner app that lets you organize your week ahead with tasks from other apps and calendar events from popular tools like Google Calendar.

It is available on desktop (macOS, Windows), iOS, and Android. It is very popular with busy professionals who want to manage their time with work-life balance as a focus.

Is Sunsama one of the best to-do apps?

Sunsama is one of the more mindful to-do list apps on this list.

It wants to help you to organize your week ahead with a focus on zoomed-out planning. Guided planning is one of the special elements of Sunsama that allows you to add your tasks and schedule them ahead. Sunsama brings a beautiful design that allows you to manage your tasks, calendar, and tasks from other apps in one base.

Specifically, the sidebar that allows you to plot your schedule, manage your backlog of tasks, and use automation to better task flow makes life a lot easier too.

How much does Sunsama cost per month?

Sunsama costs $20 per month or $16 per month billed annually.

Is Sunsama Free?

Sunsama does not have a free plan outside of the 14-day trial.

Recommendation

Things 3

Things 3

Things 3 is a minimal to-do list application designed for iOS and macOS users.

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What is Things 3?

Things 3 is an iOS, macOS, and iPad task management app famous for its speed and functionality. Many people use it to manage their tasks on Apple devices. It allows you to manage tasks, calendars (via Apple Calendar), and personal projects.

Cultured Code, a German-based development company, developed it. Things 3 has a one-off pricing and no subscription.

Is Things 3 one of the best to-do apps?

Things 3 is one of the most attractive to-do apps.

Things is focused on yourself for planning tasks and light projects. It has features like capture, project management for individuals, scheduling tasks, Apple Calendar connection, section headers, and smaller features like "This Evening" that allow you to separate tasks and allocate them for the evening ahead. The simple nature of Things combined with the powerful features that allow you to better plan allows it to be a good solution.

A lot of people like Things 3 thanks to the pricing that offers one-off licenses that if bought on all devices total $79.99 (macOS, iPad & iPhone) and allow you to keep that license.

Things 3 Pros

• Fast and reliable
• Works well with iOS
• Comes with Things Cloud sync
• One-off payment versus subscription
• Comes with calendar and personal projects

Things 3 Cons

• Less development cycles

Recommendation

Superlist

Superlist

Superlist wants to be a to-do list, notes, projects and team collaboration app.

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What is Superlist?

Superlist is a collaborative to-do list application for individuals and teams to manage lists and tasks. They can be captured and organised into your daily to-do list. Superlist works on iOS, Android, web, and macOS.

Is Superlist one of the best to-do apps?

Superlist is a great to-do app for teams and individuals. Superlist offers a collaborative way to add tasks and share them within notes in small and medium-sized teams. It is a good way to capture tasks, plan them, and send and assign tasks to other team members. Superlist has a feature called projects that allows you to create a list that serves as a list and a note. This will enable you to add tasks and organize them as a team, but also coordinate notes alongside regular text formatting. Superlist also has some task integrations with apps like Microsoft To-Do and more.

Superlist Pros & Cons

• Easy-to-use app & design
• Good for project & note collaboration
• Comes with up to 5 members free per team
• Can be pricier if you want premium features
• Launched with a few bugs

Recommendation

Timestripe

Timestripe

Timestripe is a personal goal planning application with tasks & daily planning

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What is Timestripe?

Timestripe is a daily planner app designed to manage tasks & calendars in one.

It is popular for long-term planning as you can open tasks in day, week, month, year, and 5-30-year views. Many people find this perfect for co-ordinating focus for goal planning. It comes on a range of devices.

Is Timestripe one of the best to-do apps?

Timestripe wants to help you better schedule your goals with tasks.

The task management app allows you to add goals not just for this week, but for the next few weeks allowing you to plan and look more holistically at how you plan your day. Having your weekly objectives alongside your monthly goals can better help you assign tasks that might be more suitable to do and produce a more accurate trickle-down.

It also has abilities like "Climbs" which helps you to insert a recommended habit into your routine like "Read 5 Books in 21 Days" which will better align your focus with tasks that you need to tick off to complete what's on the habit objective.

Timestripe Pros & Cons

• Better for planning holistically
• Designed for goal-focused task management
• Not as smooth to use as apps like Todoist or Akiflow
• Can be overwhelming to see goals next to tasks

How much does Timestripe cost per month?

Timestripe has a range of options for pricing to help save money:

Is Timestripe free?

Timestripe has a free plan with limited features and limits on the amount of access.

Recommendation

Microsoft To-Do

Microsoft To-Do

Microsoft To-Do is a to-do list application that can be used to manage lists & tasks.

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What is Microsoft To-Do?

Microsoft builds Microsoft To-Do as a task management app for Microsoft 365. It is a free to-do list app that many people use to manage tasks and share with others; notable features include "My Day" and project lists.

Microsoft To-Do used to be Wunderlist. In 2017, Wunderlist was acquired and turned into Microsoft To-Do, which offers this as a free app. It is available on iOS, Android, web, Windows & macOS.

Microsoft To-Do Pros

• Easy to use
• Free for all access
• Perfect for MS365 users
• You can share lists with others
• Connects with Outlook for email

Microsoft To-Do Cons

• Not as nice UI and design
• Doesn't come with many features

How much does Microsoft To-Do cost?

Microsoft To-Do is free - all you need is an active Microsoft account.

Quick Questions

Does the iPhone have a to-do list app?

The to-do list app on iPhone is called Reminders. It comes free to all iPhone and macOS users and once signed in via iCloud will allow you to sync tasks between devices.

What is the best visual to-do list app?

The best visual to-do app is Milanote for planning tasks and projects, popular with creatives. This one is much more of a visual canvas for planning tasks & ideas. Another visual one is called TaskHeat.

What is a task management app?

A task management app is software that helps you list your tasks and organize them into organized lists. Commonly known as a to-do list app, millions of people use task management apps every day to better their schedules and plan their days.

Many people use task management apps in tandem with systems like Getting Things Done by David Allen, Eat That Frog by Brian Tracey, or the Bento Methodology, to better help them capture and organize tasks effectively.

Which To-Do List App Is Best Suited For You?

Now you have taken a look through the new to-do apps in this list, which one should you choose? There are a few things to keep in mind when choosing a new to-do list app.

How in-depth are your to-do lists? Do you want a simple list you can tick off at the end of the day? If that's the case, choose a more simple to-do application such as Before Sunset, as a more lightweight version that offers a daily plan, and mindful productivity.

Do you already use lots of productivity tools? If you have your tasks scattered around other applications such as Notion, Gmail, ClickUp and more, then Akiflow is a great choice for consolidating everything in one place, allowing you to focus better and get things done.

Is a calendar and tasks app better for you? If a to-do list isn't cutting it with organisation and time management, maybe an app that uses your calendar to bring in events and tasks for extending your to-do list might be better, give Routine a try for a more aligned experience.